Finance Committee Report
As of 07/31/2011:
Revenues:
$455,295
Expenses
$449,599
Balance
$ 5,696
Reserve Fund
$ 283,560
Receivables
$128,093
Rec. over 90 days
$ 91,157
|
EVENTS
DCCOA
September 1, Thursday
7 PM - ARB
September 8, Thursday
6 PM - Common Properties
September 14, Wednesday 6 PM Access Control
September 15, Thursday 6 PM Covenants Enforcement
September 21, Wednesday 7 PM Communications
September 22, Thursday 7 PM - Finance
September 29, Thursday 7 PM Board of Directors
EDGEWATER September 15, Thursday 7 PM-HOA Board
COMMUNITY
September 1-14
Book Drive for Books-a-Go-Go
September 8, Thursday
7PM DCC Women's Alliance RITA baskets
September 17
9AM-1PM - Flu Shots, Clubhouse
September 19, Monday
10 AM - Literary Circle
September 22
9:30 AM - Bunco, contact Pat Register, 363-0230 |
|
September: Weight gain and menopause
read more>>>
|
|
 | | Click for NEWS! |
|
|
|
|
Highlights from the July Meeting
Board Meeting of the DCCOA
The Board of Directors met at the Deercreek CC on July 28th. A quorum was established with three board members absent. After the meeting was called to order and the agenda and minutes were unanimously approved, the property manager gave his report on the issues affecting the community.
The property manager recommended six properties from Deercreek and Edgewater be referred to the Covenant Enforcement Committee for covenant violations. The Board passed the motion referring these properties to the Covenant Enforcement Committee, at which time the residents will have the opportunity to present their case. The property manager also reported that the electronic digital sign installation will be delayed until September due to an ordering problem. The Entrance sign behind the water fountain has been renovated, along with the white fence. The property manager also reported that the metal basketball hoops need to be replaced, as well as having the basketball court restriped. He will be getting quotes for restriping the court. The treasurer then reported that the financials ending in June showed a $4,000 surplus for the year. It was further noted that the citation income had increased since last month, and that there would be two bad debt write-offs toward the bad debt account. The finance committee reviewed the insurance polices and made a motion to delete the bench coverage, add coverage for the digital sign, and reduce the D&O coverage to one million. The motion was seconded and passed unanimously. The treasurer presented a second motion that corrected an accounting error by properly allocating the excess funds into the reserve fund. This motion was seconded and passed unanimously. Information was reported that the Access Control Committee received a presentation from "The Gateways Group" on a viable product to replace our current EZ Gate system, which has no support from the vendor. The new system would require a one time charge of $1000 to set up the system, as well as another $1000 to convert the current barcode reader to this system. The monthly fee for the system is $625.00, which is higher than the current fee, but allows more functionality. Also, the parent company is more reliable. There was no motion at this time. The liaison from the ARB reported that the guidelines on Architectural Review policies will be posted on the website, as well as published in the Times Union newsletter, which will be published in October. The Covenant Enforcement Committee waived one violation but the other violations were upheld. If the violations are not corrected in 30 days there will be a fine of $100 per day. Common Properties did not have a meeting in July, but it was reported that the proposals for the Landscape Contracts and the Lakes Contracts were received by the Property Manager. The Contract bids will be analyzed by the appropriate committees and recommendations made at the next board meeting. The liaison for the Communication Committee presented recommendations concerning the guidelines for posting notices on the new electronic sign. After a brief discussion before the Board, a motion was made to establish guidelines on notices published on the sign. Besides current community news, the sign will be used for weather warnings, health and safety warnings and missing persons. The Legal Liaison reported that one property will have a write-off after being sold. Another property owner whose debt exceeds $1000.00 will have their barcode deactivated. The Liaison reported on the redistricting efforts of the CPAC committee. Based on information received at this time, it appears that the Southside community will have their own district. There is more detailed information, including the boundaries of the new districts, on the Deercreek website. Under New Business the President gave the Board an update on the road paving project which may start as early as September. This year's paving will include Chelsea Lake Road, the entire length of Chester Lake Road, Margate Hills Road, Wallingford Hills Lane, and Amherst Hills Lane and Court. Besides an article in the September newsletter, an e-mail blast will be sent to all residents informing them of the dates of the different road paving phases. Also suggested was to have block captains on the roads to be paved, so as to better inform the residents of changes in paving dates. The cost last year was $127,000, and this year it is projected to be less. Finally a brief discussion on the need for more volunteers in the community for committees and next year's board was initiated. Three current members' terms end in December. These are members with over 19 years of experience serving the community, which will leave a big void. One of the board members stated that if residents did not volunteer, the management company would have to run the community, causing increased assessments to the residents.
