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2012 Spring Recitals Digital Packet
Hello, parents and dancers!
We are closing in on our 2012 recital! In this email, you will find every everything you need regarding rehearsals and the recital day itself and information on how to order videos, flowers, t-shirts and box lunches for your dancer.
It Starts NOW!
Saturday, June 2
& Sunday, June 3
| The Arts Center on 7, Minnetonka High School
Show A: Saturday, June 2, 11:00 a.m.
All Monday & Saturday classes (recreational & competition), all Life Time satellite classes, all A Company dances, Boy's Competition Hip Hop & all company dancers in an extended version of Jazz Production for finale. Show B: Saturday, June 2, 2:00 p.m.
All Tuesday classes (recreational & competition), all B Company dances, Boy's Competition Hip Hop & all company dancers in an extended version of Jazz Production for finale. Show C: Sunday, June 3, 2:00 p.m.
All Thursday & Friday classes (recreational & competition), all C Company dances, Boy's Competition Hip Hop & all company dancers in an extended version of Jazz Production for finale.Detailed lists of classes assigned to each recital are posted in the studio lobby and on our website.
Instructions for Recital Day
1. Have your dancer fully prepare for her/his first routine at home. Make up is not required for recreational dancers on either dress rehearsal or recital day. Space in the dressing rooms is often limited, so prepare as much as possible at home. 2. Make sure your dancer eats well before traveling to the venue. Free water bottles and light snacks are available for all dancers in the dressing rooms during each recital. However, we ask that no additional food or drink be consumed backstage. There will be a designated area for dancers to eat bag lunches on rehearsal night and before and after each recital. Snacks and dessert items will be for sale in the lobby throughout the weekend for parents, dancers and guests. 3. Please visit the "Dancer Check-In" table during your designated check-in time. If you arrive early, please wait until your check-in time starts to allow us time to prepare dressing rooms for the dancers. 4. Upon check-in the dancer's parent or guardian will receive an I.D. badge. This badge will allow you to return to the dressing area to retrieve your dancer at the end of the recital. After your dancer is done performing for the weekend, you are welcome to take your I.D. badge home with you. 5. Once your dancer is checked in you will proceed to the dressing area where your dancer will meet with her/his class and teacher or class volunteer. Make sure that your dancer has all costume pieces and shoes for all other routines. These items must be clearly labeled with your dancer's name in a bag also labeled with your dancer's name. Please do not send anything else back with your dancer. All dancers stay backstage for the entire recital. The recital will be shown on a live video feed in each dressing room. Younger classes will be assigned volunteers to help with costume changes and to help entertain them throughout the show. We have coloring books, activities and games backstage. Please do not send any electronics back with your dancer. 6. In order to ensure safety for your dancer and keep our shows running on time, no one will be allowed backstage during intermission. We have seating information for all families. If your dancer needs you backstage for any reason, we know how to find you. 7. No one will be allowed backstage until all dancers have had time to return to their dressing areas after the curtain call. Please respect this rule as it is absolutely necessary to ensure your dancer's safety and comfort during the pick-up procedure. 8. Our pick up procedure will take 15-30 minutes following each show. Only parents with badges will be allowed backstage. We will only let a limited number of parents backstage at a time in order to reduce traffic jams. If you have an extenuating circumstance and must pick your dancer up right away, we must have this information in writing at least two weeks before the recital. We are responsible for the safety of over 300 children on recital weekend. Please cooperate with us so that your dancer's recital experience is the very best it can be. |
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Recreational Class Dress Rehearsal
Friday, June 1
4-8:15 p.m. (click here for schedule)
| The Arts Center on 7, Minnetonka High School
This is a very important evening to allow all dancers to get the feeling of being on stage and dancing in the new space before the actual show. Please make sure that your dancer is prepared, arrives on time and stays for their entire rehearsal session so that they are fully ready for the big show. The Recreational Dress Rehearsal works in four sessions. This is designed to give each routine time on stage, each dancer the opportunity to practice the curtain call, and keep your time at the venue on Friday from running too long. - Only one parent or guardian per dancer at dress rehearsal. Please leave other children and family members at home on rehearsal night.
