August, 2010

Vital Business Solutions Newsletter
Employee Entitlement Attitude
Part Two

In our July issue of the VBS newsletter, in "Employee Entitlement Attitude - Part One," we discussed benefits that are legally required and what is monitored by various regulatory agencies. In this issue, we will discuss this same topic, outlining the manager's responsibility in overcoming entitlement attitudes.

Everyone on Same Page from Day One

As a manager, sharing the correct information with your employees from day one will go a long way in curbing entitlement attitudes. From recruiting to on-boarding to orientation training, expectations should be clearly outlined in verbal and written communication.

Have a Plan to Overcome Staff Entitlement Attitude

To mitigate the risk of being challenged by employees, managers should:
  • Manage their employees well from day one;
  • Ensure employees know the rules from day one;
  • Follow the company's policies and procedures to help guide employees;
  • Educate, train, and develop employees for growth opportunities;
  • Put measurable objectives in place to avoid employees feeling entitled to a particular promotion or transfer;
  • Help employees see the big picture so they can feel like partners and become vested in the business outcome;
  • Have ongoing communication regarding performance standards and practice positive reinforcement to engage employees in the company's aspirations for customer service and profit;
  • Ensure policies and processes are in place with consistent and clear message across the board;
  • Point employees to the appropriate human resources professional, if managers cannot accurately answer the employees questions;
  • Take into consideration that entitlement attitudes may appear in various ways due to generational differences, e.g., Generation X employees (ages 19-34) may feel more entitled to high salary and extraordinary benefits, whereas baby boomers (ages 53+) may feel entitled to a certain position due to their loyalty to the company; and
  • Address issues immediately.
If employees are not informed early about their benefits eligibility and what it takes to be promoted, it is probable that employees will not adhere to these policies later.  Not following the company policies or not having a strategy in place may limit the manager's ability to communicate effectively and set goals successfully, perform helpful performance reviews, and document and record actions accurately.

Adjusting the policies on demand to suit each employee's situation will cause conflict among employees, if the same action is not carried out for everyone. Employees may think they are being mistreated and may question the fairness of the manager, if they feel their situation was handled differently from another employee's situation.

Managers are responsible for referring to the employee handbook or any other policy document and receiving adequate training from HR in order to help employees understand company expectations. Also, the compensation and benefits department can assist manages in helping employees understand that they are being paid a competitive salary for the position. Solid market data would be good to back this up. The objective is to provide appropriate information and control the entitlement attitudes of employees.

Should you need assistance with managing employee entitlement attitudes, please contact us at 202-832-1388.
Important Upcoming Deadlines

EEO1, VETS-100, and VETS-100A reports are due at the end of September.

The EEO1 (Employer Information Report EEO-1)
The EEO1 is required to be filed with the U.S. Equal Employment Opportunity Commission's EEO-1 Joint Reporting Committee. Standard Form 100 (EEO-1) must be filed by private employers subjected to Title VII of the Civil Rights Act of 1964 (as amended by the Equal Employment Opportunity Act of 1972) with 100 or more employees, and by all federal contractors (private employers), who are not exempt and who have 50 or more employees.

In addition to having 50 or more employees, private employers must be "prime contractors or first-tier subcontractors, and have a contract, subcontract, or purchase order amounting to $50,000 or more; or serve as a depository of Government funds in any amount, or is a financial institution which is an issuing and paying agent for U.S. Savings Bonds and Notes." (www.eeoc.gov).

It is preferred that employers use the web-based system to file the report. A login ID and password are required. For EEO-1 online filing procedure, click here.

VETS (Veteran Employment and Training Service) Reports
The VETS-100 and VETS-100A Reports must be submitted no later than September 30, 2010. These Reports must be filed each year on or before September 30th following a calendar year in which a contractor held a Government contract or subcontract that is covered by VEVRAA (Vietnam Era Veterans Readjustment Assistance Act).

VEVRAA requires Federal contractors and subcontractors covered by the Act's affirmative action provisions to report annually to the Secretary of Labor the number of employees in their workforces. The data is to be reported by job category and hiring location, and include the number of new hires who are qualified covered veterans during the reporting period.

Who files the VETS-100?
Employers with a current Government contract that was effective prior to December 1, 2003 and in the amount of $25,000 or more are required to file the VETS-100 report.

Who files the VETS-100A?
Employers with a current Government contract that was effective or has been modified on or after December 1, 2003 and in the amount of 100,000 or more are required to file the VETS-100A report.

The VETS-100 and VETS-100A reports can also be filed via the web. For Assistance, contact VETS-100 Help Desk at (301) 586-1580 or email helpdesk@vets100.com.
Happy Client

"I strongly recommend Vital Business Solutions to any size company who seeks a knowledgeable team that provides a quality product."

Michael Whitecar
President & CEO
The Chief Information Group, Inc.

Hennrietta Smith, President
Vital Business Solutions, Inc.

202-832-1388

hsmith@vitalbusinesssolution.com

www.vitalbusinesssolution.com

The information provided in this newsletter is for awareness only and not intended as legal or tax advice. Please consult with your legal counsel and/or tax or payroll professional on legal and tax matters.

We can help you
with your
Policies & Procedures Manuals
VBS can update your employee manuals and HR forms.  Employee manuals identify management's objectives, outline company rules and regulations, and identify the company's expectations.  

Let us know if you need the following documents:
    Employee Manual
    Policies & Procedures Manual
    Human Resources Forms
    Job Descriptions
Get everyone on the same page!