May 20, 2010
Site Visitor Scoop

In This Issue
Quick Links
CoAEMSP Website

CAAHEP Website

NREMT Website

Institute of Medicine Report

National EMS Scope of Practice

EMS Agenda for the Future

Education Standards
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You're Invited!
Site Visitor Update Luncheon

WHAT:    CoAEMSP Site Visitor Update
             (Special Invitational Session)

WHO:      Current CoAEMSP Site Visitors

WHEN:     Friday, September 10, 2010; 12:30 - 2:30PM

WHERE:   NAEMSE Annual Symposium, Schaumburg
             (Chicago), IL

WHY:      to show our appreciation for your work with us

QUESTIONS: Contact Jennifer at or 817.330.0080, ext 114.

Upcoming Webinars

CoAEMSP is providing current site visitors with a series of important webinars in June and July to educate and update site visitors on recent changes within CoAEMSP. These include changes in the site visit process, interpretations of the Standards, and resources available to site visitors and programs.

All webinars are at 2:00PM EDT / 1:00PM CDT / 12 Noon MDT / 11:00 AM PDT

Please join us live or access the archived webinar (after it occurs) to learn about:

June 11
Changes in the process, the Site Visitor Manual, and state government issues.
Register here.

July 9
Site Visit Report, Sponsorship, and Bachelors degree.
Register here.

July 16
CoAEMSP interpretations of the CAAHEP Standards,
including validity and reliability; preceptors; medical director; clerical resources; and student evaluations.
Register here.

Site Visitor Manual Now Available!

Have you ever wanted a go-to resource that is available 24 hours a day to answer all your nagging questions about everything related to being a site visitor? Have you been en route to a site visit only to have your flight delayed or cancelled at 11:30PM and you realize you will not make it there in time the next morning? What do you do? Who do you call? What are your responsibilities as team captain? What expenses are eligible for reimbursement?

All these questions and more are answered in the revised Site Visitor Manual. Please download it today and save this document so you can bring it with you on your site visits. The Manual includes:
  • emergency contact for key staff
  • qualifications to maintain your status as a site visitor
  • responsibilities of the site visit team captain and member
  • interview questions
  • sample site visit agenda
  • opening and closing statements
  • CoAEMSP Interpretations of CAAHEP Standards definitions
  • and so much more!
This is the manual you won't want to be without.
Download it today!
Site Visitor Training & Qualifications
The CoAEMSP Board of Directors recently revised its site visitor qualifications and the requirements to maintain the appointment of site visitor. 
To remain current with the CoAEMSP interpretations of the CAAHEP Standards and up-to-date with CoAEMSP policies and procedures, site visitors are asked to actively participate in periodic CoAEMSP updates. To maintain your status as a CoAEMSP site visitor, you must: 
  • Successfully complete the Site Visitor exam at
  • Successfully complete any required Site Visitor Updates (with post update exam).
  • Consistently achieve acceptable quality assurance reports.
  • Attend any required continuing education (CE) sessions provided by the CoAEMSP (web-based, in-person, or other format) to ensure continuous compliance with CAAHEP Standards.
  • Participate in a minimum of three (3) site visits in a 24-month period.
  • Successfully complete the Site Visitor Training Workshop under current CAAHEP Standards or acceptable alternative as identified by the Site Visit Subcommittee.
  • If retired and not currently working in a CAAHEP accredited paramedic program, has worked in EMS education within the past five (5) years.
All requirements are subject to the discretion of the Site Visit Subcommittee and the CoAEMSP Board of Directors.
For individuals interested in serving as a site visitor, they are required to actively participate in the CoAEMSP Site Visitor Workshop or participate on a site visit with a designated site visitor trainer. Site visitors are either a paramedic educator or a physician, and must meet the following qualifications:

Paramedic Educator
  • Employed as an educator in a CAAHEP accredited paramedic program, at least 30% employee to the program.
  • At least two (2) years of full-time experience or five (5) years of part-time experience as a paramedic educator in a CAAHEP accredited paramedic program.
  • Knowledgeable about education issues, especially curriculum, exam development, program evaluation, and student evaluation.
  • Minimum of a Bachelor's degree.
  • Qualified as a Program Director under current CAAHEP Standards.
  • Actively involved in a paramedic education program.
  • Knowledgeable about education issues.
  • Qualified as a Medical Director under current CAAHEP Standards.
All requirements are subject to the discretion of the Site Visit Subcommittee and the CoAEMSP Board of Directors.

Individuals may be removed from the roster of active site visitors if any of the following occurs:
  • Voluntary resignation
  • Failure to participate in a minimum of three (3) site visits in a 24-month period.
  • Conduct detrimental to or unbecoming of the CAAHEP accreditation process and the CoAEMSP.
The above is not a complete list of all the potential reasons a site visitor may have their appointment withdrawn. The CoAEMSP Board of Directors has the final decision as to what warrants withdrawal of the appointment.

Individuals who have not met the site visit participation requirement, but would like to be re-appointed, must submit a letter to the CoAEMSP Executive Office requesting consideration of reappointment. The letter must include an updated curriculum vitae and an explanation about what has changed to allow time to do visits.
Site Visitor Quiz

Each site visitor is required to take the CAAHEP site visitor quiz. If you have not taken it within the last two (2) years, please take it by July 1.

This is an opportunity to brush up on your knowledge of the CAAHEP accreditation process. There are 3 parts: Quiz 1, Quiz 2, and Quiz 3. You may enjoy Quiz 1 and Quiz 2 as often as you'd like. Quiz 3 is your opportunity to prove that you really understand the world of site visitors; you can take Quiz 3 only one time.

The quiz is available here. Upon successful completion of the quiz, Jennifer at CoAEMSP will receive a notification from CAAHEP; therefore, it is unnecessary for you to forward your congratulations email.

For Your Information

Book Travel Early. As we enter the busy summer travel season, please remember to book your travel as soon as you receive confirmation of the site visit with the team name and travel information. Several people have been waiting until the last week or two before a site visit to book airline tickets and make hotel reservations, which is resulting in higher airfare costs and no room at the inn.

Per Diem. The per diem amount is $200 for 2 days, which includes $50 for the travel day, and $75 for each day of the site visit.

CoAEMSP no longer provides an advance amount for hotel charges, unless requested. Site visitors were not submitting expense reports and receipts or returning the unused monies in a timely fashion; which resulted in a delay invoicing the Programs for the site visit expenses.

CoAEMSP appreciates your time, expertise, and use of personal funds; therefore, will pay site visitors within two (2) weeks of receiving the expense report. Upon your request, CoAEMSP will provide an advance check to pay for hotel. If you require an advance for hotel, contact Jennifer after confirmation of the site visit date at or 817.330.0080, x 114.

Expense Reports. Expense reports are due within two (2) weeks of the site visit, but no longer than 30 days. Reimbursable expenses (expenses outside of the per diem) will be forfeited if not received in the Executive Office within 30 days of the site visit in which the expenses were incurred. CoAEMSP does enforce this policy, just ask those who have experienced it!

Contact the Program Director. Team Captains should make contact with the Program Director and their team member within a few days of receiving their contact information. Program Directors, especially new ones, are anxious about the site visit and what to do to make sure everything goes smoothly. This goes for the newer site visitors, too. As the cadre of site visitors grows, so does the experience level of the site visitor. Until the new site visitor has been on a site visit or two, he or she, too, is anxious about the visit and wants to do a good job.

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Jennifer Anderson Warwick, MA