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Jayhawk File Express helps their customers understand the personal information privacy laws, and shows us the best practices to obey them. They genuinely want to help, and their reputation in the community is outstanding.
Shammie Felps
Sunflower Prompt Care |
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Free Shred Day - July 23, 2010
518 SE Adams, west side of the warehouse. Paper only, please.
Free Shred Day Schedule
Oct. 22, 2010
Jan. 21, April 22, July 22, 2011 |
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Meet the Staff | |
 Adam Shiflett is head-over-heels in love with this special young lady, his 2-1/2 year old daughter, Rylynn.
"We've been to the pool at my Dad's almost everyday this summer; she's been swimming since she was six months old. But we are in the midst of potty training," he sighed, intimating being done with that task cannot come soon enough.
Born in Manhattan, KS, Adam attended Wamego schools until third grade, at which time his family moved to Topeka. After graduating from Topeka High, Adam served for several years in the Marine reserves with some of his training time in Oahu, Hawaii. "SPIE rigging (special purpose insertion/extraction) is when 10 or so of us hang on to a rope suspended from a helicopter, one man below the other. Then the captain flew us around the island - it was breathtaking," he said. Adam is quite the seasoned traveler, and spent several weeks exploring Australia Working at Jayhawk File Express as a shred courier since early March, Adam is getting to know the people on his routes. "We have customers all over northeast Kansas and I travel to those outside the Topeka/Lawrence area," he said, "going to Emporia, Holton and Oskaloosa. I like driving, it's peaceful. And I really like having a regular schedule so I can spend more time with Rylynn." |
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Recent News | | | Photocopiers: A Privacy Threat?
 A May 2010 CBS news story about a new generation of photocopy machines called "multi-function devices" (MFDs) has garnered attention from a number of sources and prompted the Federal Trade Commission (FTC) to start asking questions. The report pointed out that MFDs contain hard drives capable of storing images of documents they have faxed, scanned, or copied. These images often remain on the hard drives when the MFDs are sold or returned to leasing companies after their leases expire.
The CBS news report highlighted a number of documents reporters had been able to retrieve from the hard drives that contained sensitive information such as Social Security numbers, pay stubs, individual medical records, and test results. These examples highlight opportunities for identity theft and unauthorized leaking of sensitive personal information.
There are steps that can be taken, however, to mitigate or even remove the risks these MFDs pose to organizations. It is important for companies to get all the facts about any devices that have the potential to store images or data. Protecting themselves from these risks does not necessarily mean making large financial investments; they can start with a few simple steps. They should:
·Ask questions about data storage and deletion capabilities when selecting new equipment for purchase or lease.
·Take inventory of current equipment and determine whether it is capable of storing images. Some manufacturers build protection into the devices to prevent the capture of data from the hard drives. Determine whether the current equipment has this capability.
·Review the security settings on current equipment and upgrade them if necessary.
·Establish procedures to properly protect used computers and MFDs when they are replaced or taken out of service. Ensure data is wiped from the hard drives before the equipment is transferred or sold. Destruction of data means overwriting the storage space several times, not just simply deleting files.
The Jayhawk File Express multi-functional device has a feature that automatically deletes images stored in the hard drive after the copying project completes.
Does yours? |
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Legislative Update | | |
Meaningful Use of Electronic Records
July 13, 2010: WASHINGTON - U.S. Department of Health and Human Services Secretary Kathleen Sebelius announced final rules to help improve Americans' health, increase safety and reduce health care costs through expanded use of electronic health records (EHR).
"For years, health policy leaders on both sides of the aisle have urged adoption of electronic health records throughout our health care system to improve quality of care and ultimately lower costs," Secretary Sebelius said.
Under the Health Information Technology for Economic and Clinical Health (HITECH) Act of 2009, eligible health care professionals and hospitals can qualify for Medicare and Medicaid incentive payments when they adopt certified EHR technology and use it to achieve specified objectives. One of the two regulations announced today defines the "meaningful use" objectives that providers must meet to qualify for the bonus payments, and the other regulation identifies the technical capabilities required for certified EHR technology.
