On April 28, 2011 at 7:02 PM the DCCOA Board of Directors (BOD) met for their cyclical meeting.  The forum reviewed and approved the March 24 minutes and moved on to recognition of guests who were attending.  The guests were a couple owning a home in Deercreek and a representative from Comcast.  

The home owners were concerned with the landscaping maintenance of the Deercreek Country Club's property and some areas of Deercreek's common property.  This issue was referred to the Common Property and Club Liaison Committees.  NOTE: The Deercreek Country Club is working this as an ongoing issue as funding becomes available.

The Comcast representative was in attendance to discuss the new contract with Comcast.  The new contract recognizes the changes in revenue reimbursement policy for Comcast's such that Comcast will pay on only the basic cable service.  Until recently DCCOA had been receiving revenue on premium channels and pay per view as well.   The new contract submitted is asking for revenue sharing for two digital packages only.  This will have an impact on revenue generated by the Comcast agreement.  The extent of impact is yet to be determined, but expected to not be major in its affect.   

The forum received the Property Manager's report.  The report included a violation report on two homes in Deercreek and one in Edgewater.  This report caused a motion to send the three property owners to the April hearing.  The motion was seconded and passed unanimously.  The report also included that the turning arrows exiting onto Southside Blvd have been painted, the guardhouse carpet had been replaced and the common area of Heather Lake Ct planted with Rye Grass was dying due to heat stress and the irrigation pump was not working.  Replacing/repairing the irrigation pump notwithstanding, the Property Manager is pursuing replanting of Bahia Grass through the Common Property Committee.

Committee reports where heard. Finance shows $4,800 surplus year to date.    The Committee will reevaluate the bad debt account in June to see if it is where it should be.  The Finance Chairman commented that the delinquent amount of $83,887.00, of that $35,000 is actually for the assessments.   The draft of the reserve study update should be available for the next meeting.   

Further discussion was had on the gate software system.  The product the committee is looking at currently is from Miami and they have multiple communities in Florida.  The Committee will be asking for $750 from reserves for the drivers' license scanner, which will make it easier to maintain records.  There are two different costs involved, either to own or rent the equipment.  This information will be presented to the Finance Committee for approval as well as BOD approval.  The garage sale in Watson's parking lot was successful and it was suggested to have a community garage sale inside Deercreek for a few hours.  It was the sense of the BOD that homeowners would be open to this idea.  It could be controlled by the owners having all items put away by a certain time and people will not be allowed to enter after a predetermined time.

The Architectural Review Board (ARB) had approximately 20 proposals applications submitted for approval.  There was much discussion regarding the policies and guidelines of the ARB. The forum noted the BOD approves any changes to policy and or guidelines and they are to be posted on the website and in the newsletter.  

Common Property Committee is requesting to proceed with Grants maintenance on the Deercreek sign on Southside Blvd.  This request is for replacing marble versus tile on the sign and to refurbish the fence for $17,849.  Funding for this initiative is to come out of the reserve account.  The Property Manager mentioned that the information for the sign was to be included in the Reserve Study update.

Discussion on Old Business Items brought about motions for changes in long term parking rules/Regulations/Covenants.  The issue revolves around long term parking in the street as well as driveways.  A motion was made to change the wording to read, "No vehicle shall be parked on the street overnight, but shall be stored in the garage or driveway."  The motion was seconded, but did not pass. 

There was further discussion on DCCOA Rules and Regulations covering renters and their obligation to pay fines such as those received for speeding.  There was a motion to have this change incorporated, "Deercreek residents who rent from Deercreek homeowners shall obey all rules and covenants of the Deercreek Homeowners Association. If tenants (renters) receive speeding tickets they shall receive the citation directly and be required to pay the specified fine. The homeowner should be copied on the letter sent to the tenant. May Management will notify the homeowner by e-mail when the fine is paid. If the tenant fails to pay the fine in 30 days then he should be notified that he could lose his barcode privileges if not paid in 15 days. If this fails then the homeowner shall be responsible for paying the fine and collecting from the tenant."  The motion was voted down.   

Finally, a BOD member presented a motion on the subject of funding a fence along Ashford Crossing on Club House Property to hide the ugly condition of the country club property there. The Country Club manager indicated they would provide the labor if the Association would provide the material.  The estimated cost to the association would be $2,034.  This motion was voted down. 

The finalists for the local EVE Awards was announced and our very own Carol Matthews was nominated and is a finalist in the education category. Carol teaches at the Bolles school and  won an award for for her textbook " AP Environmental Science ". A luncheon sponsored by the Florida Times Union will be held on June 4 at the  Hyatt Regency Riverfront.

Nominations for the EVE awards are in  three categories, Education, Volunteereerism and Employment.These women make a difference in their respective areas and community community. We are proud to have  Carol as a resident of our Deercreek community.

Residents: Please take the time to call the gate (363- 2147) or use EZ Gate to approve entry for guests and vendors.

You may email the gate (24_7deercreek@comcast.net) if you have a long list of guests. This will help avoid long lines coming into our community.