|
|
Road Re-Surfacing Project
Returns in September
By George Partin
 | | Click for large map |
The fourth year of the re-surfacing project for all roads within our Deercreek Community will begin this September 6th. Phase One is set for milling and asphalt repaving of eight cul-de-sacs. The second phase will be road preparation activities to include: crack filling (black tar like compound used to fill alligator cracks in the asphalt) and chip sealing (laying a rock foundation for selected road areas that have been determined to be in poor condition). The crack filling application will start on September 6th and the chip sealing application will start on Monday September 26th. These applications have proven to be successful but while the roads are in these conditions we urge all residents to SLOW DOWN and use EXTREME CAUTION, as for a period of time there may be loose gravel on the road that may be thrown by excessive speeds. The chip seal gravel road conditions may exist up to a week prior to micro-surfacing.
The third phase will start on October 3rd and will be the micro-resurfacing application which will include the roads starting at the intersection of Vineyard Lake Road North and Chester Lake Road East and continuing the entire length of Chester Lake Road. Also included in the micro-surfacing application will be Chelsea Lake Road, Margate Hills Road, Wallingford Hills Lane, and Amherst Hills Lane and Court. Vehicles will need to remain off these roads for three hours while the surfaces cure. Further notifications as to the exact time of the road work will be given by the electronic sign at the main gate and by e-mail blast.
The road resurfacing project will begin on September 6th with the milling and asphalt repaving of these cul-de-sacs:
- Amherst Hills Lane
- Amherst Hills Court
- Chester Lake West
- Bishop Lake Way
- Bishop Lake Road North
- Troy Hills Lane
- Groveton Hills Place
- Bishop Hills Road West
|
 Flu Shots Available
Flu Shots are available at the Deercreek Clubhouse on Saturday, September 17 from 9 am to 1 pm. All residents, family, friends and club members may take advantage of this service.
Each shot is $30.00, payable by cash or check. Most insurance carriers accepted as well as Medicare. Picture ID and insurance card required. Services are provided by registered nurses from Maxim Health Care Services.
If you have any questions you may e-mail deercreekccoa@gmail.com.
|
COJ Redistricting Process
Danny Becton, Our Southeast Citizens Planning Advisory Committee (CPAC), District 3 representative for Deercreek Owners Association and recently appointed Chair of the CPAC Growth Management and Transportation Committee, recently hosted a Southside community-wide meeting on the topic of the City of Jacksonville's Re-Districting process.
 Re-Districting is a process that takes place every 10 years based on the updated Census information provided by the Federal Government that dictates our political representation for upcoming City Council Members and School Board Representatives.
As this process moves ahead in the coming weeks and months, Danny will be leading the Southeast CPAC, District 3 in keeping members and communities updated on all upcoming progress and issues. Full minutes from the meetings will be posted on the Deercreek web site www.deercreekcc.com under CPAC. For further information regarding this subject matter, please do not hesitate to contact our Deercreek CPAC representative Danny Becton at danny@thebectons.us.
|
Access Control
Meet Rosie Jean, New Patrol Officer  Officer Rosie Jean is a fairly new face working as a Patrol Officer for Deercreek Community. She has been working at both patrol and at the gate for approximately five months.