Announcement of today's regulations marks the completion of multiple steps laying the groundwork for the incentive payments program. With "meaningful use" definitions in place, EHR system vendors can ensure that their systems deliver the required capabilities, providers can be assured that the system they acquire will support achievement of "meaningful use" objectives, and a concentrated five-year national initiative to adopt and use electronic records in health care can begin.
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E-Cloud | |
Coalition Calls for E-Communications Privacy Act Update
A broad coalition of privacy groups, think tanks, technology companies, and academics issued principles for updating the key federal law that defines the rules for government access to e-mail and private files stored in the Internet "cloud." The coalition cited the need to preserve traditional privacy rights in the face of technological change while also ensuring that law enforcement agents can carry out investigations and that industry has the clarity needed to innovate.
To set a consistent standard in line with the traditional rules for law enforcement access in the offline world, the group's recommendations focus on the Electronic Communications Privacy Act. Passed in 1986 and not significantly updated since, it establishes standards for government access to e-mail and other electronic communications in criminal investigations.
"Technology has changed dramatically in the last 20 years, but the law has not," said Jim Dempsey, vice president for public policy at the Center for Democracy and Technology, who has led the coalition effort. "The traditional standard for the government to search your home or office and read your mail or seize your personal papers is a judicial warrant. The law needs to be clear that the same standard applies to e-mail and documents stored with a service provider, while at the same time be flexible enough to meet law enforcement needs."
ARMA International Washington Policy Brief
Contact Betty Barker for information about Web File Express for storing and managing digital files. |
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Economy Woes | | |
Defunct Businesses Abandon Files
With the faltering economy, many businesses are shutting their doors - and sometimes improperly disposing of their records, putting their former customers at risk for identity theft. Recent examples:
 In late May, two decades' worth of customer records from a recently closed boat company in Portland, Oregon, were discovered in a Dumpster. The records contained personal information, including Social Security numbers, according to Portland television station KGW, which had received a tip about the abandoned records.
In late April, hundreds of medical files containing patient Social Security numbers and other private information were found outside a former physical therapy clinic in Monticello, New York. The records had apparently been abandoned by the tenant, which had vacated the premises months earlier, according to the Times Herald-Record.
"The trash is considered by business espionage professionals as the single most available source of competitive and private information from the average business," according to the National Association for Information Destruction (NAID), the non-profit trade association of the secure information destruction industry by which Jayhawk File Express is AAA Certified.
For records that can be destroyed, NAID recommends using a method that ensures obliterating the information. If the volume is small, a business could follow the recommendation in a guideline available from ARMA International titled Contracted Destruction for Records and Information Media to securely destroy its records that contain confidential information: cross shred paper, degauss and shred zip drives, hard drives, and thumb drives, and shred audio/video tapes.
To protect themselves, businesses that are closing should consult with legal counsel to determine what records it must maintain, what records should be returned to customers, and what records can safely be destroyed.
Jayhawk File Express uses NAID's Compliance Toolkit which provides guidance to help businesses, including these recommendations for securing records once they are identified as being eligible for destruction. E-mail Tracy Green for details. |
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I wanted to share this quote from Tim McBride's article in Storage & Destruction Business Magazine, June 2010:
"Instead of on-site, or mobile destruction, more clients are requesting off-site destruction of their business information. The benefits associated with off-site destruction are that it's less expensive, safer for the environment and can be more secure.
Companies no longer have to assign one of their employees to stand outside to verify that the company's confidential material is shredded on-site. Noise and pollution are significantly reduced when companies opt for off-site shredding. And clients still receive a certificate of destruction and a sense of assurance through a closed-loop process."
Jayhawk File Express has been committed to this less expensive, greener solution to document destruction since our beginning.
Sincerely,
Pete Bostwick
Director of Business Development Jayhawk File Express |
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