HELPFUL HINTS FOR GRADE REPORTING

~Our goal is to provide flexibility with accountability for all teachers of HomeLife Academy. ~

Topics include:
  • Who Must Report Grades
  • Logging In
  • Set Up New School Year
  • Report Grades/Attendance
  • Optional Features
  • EZ Form
  • Credits for High School
  • We See the Same Thing You See
  • Paper Grades Forms
  • How Do I Start?
GRADE REPORTING TIME COMES TWICE PER YEAR!


Jan. 15th and June 15th are HLA's Grade Reporting TARGET dates. They are ONLY Target dates. Should you wish to report at the end of the year that is fine. However, keep in mind if you are requesting a transcript it is best to have the most recent semester grades entered.

We have included some helpful tips below. If you do not see the answer to your question please take a look at the FAQ from our website. Click here for Questions.

 

HELPFUL HINTS
  WHO MUST REPORT GRADES
HLA families who were enrolled prior to November 15th are encouraged to report mid-year grades and attendance. If you enrolled after Nov. 15th, and transferring in from another school, you may wait until the June 15th target date to report year-end grades. 

LOGGING IN
The Member Login at the top of www.homelifeacademy.com is for editing basic information, pre-registration, re-enrollment with HLA,  making payments, etc. It is also the place to submit a request for a number of things through the Request Manager.

However,
HSRO is a separate site and a separate business from HLA. There is a link to their site in our Member Login.

If you forgot your password with HSRO, you may enter your email address in the password reminder field. If you are not receiving a response from HSRO, it's possible you entered an email address the system does not recognize, or that the email response went straight to your junk mail/spam box.
IF YOU NEED HELP LOGGING INTO www.homeschoolreporting.com
PLEASE contact HSRO directly using the contact information on their website.

ONCE YOU ARE LOGGED IN:
 

 
SET UP NEW SCHOOL YEAR
If you have not already done so, please set up a NEW school year. When you enter your grades, please make sure that you are entering them under the correct school year. Please see the bottom of this email for more information on setting up a school year.

REPORT GRADES/ATTENDANCE
Be sure to select the current school year when reporting grades. Click Add Grade under the appropriate student for each subject. Credits are ONLY for high school students.

Attendance may be estimated. Place a Y for days "attendance" and "N" for days off. You may keep attendance in HSRO or in your own personal teacher records.

OPTIONAL FEATURES INCLUDE:
 
  • Portfolio - Enter extra curricular activities here.
  • Credits - Credits are only for High School level (more below).
  • Lesson Plans - If you don't already have a place to enter your lesson plans, you can take advantage of this!
  • Test Scores - Enter achievement test scores, as well as ACT/SAT scores!
  • Transcript/Report Card - After entering your grades, you can print off your student's report card.
  • Hours Spent -- This is something that other schools use, and is not necessary for our purposes.
  • Textbook - You can enter the specific name of your textbook here.
  • College, Honors, Advanced Placement -- This is an optional new feature using a weighted GPA scale. It is STILL under construction. You may use it but be aware the final GPA may change at a later date depending on state research being done and system changes to HSRO.

PLEASE DO NOT USE:
 

  • Edit -- Please do not use this feature to enter your new grades. You can only use this feature to edit previous grades.
  • Delete: Please DO NOT delete any previous grades, school years, or any student information (even if that student is no longer enrolled with HLA).

CREDITS ARE ONLY FOR HIGH SCHOOL STUDENTS

Credit value for each course is only needed for High School. Any previous high school credits from your former school should be entered into HSRO. If not, please contact the Records department, and we will enter them for you.


 

WE SEE THE SAME THING YOU SEE

Once you report grades we see the same thing you do. There is nothing else to do but click save. You can log back in anytime as a FAMILY and we can log in anytime as a SCHOOL. Our side of things has a few additional features, like an official transcript, but they are basically the same. Call or write anytime if you have question and we can simply login to our School HSRO account, pull up your grades, and quickly answer your questions.


 

AS ALWAYS, YOU ARE WELCOME TO MAIL IN GRADE FORMS

If you are having computer problems or would simply prefer to mail in your grades there are paper grade forms available. Either use a friend's computer or library computer to download a grade form from our web site, or call us and we will mail you as many as you need. Once a paper grade form is received in our office, our staff enters the grades into your account and sends you an email letting you know they are available for viewing.

 

How do I start entering grades?

