Property Manager Report

 

A violation list is provided if needed, and recommendations are made for the homeowner to attend a hearing meeting to correct the violation.  At the beginning of the year, no lawn violations are sent, which is the majority of all violations. Some violators are sent before the hearing committee.  No homeowners are being sent to the hearing committee for February.  The process will start again in April/May for lawns.

There was an incident regarding the gate arm coming down on a vehicle. It dented the corner of the metal but did not damage the windshield.  The owner submitted two estimates, one for $1,124 to take out the windshield and to repair the dented area and the second estimate for $625 to repair the dent area and to reimburse the owner $60 for his time to get estimates.  The insurance has a $500 deductible.  The property manager did not see reason to submit this through the insurance due to a possible premium increase.  After discussion, a motion passed unanimously to authorize payment of $625 + $60 for damages to the car from the gate arm being brought down too soon by the guard on duty, with the provision that Allegiance Security be approach for reimbursement.

Another motion was passed unanimously, after discussion, to pay Connors Landscaping $700 to lay down gravel in the area north of the guardhouse where the guards park their vehicles. 

COMMITTEE REPORTS

 

Finance - Jim Kagiliery (Treasurer)

• Bill Vecchiola is the newest finance committee member to the finance committee. 
• The committee is concerned about the aged account receivables.  The over 90 day delinquent accounts are over $77,000.  The allowance was increased for bad debt for the 2011 budget.  The committee also would like to be kept informed on the delinquent account and legal proceedings.
•  The committee recommended keeping Jim Hutchens for the associations' year-end audit, not to exceed $3,000 and to meet with the committee before and after the report is completed.  The property manager mentioned that for the next year, bids would be obtained for the audit. 
• The committee requested to have Dreux Isaac complete the update to the reserve study not to exceed $700.  This will ensure Deercreek's reserve study has the appropriate cash needed. 

 

Access Control - Doug Klippel (Liaison)

• There were approximately 18,366 visitors that came through the gates.
• There have been concerns with the gate software system, EZ Gate, with lack of technical support.  The committee is looking at alternatives and should have recommendations at the next meeting. 
• There was one resident that was belligerent towards a guard, and the first since the discipline policy was put in place.   A letter was sent to the owner but there was no response from the owner. 
• The committee made contact with the owner that has the surveillance company and they will attend the February board meeting with some recommendations.
• A speed limit sign was to be removed by Cypress Lakes before the stop sign. 
• The committee made a recommendation for a motion for striping on Deercreek Club Road exiting onto Southside Blvd.  DOT's requirements were for three sets of arrows.  The board put this on hold until after the first of the year for the new board to consider.  The previous quote was for $225.  A motion passed unanimously to spend $500 or less to add two sets of stripes and arrows exiting Deercreek Club Road onto Southside Blvd.

 

Architectural Review Board - George Partin for Tom Fitzpatrick (Liaison)

•  There were 19 submittals and all but two were approved. 

 

Covenant Enforcement - Doug Klippel (Liaison)        

• There was one owner sent to hearing for pet nuisance violation of feeding feral cats, which has damaged a neighbor's screened enclosure.  

 

Common Property - Chris Phillips (Liaison)

• The property manager is to order some new stop signs.
• The repair to the entrance sign and fencing (pressure washing and painting) is going out for bids again.
• Proposals were also requested to replace the flooring in the guardhouse bathroom. 
• It was suggested for the guards to discourage delivery drivers, UPS, Fed Ex etc., from parking on the grass in the common areas.

 

Communications - Carol D'Onofrio for Len Fritz (Liaison)

• The official directory has been mailed to all owners.
• A new bid has been received for the electrical sign. The sign company also has an electrical company, which took pictures of the area, and will get a quote for electric.  There is power at the first island, which could possibly be used.
• In the town hall meeting, approximately 20 people attended and the majority were for the new electronic sign with a few against it because of the cost factor.

 

Legal / Club - Carol D'Onofrio (Liaison)

• The report was distributed to the board members for review.
• One owner has responded to the summary judgment.
• There are three homeowners that owe over $1,000. A motion passed unanimously to remove their barcodes until fees are current.
• A letter was sent to T-Mobile with a request for $10,000 such as was done with Sprint and Verizon.
• 7 ads have been sold for the website.

 

NEW BUSINESS

 

Alternate ways of Notifying Residents (R/R) -

• Due to a miscommunication with ARB, it was suggested that a quarterly flyer go to all owners with any new updates, changes in procedures etc.  

Review old Rules/Regulations  -

• The Board President suggested that the new board members review the rules/regulations and policies to see if any need to be updated and/or removed. 

Over 50 families with lots of great merchandise. Incredible values!

 

Deercreek Country Club

Southside Blvd opposite the Avenues Mall.

 

The sale is located at the Watson Realty/Nefar parking lots before the gate to Deercreek.

NO EARLY BIRDS PLEASE

 

Registration form and detailed information >>> 

Later this month on Thursday, March 24, Lana Kissel will be our guest speaker from Stein Mart with "Fashion Trends and Tips" to enhance our wardrobe. Join us for lunch at the Deercreek Country Club before our meeting which starts at 1 PM.

By Nancy McTighe