|
Breakout Sessions
2009 Schedule
|
Dear Presenter,
Thank you for your interest in presenting at our 2009 Annual Conference in Galveston, Texas. The committee has met and has scheduled all the breakout sessions.
Please view the up-to-date schedule.
|
Important Information For Presenters
Thank you for sharing your knowledge with our conference attendees. The breakout sessions remain the backbone of the Annual Conference! To assist you with the final preparations of your session, you will receive a detailed letter with additional information (including AV information) within the next two weeks.
In the meantime, please do be aware of the following:
· Presenters must register for the conference.
The rate for presenters to attend the conference is only $125. Please download your registration packet today.
· Presenters must be willing to present at the time to which they have been scheduled. The schedule is final and complete, and we are unable to make any changes to it at this point. Careful thought and consideration has gone into the scheduling of this year's sessions. Strong sessions are needed each day of the conference. Please note that we have added a new "Saturday Only" registration option this year. Several attendees are taking advantage of this option and we are anticipating good attendance on Saturday.
· Presentation Cancellations
We understand that emergencies do arise and things do change. If you find that you are not able to present this year, please contact us as soon as possible so we can adjust our schedule accordingly. As you can imagine, presenter no-shows cause huge problems during the conference. For that reason, presenters who do not show up at their assigned time and have not previously contacted TMSA with their cancellation information will not be allowed to present at future TMSA conferences.
· Presenter Check In
Located near the registration area will be a "Presenter Check In" area. We ask that at least one member of your presentation team check in at least 2 hours prior to your scheduled presentation time. When you check in you will receive a packet of information, including any updated presenter information, your evaluation forms and your presenter ribbons.
· All Breakout Sessions are "First Come / First Serve."
It is impossible for attendees to pre-register for breakout sessions, and it is impossible for us to predict how quickly the sessions will fill up. Please anticipate that your session will fill quickly. We ask you to prepare and bring at least 75 copies of any handouts.
· Breakout Sessions will be held in three locations.
Please pay careful attention to your assigned rooms. Due to the unique layout of the San Luis Resort, sessions will be housed in the Galveston Island Convention Center, Hilton Hotel and the San Luis Hotel. All venues are within close walking distance of each other.
· Please help us stay on schedule.
To help us stay on schedule and to be considerate of your fellow presenters, please limit your session to the assigned time frame. Unless otherwise noted, all sessions are 60 minutes in length. We have increased the passing time between sessions from 15 to 30 minutes this year. This should give you ample time to set up and prepare for your session.
· Each venue will have "Presenter Troubleshooters" on hand to assist you.
Each venue will have specially trained volunteers available to assist you with any needs that may arise the day of your session. These volunteers will be in constant radio contact with TMSA and venue staff and can help resolve any A/V or logistic venues. This volunteers will also assess your session's attendance, will assist with crowd control and will monitor any sessions that fill past capacity.
· Please do not change or alter your room's set.
So that TMSA does not incur expensive changeover fees, we respectfully ask you to keep your room's set in place. If chairs are moved during the course of your session, please have your attendees return the chairs their original location before leaving the room.
· Other Information.
Venue regulations restrict the use of helium balloons, adhesive stickers, double-sided tape, open flames or confetti. Please refrain from using these materials in your presentation. Aisles and walkways in each room must remain clear at all time. Attendees will not be allowed to stand or sit in the aisles of your room. If attendees are standing or sitting in the walkways or aisles, the Presenter Troubleshooters will ask them to find chairs or another session to attend and will monitor your session by putting a "session full" sign outside your door. Please assist us in this matter and please understand that this is a safety issue.
Again, we appreciate you and your willingness to present. We want your session to be a huge success. Please do not hesitate to contact us with any questions or concerns!
Sincerely,
Your TMSA Presentation Committee
|
