Next to payroll, paying bills is probably your least favorite task in QuickBooks. You don't have to use this feature - you can keep stacking bills on your desk, scrawling the due dates on a paper calendar, and writing checks.

If you're still operating this way, though, you're missing out on the numerous tools that QuickBooks offers to track your accounts payable, including the ability to:

·         Enter bills as they come in

·         Set reminders for bills due

·         Pay bills easily

·         Locate a bill or payment quickly

·         Enter bills as (or after) you receive items

·         Link bills to purchase orders

·         Have instant access to a bill's status

Receiving the goods

When an expense bill comes in (from a utility company, for example), click the Enter Bills icon on the home page, or Vendors | Enter Bills. A window like the one displayed above opens. Select the vendor and fill in the blanks. Make sure that the Expenses tab below is selected and the appropriate account number and amount fields are completed. If it's a bill for an item that already has a related Item Receipt (the shipment preceded the bill), QuickBooks instructs you to use Vendor | Enter Bill for Received Items. Follow the prompts.

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