VOLUNTEERS:
Who has signed up,
plus who we still need commitments from!
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Signed Up:
1) Gary W.
2) Tom
3) Jose
4) Blythe
5) Sam
6) Gary F.
7) Kris
8) Jarid
9) Melissa
10) Heather
11) Danny
12) Jim L.
13) Michael
14) Wendy
15) Mark
16) Eric
17) Val
18) Kate
19) Nikole (after work)
20) Jim N.
21) John N.
22) Bill N.
23) Roaring 20s Vol. Judge
24) Roaring 20s Vol. Judge
25) Roaring 20s Vol. Judge
26) Roaring 20s Vol. Judge
27) Pierogi Vend. Vol. Judge
Folks we haven't seen in a while but we could desperately use their HELP!
Did I mention we could DESPERATELY USE THEIR HELP! HINT!
1) Dave B.
2) Sarah B. w/ Duke
3) Michelle L.
4) Mike R.
5) Adrianna L.
6) Raj
7) Tara
8) Dr. Chris
9) Erin A.
10) Neil M.
11) Matt B.
12) Rob P.
13) Jeff D.
Their will be PLENTY of work to be done. Even if you can't come for a complete shift, you can still play an important role giving others a break on what could be a long & hot day!
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SHOW CAR REGISTRATION - Needs
4 Volunteers
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Besides the advertising and signage this is the show vehicle owners first impression of us.
Show Car Registration begins at 8 am and ends at 11:15 am.
4 volunteers are needed.
Position 1 asks details about the car and assigns a class letter. Then writes the class assignment on pre-numbered windshield card.
Position 2 hands show car owner a preloaded goody bag. Bag includes the latest issue of Special Interest Vehicles, a dash plaque (for first 200 cars), a pen, a judging form for the driver to fill out after they are parked, a car owners choice trophy ballot, and an information sheet about the judging process and the Shelton Jaycees.
Position 3 takes the money and makes change.
Position 4 points the show car owner to the proper row to park in.
After 11:15 am you can volunteer for another assignment!
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VENDOR REGISTRATION - Needs 3 Volunteers
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 Like Show Car Registration, this will make a first impression that sets the tone for the day.
Vendor Registration begins at 6 am and ends at 10 am.
3 volunteers are needed.
Volunteer 1 Checks them in off the pre-registration sheet. Gathers any missing information ( Tax ID, Address, Email) and has them sign a waiver & release.
Volunteer 2 takes money and makes change.
Volunteer 3 guides the vendor to their booth space and shows them where to park.
After 10 am you can volunteer for another assignment!
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PARKING & JUDGING Needs 12 Volunteers Each
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 Parking cars takes place between 8 am and 11:15 am
There are 6 rows for show vehicles. Each row needs 2 volunteers. One at the front of the row directing the car where to turn. The other walking the row guiding cars to their category area. Class signs will be move-able so we can adjust spacing as needed. These volunteer positions require a lot of walking!
After 11 am you can volunteer for another task!
Judging cars takes place between 11:30 am and 2 pm
There are 52 classes. We'll have a judges meeting after show car registration closes at 11:15. At the meeting we'll quickly cover rules & tips like never talking to vehicle owners while judging. After that we'll assign categories and get to work picking the winners
After 2 pm you can volunteer for another assignment!
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BEVERAGE CONCESSIONS SALES
Needs 2-4 Volunteers
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 The Jaycees will be the exclusive vendor of all beverages at the event.
Beverage sales will take place between 8:30 am and 3 pm.
2 - 4 volunteers will be needed. 4 volunteers will be needed if we sell beverages from two locations. Our primary location will be by the Farmer's Market and the Boys & Girls Club concession. We may want a second booth in the center of the show field. One idea was to have a roving team of two with a wheelbarrow full of ice and bottled water.
After 3 pm you can volunteer for another assignment!
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GATE 1 & GATE 2 Donation Collecting & Peoples Choice Ballots Distribution Needs 4 Volunteers
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 This year the show car area will be roped off. Spectators will enter the show through two gates. At these gates there will be signs stating FREE ADMISSION - DONATIONS ACCEPTED!
We will accept cash donations and distribute Peoples Choice Awards Ballots at the two gates. Volunteers will be needed for this job from 8:30 am - 2:30 pm.
After 2:30 pm you can volunteer for another assignment!
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MEMBERSHIP BOOTH, Trophy Set-Up and Ballot Counting Needs 3 Volunteers
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At our membership booth we'll be displaying our trophies, collecting and tabulating the Peoples Choice Award ballots and surveying the community looking for new members and new project ideas.
The membership booth will be located near the DJ in the back row at about the center of the field.
Trophies will need to be displayed and organized so that the sponsored trophies are easily accessible and easily distributed to the proper class winners.
As people drop off their Car Owners and Peoples Choice Awards Ballots, we'll ask prospective members to fill out a community survey. Our Community Survey is designed to be a conversation starter. It will have our "meet people & volunteer" logo with these three questions. Q1 "Would you attend: A) a Beer Tasting Open House, B) a Wine Tasting Open House, C) a Beer & Wine Tasting Open House, or D) a Coffee Shop Open House? Q2 Name? Q3 Email address?
After 2:30 pm you can volunteer for another assignment!
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Feel free to invite more friends to help! There will be an important role for everyone to play! I'll be calling each of you over the next few days re-confirming which assignments you'll be working on and answering any questions. Thanks in advance for everyone doing their part. Many hands make light work!
This Sunday is going to be HUGE!
Without volunteers like YOU, events like this can't be done!
Jim
(203) 521-2498
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