The Campus Procurement and Contracting website has a page devoted to BearBuy with links to FAQs, Quick Reference Guides, Online Tutorials, and Training: http://cpbc.ucsf.edu/bearbuy.
If you missed the Nov 16 go live webinar that reviewed BearBuy roles and concepts, that can be found here.
To log in to BearBuy, log in to MyAccess and then select BearBuy.
To request access to BearBuy, go to
http://controller.ucsf.edu/system_access/psform/.
If you do not know your BearBuy role, contact your department's P2P Coordinator or Access Administrator.
To contact Customer Support, call 514-4100, option 2 or send an email to appsupport@ucsf.edu.
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 Michael Nordberg, Associate Dean of Administration and Finance
tell us why they are looking forward to BearBuy |
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November 28
UC Berkeley
User Acceptance Testing
November - December
UC Berkeley Town Hall series II
sign up here
November 30
1:30-3:30pm
Sibley Auditorium Bechtel Engineering Center, 2nd floor
December 1
9:30-11:30am
Sibley Auditorium Bechtel Engineering Center, 2nd floor
December 2
9:30-11:30am
Sibley Auditorium Bechtel Engineering Center, 2nd floor
December 9
UC Berkeley Cohort 1
Kickoff and Business Process Considerations Workshop w/ Unit Implementation Managers
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Q: I have heard that POs in legacy systems (P2P for UCSF, BFS for UC Berkeley) will be "sunsetting". What exactly does that mean?
A: At UCSF, POs that are in the P2P system will continue to be processed in P2P. Starting in late spring 2012, CPC will start working with departments to transition remaining open POs to BearBuy. Use of P2P will be phased out by June 2012. P2P requisitions that were not approved as of November 10th were cancelled and must be re-entered in BearBuy.
At UC Berkeley, the sunsetting policy for POs in BFS will be announced soon. Stay Tuned!
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Want to get involved with BearBuy?
We want to hear from you! Click here and tell us how you'd like to get involved with BearBuy.
Your involvement in our change implementation network is essential in ensuring the BearBuy implementation will be a success.
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BearBuy is now the smart way to buy at UCSF!
"MUCH better, the purchasing steps are much easier" **
The system is available 24/7 to over 1,600 users with BearBuy roles and 22,000+ shoppers. The first week, $1.8 million was spent via 2,046 purchase orders by 534 individual users in 149 departments buying from 358 vendors. The response to our Live Order Survey has been overwhelmingly positive. 100% of respondents were satisfied with their BearBuy experience. "Some of our department buyers (new Shoppers) have already expressed positive feedback to me about the new application." ** They think the search functionality is better in BearBuy than P2P (70% thought "Much Better") and indicated it was easy to find what they were searching for (80% indicated Very or Extremely easy.) "The search functions between P2P and BearBuy do not even compare; the search engine for BearBuy is superior" ** Senior Vice Chancellor John Plotts sent an email announcement to all UCSF personnel encouraging engagement in this critical initiative. To read John Plotts' message click here. As with any new system, BearBuy will require adaptations in departmental business processes, but we are committed to providing you with the resources you need to integrate as seamlessly as possible.
Resources at UCSF
There is still time to get involved!
At UC Berkeley attend a BearBuy Town Hall to hear the latest functionality and policy updates. Sign up here.
To ensure your colleagues and staff are kept up to date with what's happening in the world of BearBuy, invite them to sign up for our newsletter here.
John Wilton - Vice Chancellor, Administration and Finance, UC Berkeley
Jim Hine - Executive Director of Procurement, UC Berkeley / UCSF
Ron Coley - AVC Business and Administrative Services, UC Berkeley
** UCSF User Testimonials
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The release of BearBuy on the UC Berkeley campus is being managed in three stages for each cohort - Vision, Deployment, and Support.
In the Vision stage, the BearBuy team will outline the steps your department needs to take to begin the deployment process. Read AVC Ron Coley's letter to Administration and Finance regarding their unit's BearBuy Deployment here. The Deployment stage will be managed by a BearBuy deployment lead and your unit implementation coordinator. Together they will identify the optimum business process, set up BearBuy for your unit and arrange appropriate training for users. Training for your unit will occur three weeks prior to your cohort's go live date. When your unit reaches the Support stage, the Help Desk and ongoing training in and out of the classroom will be up and running to give your unit further guidance and answer your questions.
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What's happening in the world of BearBuy?
UC Berkeley's BearBuy Implementation Deployment begins with a Boot Camp
The BearBuy implementation process kicked off on Nov 8th with a three day boot camp attended by Unit Implementation coordinators, deployment leads, BearBuy team members, sponsors and liaisons.
Attendees discussed the
- Procure-to-Pay cycle
- BearBuy roles
- BearBuy policies and thresholds
- Best practice workflows
They left the Boot Camp ready to recommend a business process to their units.
On November 16th UCSF held a virtual town hall for 200 online users to explain how to get started with BearBuy, training resources, roles, how to get help, and system requirements. A live demonstration and Q&A chat followed. If you missed this webinar, a link to the recording can be found here.
 UC Berkeley's Series II Town Halls start Nov 30th
The second round of UC Berkeley's BearBuy Town Halls will begin on Wednesday, Nov 30.We invite you to hear about the latest policy updates and learn about the deployment schedule based on Cohorts.
Hear from your BearBuy Team:
- How Procurement is changing with BearBuy
- How Procurement will stay the same
- How can I prepare
- How will I be supported
We encourage all faculty and staff to attend a Session.
Sessions will be held:
Wednesday, November 30 1:30-3:30pm
Thursday, December 1 9:30-11:30am
and Friday, December 2 9:30-11:30am
at the Sibley Auditorium in the Bechtel Engineering Center.
Directions to Sibley Auditorium can be found here.
Places are limited, so please reserve your spot here.
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Introducing the UC Berkeley Deployment Leads
You may not have seen them yet, but one will become a familiar face as your department prepares for Go-Live! A deployment lead will be assigned to each department to guide you through the deployment process.
 Steve Garber is the current Business Services Director in the Vice Chancellor Administration and Finance (VCAF) Immediate Office at UC Berkeley. He is responsible for the unit's procurement, budget and financial management. Steve Garber joined the BearBuy Team on November 1st as a Deployment Lead to assist departments with the change management [more]
Center for Organizational & Workforce Effectiveness(COrWE) where she manages the Business Process Improvement program. COrWE is UC Berkeley's hub for campus leaders and managers who are seeking to make organizational improvements. For Delia, helping people in organizations effectively manage change is a passion [more]
Click here to read about all the deployment leads....
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Got a submission idea for the BearBuy newsletter?
Want a myth busted?
Submit it here.
For more information on BearBuy,
visit the BearBuy website.
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The smart way to buy
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