- Parents must be completely quiet in the auditorium. Please silence all cell phones and electronics in the auditorium.
- Absolutely no food or drinks in the auditorium. Food is allowed in the lobby and dressing areas. Bring only food and drink that will not stain costumes or carpeting and remember to cover costumes when eating.
- Cameras and video cameras are welcome at rehearsal as long as you are not obstructing the view of other parents.
- Dancers will not have time to pose on the stage during rehearsal or recitals. We will have an area in the lobby designated for taking photos of your dancer.
Instructions for Dress Rehearsal Day 1. Have your dancer fully prepare for her/his first routine at home. Make up is not required for recreational dancers on either dress rehearsal or recital day. Please do your dancer's hair in the required style for dress rehearsal so that you have practiced before recital day. 2. Please visit the "Dancer Check-In" table during your designated check-in time. If you arrive early, you are welcome to quietly enter to watch the previous rehearsal session from the back of the auditorium. Please do not walk through the auditorium while any dances are rehearsing. Just remember to physically check in at the appropriate time. 3. Upon check-in, the dancer's parent or guardian will receive an I.D. badge. This badge will allow you to return to the dressing area to retrieve your dancer at the end of the rehearsal. Please turn in your badge before you leave on Friday so that we can reuse it for recital check-in. 4. Once your dancer is checked in you will proceed to the dressing area where your dancer will meet with her/his class and teacher or class volunteer. Make sure that your dancer has all costume pieces and shoes for all other routines. These items must be clearly labeled with your dancer's name in a bag also labeled with your dancer's name. Please do not send anything else back with your dancer. 5. When your dancer is set in her/his dressing area, you may return to the auditorium. Find a seat near the front of the auditorium so that you can enjoy the rehearsal and hear all announcements. Feel free to video tape and take photos while your dancer rehearses. 6. At the end of each rehearsal session, we will have announcements for parents and will give dancers an opportunity to practice the curtain call. Once all dancers have returned to their dressing room area after the curtain call run through, you may return to the dressing area to pick up your dancer. Please make sure that all costume pieces and shoes are carefully packed in preparation for recital day. |
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Last Day of Class, Saturday, May 26
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Our last day of regular classes for this season is Saturday, May 26. Our studio is closed on Monday, May 28 and the remainder of that week is dedicated to recital preparations and recital rehearsals. Please make sure that your dancer is present as much as possible in class during the next couple weeks. The class' success is directly related to the regular attendance of all dancers.
If your dancer has not yet received a practice CD with all routine music or needs a replacement, please let us know. All routine music for this season is available on our website. Also available on our website are videos from each class to assist your dancer in practicing at home.
In order to access routine music and videos, follow these steps:
1. Go to our website: www.dancexchange.org
2. Click on "member login" on the right side bar
3. Enter the login: member
4. Enter the password: dancer5678
5. Choose from the now-visible top menu options "Routine Music" or "Routine Videos"
If you don't see the music or video you are looking for, let us know and we will get it uploaded as soon as we are able.
Please encourage your dancer to practice at home. Practicing only during class time maintains your dancer's level while practicing at home builds their level week to week.
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RECITAL PRE-ORDERS
Recital T-Shirts
Flowers
Box Lunches
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Box Lunches Each box lunch costs $6, and contains half a turkey or ham sandwich (your choice) along with kettle chips and apple juice.
Limited quantities will also be sold at the times listed on the order form and during intermissions, but we encourage you to pre-order to ensure availability.
Pre-ordered lunches will be available at the May 30 company rehearsal, the June 1 rehearsal, and between the June 2 recitals. There will be a limited quantity available at the June 3 recital.
