PROPERTY MANAGER'S REPORT

• There are five homes that need to be sent to hearing for their yards.  These homes have no sod just dirt.  It was noted in the March newsletter that letters regarding lawn violations would be sent in April. A motion was unanimously approved to send the five properties to the Covenants Enforcement Hearing for the April 2011 hearing.
• An insurance refund check was received for $928.72 for the change in the directors and officers policy. 
• Rogers paving is to be stripping the arrows at the front of Deercreek and they will be giving a sign as well but it will need a post to display it on. 
• A letter from Comcast indicated a new law states they are not required to pay revenue to the association for premium channels like HBO, Showtime etc. Comcast would like to meet with a board member or more to discuss this issue.  Comcast will still pay for basic cable and Internet but not the premium channels.  The contract renews in June. 
• A new law for homeowners associations requires the board be informed of a Fidelity Bond to insure bank accounts for theft, which can be accepted or declined by the board of directors.  A motion to deny purchasing the Fidelity Bond to insure bank accounts was passed unanimously.

COMMITTEE REPORTS

Finance

• The financials are on track with the budget.
• There was additional income from advertising of $2,200.00.
• The tax return was distributed to the board members.  Mr. Hutchins, the CPA, mentioned that surplus money does not have to be placed into the reserve account.  He will provide a corrected copy of the tax return.
• There was a discussion as to what to do with surplus money at the finance meeting. It could be used for accounts that go over budget, or used for emergency purposes that do not need to come from the reserve account. There is also an updated reserve study in progress.
• The bad debt account was adjusted to $66,000.00.
• There was a discussion regarding combining the reserve account's CD's into one account in order to earn a better interest rate and return.  After discussion, a motion to direct the finance committee to consolidate the reserve fund account was passed.

Architectural Review Board

• Eight of the 12 applications submitted in March were approved. They were for pavers, painting, screen enclosures and landscaping. 
• The chairperson would like to expand on some of the guidelines and will propose them to the board for approval. 
• There was continued discussion about whether a liaison has voting position in a committee.
• A motion was passed to accept Ray Saliba as a new member of the ARB committee.

Covenant Enforcement       

• There was one homeowner in attendance at the meeting.  They received an overnight parking citation at 2:15 a.m., and the visitor left at 2:30 a.m. 
• There was one written appeal from a new owner regarding the sod, which the committee agreed to extend.
• A homeowner called the attorney to negotiate reducing the $3,000 fine that was placed on their account for various landscape violations. This resident was referred to the CE committee as this committee is the one that hears and rules on appeals.

Common Property

• There were two proposals; one is for sod on Deercreek Club Dr. and a proposal to remove 14 dead trees.  A motion passed to accept Connors Landscaping bid of $846 to place sod where trees have been removed.  Another motion was approved to accept the bid from All About Tree Care for $1475 for the removal of 14 trees.
• The committee is getting competitive bids to refurbish the Deercreek sign and fencing at the entrance.  The committee will choose a color for the tile, and present to the board in April for approval.  This will come out of the reserve account.
• It was mentioned that the irrigation heads on Vineyard and Deercreek need to be adjusted.
• A motion passed to accept a bid from Wilson Carpet of $545 to install vinyl and carpet at the guardhouse, to be paid from the reserve account.

Communications

• When funds become available for the electric sign, the committee will train three members on how to add/change the messages for the sign. Formatting was also discussed, along with the possibility of selling advertising on the sign.
• The times Union newsletter was discussed with the general manager at the club.  This is a printed newsletter that would be published and distributed monthly to residents at no charge.  The Association would be responsible for supplying local articles.  A motion was passed to proceed with the Times Union newsletter publication with board liaisons contributing articles.
• The procedure/process for approving the board minutes was discussed.  Pete Gentry receives it first then it is sent to Doug Klippel and George Partin and the rest of the board for comments and/or corrections.

Legal / Club - Carol D'Onofrio (Liaison)

• A contract has been received from T-Mobile to be reviewed and returned for signatures. 

OLD BUSINESS

Policy Changes

• Further review of all rules is being made by the Board. Residents will be notified of any changes.

• There are four major contracts:  landscaping, security, management and the lakes that need to go out for bids with specifications. 

Congratulations to longtime Deercreek residents Mr. Jim Selzer

and Rev. Davette Turk on their recent awards from Hands on Jacksonville.

Each year Hands on Jacksonville selects recipients who make a difference and want to see change in their respective fields. The nonprofit volunteer organization Hands on Jacksonville presented the Faith in Action award to Mr. Selzer and the "Edward R. Hayes Unity in Action" to Rev Turk.

Both are truly deserving of the work they do in the Jacksonville community and we are proud to call them residents of the Deercreek community. Congratulations again.

By Carol D'Onofrio 

Are you planning a birthday party for your child or a picnic for a family reunion? If so, perhaps you might consider reserving the Pavilion at the Deercreek Playground for that special event. The three covered picnic tables provide ample space for a large gathering, and there is plenty of parking available in the lot between the playground and the Tennis Pro Shop. The kids can enjoy the well-equipped and safe play equipment while the older ones might play a game of basketball or volleyball nearby.

If you would like to reserve the Pavilion, please call the Guard Gate at 363-2147 after 10:00 AM

(avoiding the morning rush at the gate...). The security guard will be pleased to record your reservation. There is no charge for use of the area. All that is asked is that you return the area to the same condition you found it and dispose of any trash you generate before you leave.

By Carol D'Onofrio