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| Quick Quotes |
"Everyone at Jayhawk File Express is wonderful to work with. You are always
friendly and prompt in what we ask of you. You make our jobs a lot easier."
Lori Kloepper,
Human Resource Officer, University National Bank
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| Jayhawk File Express Holiday Closing Schedule | |
Th/F November 25 & 26
Thanksgiving Holiday
Fri December 24 Christmas Holiday
Fri December 31 New Years Holiday
We will reschedule shred customers during these dates, but are always available 24/7 to deliver STAT files and backup tapes. If your company has a different schedule, please click here to contact our customer service department. |
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RIM Shots.........
"Records and Information Management (RIM) is defined as the systematic control of records throughout their lifecycle. Jayhawk File Express can help you manage your information -- paper or electronic." Studies show that employees waste 20% to 40% of their time searching manually for documents. Not only does on-site self-storage take up valuable space in your office (at how many dollars per square foot?) but valuable staff time; $6,300 per person/per year if they are paid $10/hour.
Jayhawk File Express' record storage solutions (paper files, backup tapes, digital images) help you stay organized while your records are secure at a reasonable price. |
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Free Shred Day
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AG to Co-sponsor Free Shred Day
 Kansas Attorney General Steve Six will co-sponsor the Jayhawk File Express Free Shred Day Friday, October 22, 10am to 3pm at 518 SE Adams (the west side of the Jayhawk File Express facility).
Identity theft can turn your life up-side down. Protect yourself and your family by taking advantage of this free opportunity. The best way to defeat identity theft is by protecting your personal information. Celebrate National Protect Your Identity Week by securely disposing of sensitive documents at Jayhawk File Express.
Click here to learn more about identity theft.
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Meet the Staff | | |
 Jayhawk File Express President & CEO Cheryl Creviston was recently interviewed on RIMproReport, a computer-based radio program that discusses news and topics of interest to the Records and Information Management industry.
"Jayhawk File Express is a multi-faceted provider of RIM services," host Tom Adams noted, referencing Jayhawk File Express' diversity of services: "Store. Scan. Shred. is our motto," Cheryl noted.
Cheryl explained that in her four years at the helm of Jayhawk File Express, her number-one priority is the customer. "We want to deliver the right stuff to the right customer at the right time, every time," she said. "We ask for and receive good feedback from our customers, which we review frequently to ensure the best service is given."
Cheryl is very active in the Topeka community; she was named Woman of the Year in 2006 by the Career Chapter of The American Business Women's Association, was awarded the 2008 Woman of Excellence by the Topeka YWCA, served on the board of the local American Business Women's Association chapter, and is currently launching a new ARMA Chapter in Topeka. Her leadership of Jayhawk File Express resulted in the company being named the 2009 Topeka Small Business of the Year by the Greater Topeka Chamber of Commerce and Go Topeka, and 2009 Employer of Excellence awarded by the Topeka YWCA.
"We were honored to receive these awards," she said. "It is a tribute to not only our staff and our services, but most importantly to our great customers that make it all possible."
Cheryl is married to Jamie Creviston; they have two grown children, Lindsay and James, and reside with three dogs,
Zoë, Layla and Lola. In her spare time, Cheryl enjoys the great outdoors, especially on the golf course. |
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Now on Twitter
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Jayhawk File Express will use the Twitter feed on our home page ( jayhawkfile.com) to share news and information ... be sure to check there if the weather is bad. |
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Breakfast Briefing
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Chuck Banks on Disaster Recovery
Nationally recognized expert in renewable energy opportunities and comprehensive sustainable disaster recovery strategies, Chuck Banks will present "Disaster Recovery: Be Prepared" at the Tuesday, November 16, 2010 Jayhawk File Express Breakfast Briefing.
Click here to register for this free seminar - 7:30am to 10:00am in room Shawnee A at The Capital Plaza Hotel.
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Jayhawk File Express Services | |
Freezing Saves TN County's
Water-Damaged Records
According to ARMA International, events in Johnson County, Tennessee, show that quick action and use of advanced recovery techniques can save paper records for future use. In this case, the water damage was caused by a broken water line that flooded the basement in which the records were stored.
 | | Imagine what your files would look like if stored in THIS basement! ext here. |
Quick action resulted in 230 hours of staff time devoted to removing the documents and 50 docket and ledger books from the water-soaked boxes and putting them in dry boxes. Those boxes were then transferred to Nashville, where they were placed inside a commercial cold storage facility. In a recent article in the Johnson City Press, Steve Richards, co-owner of a records storage and recovery facility in Nashville, said, "Once a document is wet you only have hours - less than 100 - to stabilize it. The only way to stabilize it is to blast freeze it. ... That's taking it to minus-20 degrees."
The records recovery is not yet complete, however. The records will have to go through a freeze-drying process, in which the records will be placed in a specialized chamber where they will be vacuum-sealed and the moisture extracted into a gas form. This will return the records to a usable state.
It is important to note that extraordinary measures needed to recover damaged records do not come inexpensively. Costs for the recovery of these records could total as much as $50,000. Staff time has been needed to re-box the  records and prepare them for freezing, and transportation expenses will be incurred for shipping the records to Texas for the freeze-drying process.
While it is valuable to know that water-damaged records can be recovered when needed, it is also important to note that proper storage of these records initially could have prevented the disaster. Basements do not provide the optimal temperature and humidity conditions that protect records from damage. And, as this story shows, basement locations are easily flooded.
Have files in your basement? Contact Jayhawk File Express today to learn how to avoid such a disaster, and what we can do to help if your records do get wet. |
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Business Tips | |
New Mandatory HIPAA Fines
...for the improper disposal of records in absence of policies and training.
According to NAID CEO Bob Johnson, "The explicit and implicit impact of HITECH on HIPAA is being severely underestimated."
Johnson points to the fact that HITECH will soon mandate specific HIPAA fines between $10,000 and $50,000 per record when the Department of Health and Human Services (HHS) determines that unsecured disposal of paper or computers is the result of inadequate policies or training.
Several members of the Jayhawk File Express staff are trained in the NAID Compliance Tool Kit, a resource for companies to develop their own policies and procedures surrounding document destruction. Contact Tracy Green today to find out more. |
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Are You in a Budget Crunch?
October is budget month for many businesses and a great time to start planning ways to make your information management more cost effective. We at Jayhawk File Express will be happy to meet with you now, as you're planning the coming year, to look at ways to improve your records management processes.
Our complete line of RIM services provide you the flexibility and options you need. We can help with records retention, by destroying records you no longer need. Our document imaging services provide a means to convert paper records to electronic, giving you instant access 24/7 from anywhere in the world. Our Compliance Toolkit can walk you through developing policies and procedures that will help you avoid possible fines. Our data protection services can help you avoid huge costs in the event of a disaster.
Call or email us today to see how comprehensive records management can impact your bottom line.
Sincerely, 
Pete Bostwick
Director of Business Development Jayhawk File Express |
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