Gloria-Jean Brown

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Time Management Tips for You

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 #5                                                             May 2010

GJ at Tng 

Happy May!!
               
 
THANK YOU
for joining me on this month's Time Management journey. 
 
Can you believe we are 5 1/2 months into 2010.  BELIEVE IT!!  Where are you in your resolutions' journey for 2010?
Get back on the horse...and keep striving.  Every new day is a new opportunity!!
 
Your  Environment
 
Rate your environment by determining your neatness scale.  1 - being spotless/organized to - needs some work to  7 - being "a real mess":
 
Office
Desk
Desk Drawers
Dressers
Closets
Car
Car Trunk
House
 
How did you score?  Neatness helps in time management.
 
Why do you have clutter:
  • in sight for you to remember
  • no organization
  • might need it
  • get distracted (leaving it wherever you were)
 
Restructure your areas to improve work flow, equipment, files/filing, making useful space, clearly know what you have.
 
Desk - work space to work.  Do it now/handle once!
Have a place for everything.  Do your work in priority order.
 
Phones:  Be aware when on your cell phone other people can hear you, whether intentioned or not. Don't share everything! Be that a personal situation or work challenges.  You don't know who is in ear shot! (Your boss, the person you are talking about, a new co-worker).  Think, on the Metro - can you really 'see' everyone in your train car or standing on the bus?
 
When making your calls at work (or, home) - Ask,  "Are you free to talk"? or "Is this a good time"?   Have a phone call agenda! List the calls you need to make.  Log your calls:  who you spoke with, date/time. Cross the call off your list when they have to call back.  Review your list at the end of the week - if necessary, call them a 2nd time. You will have the reason and when you previously called at your finger tips.
 
Try to group your calls.  Make appointments first thing in the morning.  Make short calls  around 11:20 AM and near close of the day around 4:20 PM (need a quick answer, have a single question).
 
 
Information is shared from Effective Time Management by J. Michael McDonald, Ph.D.

 Last Thought

Did you know that you waste 55 minutes a day looking for things? 
 
[Keys, the envelope you wrote things on {and quite possibly threw out...never to be found!}, clothing, wallet, children's things, etc.]
 
 JAMIE NOKAK

 Newsletter Archive

Please visit www.CoachingbyGJ.com and click on the Newsletter Archives Tab for older issues.
It is time for you to take your Time Mastery Assessment!  The categories of the assessment are:  Attitude, Goals, Priorities, Analyzing, Planning, Scheduling, Interruptions, Meetings, Written Communication, Delegation, Procrastination, and Team Time.   Please contact me at - gloriajean@coachingbygj.com
 
 
Sincerely,
 

Gloria-Jean Brown
www.CoachingbyGJ.com