Her positive attitude provides a great first impression for those who visit our community. Exhibiting a friendly and professional demeanor, she manages to keep things moving during some very busy peak hours. Rosie has been working in the security industry for over a year. She states that Deercreek is the busiest, but most secure gated community of any she has seen. She finds the atmosphere here very friendly and welcoming and because of that is happy to be working here.
|
Entrance Sign "Makeover"
By Mary Stelbrink
 The renovation of the front entrance sign is complete. The original marble tiles and lettering were removed and the infrastructure was rebuilt.
The stucco was repaired and painted and new marble installed. The lettering was then reinstalled.
The entire fence was pressure washed, the stucco was repaired, paint was removed from the spindles and then completely repainted.
|
Deercreek Association Needs Your Help
By George Partin
To maintain a quality and well run community, a Home Owners Association needs the residents to contribute their time and ideas to various committees and the Board of Directors. Over the past few years, the membership on many of the Deercreek committees has declined as members have moved or moved onto other responsibilities. The participation of residents is quite important in the overall direction of the management company and maintenance of the landscaping and security of the community.
If residents do not participate or contribute their time, then a management company would have to assume full responsibility of all homeowner decisions, and assessments would double to cover the costs. As noticed in other communities when the Homeowners Associations withdraw from their responsibilities, the property values decline and the neighborhoods become run down. Volunteers are needed for a few hours per month for all six committees plus a legal liaison and three open positions on the Board. The time commitment is only a few hours each month and the reward is far greater when you see your contribution help the community remain an exceptional place to live.
|
Sandy Montgomery,
Golden Acorn Award Winner
By Rita Allen
The Golden Acorn Award was established by Deercreek Home and Garden Club in 2000 to honor the unsung heroes of our community. This year's award goes to Sandy Montgomery, just the type of admirable individual the award was designed to spotlight.
 Sandy Montgomery says she is a work in progress. If that is so, she demonstrates it by her many works.
When she and Grayson came to Deercreek in 1999 after his retirement from 40 years in banking, it was because all three of their children lived in Florida. Sons Steven and Mark live in Central Florida with their families. Daughter Linley and her husband Bob Danisavage live right here in Deercreek with their 5 children - a great joy for Sandy and Grayson.
Sandy attended elementary school in five states, but all her high school in Wallingford, PA. She was a National Honor Society student, competitive athlete, and member of the band. She always s wanted to be a nurse, though 32 family members including her mother were librarians.
Sandy and Grayson met in the library at UNC where Sandy was earning her B.S. in Nursing. They married in 1960, and Sandy put her nursing skills to work wherever they lived - Atlanta, El Paso, TX, Jamaica, W.I., and back in Atlanta after the children were older.
Raised in a Quaker family, Sandy always wants to feel she is involved in a worthwhile pursuit, so she has participated in many Deercreek activities. Sandy is a member of Common Property Committee and served as its Secretary for five years. She plays golf, is a member of Book Club, Women's Alliance, works at the Hospice Shop, and delivers Meals on Wheels. Sandy's roles with Deercreek Home and Garden Club have been many, from working on the Tree Program, Luminaries, Landscape Award, and Holiday Decorations at the entrance, to Secretary, Vice President for Programs, and President 2008-2009. Whatever needs to be done, Sandy will offer to undertake. Along with Mary Stelbrink, She has been involved with the entrance magnolia light project from its planning to currently maintaining the timers and cleaning the lenses. That welcoming glow was an investment of $17,000 in funds raised by the Home and Garden Club from the sales of luminaries and cookbooks.