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Recital t-shirts
Each year we create a fun souvenir t-shirt for our recital. This year's shirts are black with a yellow, blue and pink event logo, and cost $20 each. There will be a limited number of shirts for sale on recital weekend. Each shirt contains a complete listing of the recital cast on the back in yellow. Pre-orders are due by 2 p.m. Saturday, May 26.
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Flower Bouquets
We have rose bouquets available for sale and pickup on recital days. It is not necessary to pre-order your flowers, but is recommended to ensure availability.
You pick:
- Two roses, one leather leaf, one baby's breath: $5
- Six roses, one leather leaf, one baby's breath: $10
- One dozen roses, two leather leaves, two baby's breath: $18
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Recital Videos
This year's recital video will be a compilation of all routines from all three shows on one $30 DVD. Our videographer, Jake Sturgis with Capture Video, does an amazing job with post-production and will have the videos finished and available for studio pick-up in early July if ordered by June 3. DVDs can be picked up at the studio, but if you would like us to ship the DVD to your home, shipping is $3 per DVD. If shipped, you can expect your DVD to arrive in mid-July.
Click here to download a PDF video order form.
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Recital Tickets
All tickets are reserved seating on a first-come, first-served basis. We do not sell any tickets at the studio in order to put our full attention into preparing your dancer for the recital.
Dancers stay backstage for the entire show and do not need tickets. We have enough staff and volunteers backstage that parents can enjoy the entire show from the audience. If you would rather volunteer to help and experience the show from backstage, let us know and we will add you to our volunteer list.
It is unlikely that we will sell out any of our shows this year; however, you will want to order tickets as soon as you are able if you have a preference regarding your seating assignment.
You may print your tickets at home or have your tickets mailed to you. We keep a detailed record of seating assignments, so a screen shot of your tickets on your cell phone will work, as well. In case you misplace your physical tickets, just give us a call and we will let you know what seats you have reserved. Will call tickets are not available for our recitals.
Tickets are sold exclusively through
Brown Paper Tickets.
You can order tickets online using this link:
or through Brown Paper Ticket's 24/7 Hot Line:
1-800-838-3006
Ticket Prices:
$12.50 Adults (3.5% processing fee + .99 service fee per ticket + tax)
$10 Students (3.5% processing fee + .99 service fee per ticket + tax)
Student ticket rate is for ages 6 through college.
Child (5 and under) seats are FREE .
Ages 5 and under need a free ticket if they need a seat.
Any remaining tickets will be available at the door on recital day.
Adults $15 and Students $12 (at-the-door prices include tax).
See below for discounts!
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Recital Ticket Discounts
Multiple Show Discount
In order to keep our shows from getting too long, we have split dancers up by class day and company. This, of course, means that dancers and siblings may be in separate shows. If your family has more than one show to attend, you only need to pay for one set of tickets per attendee. When purchasing your tickets, enter the code MULTISHOW for your second and third show tickets. You will only be charged for the first show.
Please use the Brown Paper Ticket hotline if you need assistance using discount codes.
1-800-838-3006
Volunteer Tickets
All recital day volunteers get a free ticket to a show that they are not working. Once you have signed up on the volunteer list in the lobby, we will contact you with the password to receive your free ticket. If you purchase tickets before receiving your volunteer code, we will put a credit on your studio account.
Student Rush Tickets
All dancers will receive student rush ticket vouchers in class over the next week to distribute to her/his friends. Vouchers can be used to purchase discounted rush tickets at the door ($6 each, this rate includes tax).
Vouchers are for students only (ages 6-college) and and only apply to tickets remaining 30 minutes before showtime. The dancer who has the most friends use rush ticket vouchers on recital day will receive a $50 credit to her/his studio account to be used for future classes/camps.
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Register for Summer Classes TODAY!
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Final monthly payments for this season were due Friday, April 20. Your account must be current for your dancer to participate in our spring recitals.
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