NOTE: There is a $10 enrollment fee for grade reporting through HSRO payable directly to them when you go to enter grades. The Discount Code is "hlamember." You will need to enter this code when you enroll with HSRO. This change took place on 9/24/2010. ALL families enrolled prior to 9/24/10 will not be prompted to pay HSRO for the 2010/2011 school year.


1. SIGN UP (NOTE: If you are already HAVE AN HSRO ACCOUNT, have set up your school year, and/or added students, please skip to the appropriate step below.)

First, go to http://www.homeschoolreporting.com (HSRO) and click SIGN UP at the top of the page and enter your information. Ignore the information about a 30 trial and $20 a year. HSRO serves individual homeschoolers as well as schools.
There is a $10 enrollment fee for grade reporting through HSRO payable directly to them when you go to enter grades. The Discount Code is "hlamember." You will need to enter this code when you enroll with HSRO. After you click SIGN UP you'll be taken to a one-page form. Red asterisks * indicate mandatory fields. Be sure to choose HomeLife Academy as your Umbrella/Cover school. Skip the following:
  1. HSLDA Discount Code
  2. Umbrella / Cover Account #
  3. Hours in Attendance Day.
     

Those fields are used by other schools. There are a number of things in HSRO which HomeLife Academy does not use or need to use. Once you click SAVE you will be sent a password by email. Check your email and proceed to step two.
 


2. MEMBER LOGON

Now you are ready to LOGON. Your username is the email address you used when registering with HSRO. Your password was emailed to you when you went through SIGN UP on HomeSchoolReportingOnline or finished the HLA registration process. If you do not remember your password for HSRO just enter your email address and click "Remind Me." Then check your email for your password. IF YOU NEED HELP LOGGING INTO www.homeschoolreporting.com  PLEASE contact HSRO directly using the contact information on their website. Once you are logged in you are ready to setup your school year.
 


3. SETUP SCHOOL YEAR
Once you LOGON the first step is to set up your school year. If you have not set up your school year here are the steps. (1) Click Setup School Year at the top of the page. (2) Under "Existing School Year(s)" click Add Record. (3) Follow the instructions to enter beginning and ending dates for your semesters or quarters (use quarters if you teach year-around). NOTE: Estimating the dates is permitted. (4) Click SAVE SEMESTERS.

4. ADD STUDENTS
Once your school year is setup the next step is to click Add Student. Add all your students who are registered with HomeLife Academy. You do not need to re-enter existing student's information. This only pertains to newly enrolled students.

5. ADD GRADE (REPORT GRADES)
Final step is to Report Grades and Attendance. Click "Add Grade" to enter the Subjects and Grades. (Note: Listing the "Textbook" and "Hours Spent" is optional. And listing the "Credits" is only required for High School.) Repeat this step for each subject and for each student. See above hints.

6. ATTENDANCE
You are NOT required to keep detailed daily attendance records in HSRO. You are only required to "teach" at least 180 days a year and keep the total number in your own records. For information on what constitutes "a day" of teaching read the FAQ on this page
 


 

However, there is a feature in homeschoolreporting.com that allows you to enter days of attendance by placing a "Y" for yes and an "N" for no for each day of the school year. Currently there is not a programming option for you to just enter the total days of attendance without entering a "Y" for each day. However, it's easy to enter "Y", Tab, "Y", Tab, "Y", Tab, etc. until your days equal the desired amount. If you do not keep up with the entries for each day, that is ok. You may go back and estimate. The important thing is that the total days of attendance number at the bottom be at least 180 days at the end of the school year. If your student missed days due to sickness you may record fewer days. However, it is up to you whether to repeat the school year.

7. PORTFOLIO
The Portfolio features are optional. We're happy that HSRO makes them available, however, because it's a great place to enter activities as you see fit. It's up to each teacher to decide how (and if) to use the Portfolio.

We recommend the Portfolios more for High School than anything else, because many colleges and universities are impressed with a list of extra curricular activities that a student accomplished in grades 9-12. Sometimes the list (sort of like a resume) of activities, clubs, field trips, special projects, accomplishments, etc. can tip the scales in your favor. It's a great addition to the High School Transcript. And all we have to do is print it and send it with the transcript when you get ready to start enrolling in colleges.

Our goal is to provide flexibility with accountability for all teachers of HomeLife Academy.


 

 
Contact Information
email: [email protected]
phone: 888-560-0774