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Newsletter - Learning for Leaders 
 
Why is Organizational Transformation Important?
 
 
 
March 2, 2010
Greetings!
5 puzzle pieces

If there is one thing leadership should be concerned with in the new decade, it is transforming the organization's culture, making the company an attractive place to work. This endeavor will position the organization competitively with engaged and productive employees. But there are multiple pieces to the organzational culture puzzle.
 
According to the Conference Board, only 45 percent of U.S. workers report job satisfaction, down from 61.1 percent in 1987. Employee satisfaction is at its lowest point in the last 20 years.
 
With the current economic crisis, it is safe to say that organizational leadership is likely focusing on worries other than company culture, leaving employees wondering about company goals and what they should be focusing on. There is a lack of trust and confidence in senior leadership, and the result of all of this is that employees are unmotivated and disengaged.
 
According to the "Working in America: The Key to Employee Satisfaction" survey, Americans want improved health care coverage, better compensation and more respect.
 
The Workforce Institute indicates that organizations are struggling to balance organizational needs in order to increase productivity and profits. Although most leaders are starting to understand the value of motivated and engaged workers, more must be done to create a solidly transformed culture fostered by trust and belief. Herein lies the challenge. The "Working in America" survey indicates that 73 percent of employed adults are currently looking for a new job, either actively or passively. Many feel that they aren't paid fairly and that they are underappreciated.
 
The other edge of this issue is that, again due to the economy, employees may be holding on to their jobs for now, ready to bolt toward perceived better situations as soon as the economy improves. Thus, it is imperative to engage employees and turn around this situation. Retaining the best talent, rather than turning them over, is far more productive.
 
The engagement issue will not go away. Transforming your organization's culture to create a better workplace for employees is not a short-term solution. However, culture transformation is a wise investment, one that must be launched now and not abandoned.
 
The truth is that today's leadership is missing the mark in leadership and communication. They fail to see communication as a two-way process, they are not listening, messages are unclear, and as a result, the organizational culture is lacking an open, transparent climate.
5 puzzle pieces 
Organizations should start with providing training for improved leadership and communication skills for managers and supervisors, thereby building trust and respect between employees and management. Training managers in these areas will also improve employee motivation and commitment. This is the first big piece of the puzzle.
The First Piece of the Puzzle 
Do YOUR managers practice consistent performance management? Or do you overlook the right stuff for the short cuts and, hopefully, immediate payback?PMP
 
A wise manager once told me that good results without a reliable process were just good luck! And how long can good luck last on its own?
 
He had a great process and great results - just what you see to the right in this graphic. And the same process was repeated with every team member - consistently!
 
A consistent & repeatable process allows
managers to be on firm ground in the
treatment of all employees &
to fairly assess performance.
 
 
AND...a consistent performance management process conveys the message to team members that this culture values them.
Here's the Scoop!
A consistent and fundamental process for managing performance can give you and your organization...
  • Improved business results
  • Higher morale and satisfied employees
  • Engaged employees
  • Developing, growing employees
  • Motivated employees
  • Increased productivity
  • More effective leaders
Managerial-Best-Practices-Self-Check
Here's the process:
 
Step 1 - Establish Expectations
:
you and each team member agree on the performance levels, skills and behaviors expected from each other over a specific period of time. This agreement becomes the basis for feedback, coaching and reviews.
 
Step 2 - Observe Performance: watch, listen, be aware of what each team member is doing on the job; you have lots of opportunities - customer visits, telephone calls, meetings, ad hoc conversations - each observation opportunity provides info you need for feedback, coaching, evaluation and recognition. 
 
Step 3 - Provide Feedback: this should happen more than once a year! Regular feedback - formal and informal - lets a team member understand performance against expectations and gives the team member a chance to improve or to reinforce behaviors and performance.
 
Step 4 - Coach Performance: Critical skill for the effective manager - you encourage team members with your coaching, teach new skills, fix the "needs work" areas of performance. Too often under-performed or overlooked by managers.
 
Step 5 - Evaluate Performance: Provide a valid, no-surprises appraisal of performance - after all, you've done everything that should lead to a fair evaluation.
 
Step 6 - Provide Recognition and Reward: This is a regularly neglected aspect of managing performance - and it's not all about money! Do you remember the last time someone commented positively on YOUR performance or simply took you to lunch as a thanks? We do too little to acknowledge outstanding or consistent efforts by team members - yet, the payback for doing it right is loyalty and increased effort!
 
Take our Managerial Best-Practices Self-Check and see how you rate in each of the six steps.
 
Each step is important and the Self-Check will ask if you're currently Satisfied or Not Satisfied with each statement and How Important that practice is to you:
 
As an example, here's what Step 4 - Coach Performance - looks like:
PMP 4  
  • Managers let people know when results are not up to expectations.
  • Managers accurately define strengths and developmental needs in others.
  • Managers encourage personal and professional growth.
  • Managers give timely, specific and constructive feedback.
  • Managers stimulate others to make changes and improvements.
  • Managers let people know when they are performing well.
  • Managers create an atmosphere of trust with open and honest conversation
I really encourage you to connect and take the Best Practices Self-Check. It will provide information about possible weakness in performance and where your managers can improve their own process to help team members deliver better results.
 
We've seen the results in organizations that provide training for improved leadership and communication skills for managers and supervisors - these skills ultimately build trust and respect between employees and management. Managers trained in these areas will also improve employee motivation and commitment. Begin your organizational transformation and put the first big piece of the puzzle into place now.
 
Bob Mann
208.762.1322
888.762.9699
 
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Portions of this article were submitted by:
Melodae Morris, M.A., APR, SPHR
vitalwire@vital-learning.com

Melodae Morris is the founder of Morris Communications. Morris is also a media writing and magazine editing instructor and course designer for the University of Nebraska at Omaha.

Resources:
Essential Skills of Communication (2010). Vital Learning.
Essential Skills of Leadership (2010). Vital Learning.
Davis, A. (Oct. 2009). Left Behind, The Conference Board Review
Recruitment and Retention of the Frontline and Hourly Wage Worker 
Business Perspective Institute for a Competitive Workforce, an Affiliate of the U.S. Chamber of Commerce
Workforce Institute