Deercreek is fortunate to have residents like Sandy Montgomery, who will work to improve our community wherever they see a need. If you know a neighbor who deserves recognition, contact Connie Davis, President of Deercreek Home and Garden Club. Previous Golden Acorn Award winners, not eligible for an additional award, are: Chuck and Nancy Jantz, Frank and Gerry Ceravolo, Karen Brockett, Carol D'Onofrio, Joe Williams, Mary Stelbrink, Marie Smith, Charlotte Johnson, Dottie Patterson, Rita Allen, and Tommy Walter.
|
Yard of the Month
Ted and Vicki Jackson
10167 Bishop Lake Road  | | Click for lager image |
Yes, it has been extremely hot and difficult to maintain our grass and flowers but one can find a wonderful garden View here in Deercreek. At the front corner of the home there is a tiered holly bush with pink and purple vincas and pentas for ground cover. Confederate jasmine is used as ground cover under the majestic live oak in front of the home. Along the curved walkway next to the brick surface there are strategically placed holly shrubs, pittosporum and barberry, with a spiral cedar in the corner. Continuing along the front, color is added with crimson hued coleus, golden daisies, pink gardenias and yellow marigolds. Azaleas and ligustrum finish off the landscape as well as a podocarpus in training for an arch. By Dena Grossman
|
Women's Alliance By Patty Tomka
 RITA BASKETS: On September 8 the Deercreek women are getting creative and putting together themed baskets for the SenioRITAs. These will be auctioned at the 12th annual Women's Doubles Tennis Tournament and Auction, held at Sawgrass CC on October 4. With an all-volunteer team, 100% of the proceeds go towards fighting breast cancer in our area. The RITA Foundation has raised over half a million dollars for research and patient services at Mayo Clinic, Jacksonville and Baptist Medical Centers. The SenioRITAs continued this effort when the main branch of RITA closed and we'd like to support them. Check out www.the-rita-foundation.org/senioritas
So on Thursday, September 8 our regular meeting will start at 7 pm and involve dessert, basket design, chatting - and did I mention dessert? You can come early for Burger Night if you want dinner first. Call the Club 363-1604 to RSVP or e-mail nicola.fulford@ourclub.com for either option.
Get together with a few friends to decide on the theme for your basket and then go shopping for bargains. All the Board Members have a copy of a list of suggested themes if you need inspiration. Bring a container - it doesn't have to be a basket - and some packing shreds. We'll have ribbons and shrink wrap and a few experts on hand. This is not limited to Alliance members either. Anyone who wants to help the SenioRITAs is welcome to come and join the fun. Bring your friends and neighbors, or someone who has been touched by breast cancer and wants to be involved in a way to raise money for research. Being creative is not necessary. Being willing to help is all that's needed. AND, we have dessert!
As you are getting your children ready for school, would you consider picking up a few extra books that can go to help children in need? September 1-14 is our annual Book Drive for Books-a-Go-Go and there will be a bin at the Guard House to accept any new or lightly used children's books. Arlene McDermott is the chair (538-9185) if you have questions. This is from their website: www.booksagogo.org
Celebrating Five Years and 500,000 Books
"BOOKS--A-GO GO is an international organization that collects used and new children's books and gives them to children from low income families. These books are distributed through schools and organizations that support these children.
Millions of children throughout our country love books and want to read, but they do not have any books at home. BOOKS-A-GO GO wants to fix that, and is changing children's lives, one book at a time."
SAVE THE DATE: Put November 10 on your calendar for our Fashion Show. Denise Smith and Buffy Joyce are in charge so you know it will be fun!
|
Share Your Passion for Reading at the Deercreek Book Club
By Elizabeth Curtin
The September 19th discussion will be:
The Immortal Life of Henrietta Lacks
Author: Rebecca Skloot
Her name was Henrietta Lacks, but scientists know her as HeLa. She was a poor Southern tobacco farmer who worked the same land as her slave ancestors, yet her cells -- taken without her knowledge -- became one of the most important tools in medicine. The first "immortal" human cells grown in culture, they are still alive today, though she has been dead for more than sixty years. If you could pile all HeLa cells ever grown onto a scale, they'd weigh more than 50 million metric tons-- as much as a hundred Empire State Buildings. HeLa cells were vital for developing the polio vaccine; uncovered secrets of cancer, viruses, and the atom bomb's effects; helped lead to important advances like in vitro fertilization, cloning, and gene mapping; and have been bought and sold by the billions.
Yet Henrietta Lacks remains virtually unknown, buried in an unmarked grave.
On October 17th we will discuss:
A Reliable Wife
Author: Robert Goolrick
Rural Wisconsin, 1909. In the bitter cold, Ralph Truitt, a successful businessman, stands alone on a train platform waiting for the woman who answered his newspaper advertisement for "a reliable wife." But when Catherine Land steps off the train from Chicago, she's not the "simple, honest woman" that Ralph is expecting. She is both complex and devious, haunted by a terrible past and motivated by greed. Her plan is simple: she will win this man's devotion, and then, ever so slowly, she will poison him and leave Wisconsin a wealthy widow. What she has not counted on, though, is that Truitt - a passionate man with his own dark secrets -has plans of his own for his new wife. Isolated on a remote estate and imprisoned by relentless snow, the story of Ralph and Catherine unfolds in unimaginable ways.
Please contact Elizabeth Curtin if you would like to come to a meeting.
Elizabeth Curtin 904 519 7937 elizabeth28451@yahoo.com
|
|
CLUB NEWS
The Deercreek Country Club is a private club. For membership information, go to our web site, www.deercreekcc.com and click on the Deercreek Club tab.
Membership Drive
The Club has a fantastic new Membership Drive going. Full Family Golf Memberships are $250 or less! Member sponsors are receiving great rewards for bringing in new members as well. Mr. and Mrs. Danny Edwards sponsored in two people! After the first one their dues dropped $100 a month! After the second one they got half-priced cart fees for the rest of the year! It sure paid for them to bring their friends in! This great deal only lasts till the end of the year. Who's going to take advantage?
Club Champions
This year's Club Championship is in the books. Chris Fly ran away with the trophy for a second time, carding a 3 round score of 214 (1 over par). Mark Rutland came in second and Howard Sheffield came in third. Flight 1 was won by Jeff Blacker. Flight 2 was won by Phil Grosnick. Flight 3 was won by Don Haws. The Ladies Club Champion was crowned as well, and a new champion took the cup. Jan Hensey won by 13 shots, breaking Terry Templeton's 4 year strangle-hold. Congratulations to everyone!
 | | Jeff Blacker |
 | | Chris Fly |
 | | Jan Hensey |
 | | Phil Grosnick |
Interested in playing golf with a great group of ladies?
Our Deercreek Ladies Golf Association players tee off every Thursday morning. We have a group of nine and eighteen hole ladies (at all skill levels) that have fun and enjoy lunch afterwards. It's a great way to get exercise and meet and new ladies. For further information please contact Debbie Grosnick, President at 519-2927
|
The Holidays are just around the corner!
 Believe it or not, the holidays will be here before we know it! Whether you are planning a family or company gathering, consider the Club to host your special event!
Chef Cooper will once again be offering Thanksgiving-to-Go this year! A variety of items will be available to order - from delicious roasted turkeys to creamy mashed potatoes to homemade pumpkin pie! Get your order in early (order forms are available at the receptionist's desk).
With the hustle and bustle of the holiday season, who has time to plan and host a holiday party? I can assist you planning a stress-free, memorable event for your family, friends or co-workers! From festive decorations and centerpieces to a delicious menu and spirited beverages - we have you covered! (Don't forget that we can host parties from 5 people to 250 guests!) December dates are booking up very fast however, particularly Friday's and Saturday's, so call me at the Club to reserve your date now!
Also, any Deercreek Member that books their holiday party before September 30th and the party is over $500 will receive 50% off their dues for the month or a complimentary dinner for 2 if the party is under $500! You can't afford not to have your party at the Club!
Julie Bennett,
Private Event Director
|
|
|
|
|
