Streamlines for Volunteers 2012
January/February 2012
Welcome to the first of six issues of STREAMLINES for Volunteers in 2012. We hope you will take a brief moment to review the information included here. Please let us know if there is anything else you would like to see in this bimonthly update.

The most exciting news to share is first up: the new E2EEM sanctioning process is up and running. 

Thank you for all that you do,
Your Friends at U.S. Masters Swimming

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End-to-End Event Management
computer 100The E2EEM Task Force has completely updated the event sanctioning process on We encourage all those in a leadership position to learn, monitor and track the usage of this new application. You can get started by visiting our "Sanction an Event" page under the Competition tab. Features include:
  • Integrated data from beginning to end
  • 100% inclusion of participating membership
  • Comprehensive and enhanced event calendar
  • Greater consistency in sanctioning process
  • Validation of USMS membership
  • Improved visibility for all members and the national office
  • Heightened awareness of, and compliance to, rules
New and Improved Working Calendar
CalendarThe new and improved working calendar, giving you the ability to filter and sort by several different criteria, is now available.

You can either download this as an Excel file or as a PDF. These files can also be found on our Guide to Operations page at
LMSC Financial Statements and Tax Filings
Per USMS Rule 502.7, each LMSC is required to send a copy of its annual financial report to the USMS national office. The report consists of two simple financial statements: an income/ expense report, and a balance sheet.  Instructions for preparing the reports can be found in the Treasurer section of the

The IRS also requires each LMSC to file an annual 990 tax return. The rules were modified during the 2010 tax year. They now allow any LMSC with gross receipts of $50,000 or less to file the 990-N form, which is done completely online.  

Please send your financial report to Anna Lea Matysek. She can also provide you with instructions and links for filing your LMSC's 990 tax form.
An Update from: Volunteer Roles Task Force
U.S. Masters Swimming

One area of focus of the U.S. Masters Swimming Strategic Plan is role clarity for volunteers-the goal of better defining volunteer roles at the local and national level and in relationship to professional staff. Role clarity not only alleviates frustrations that arise from differing expectations, it also makes it easier to serve when volunteers know what is expected of them.


The VRTF is in the process of seeking, examining and defining volunteer roles for the benefit of people currently serving and for people who are considering how they can serve USMS. We are in the first phase, which includes drafting volunteer roles for LMSC-level elected, appointed, and event coordinator positions, and national committee positions of chair, vice chair, member, subcommittee member, and task force member. The drivers for examining these roles are to align with the achievement of LMSC Standards, and to shape the roles to meet the needs of the organization, the staff, and the membership.


To date, the VRTF has been working on draft templates to document existing LMSC and national committee volunteer roles, and we found a very informative document called "Designing Volunteer Roles and Position Descriptions" authored by the National Volunteer Skills Centre in Melbourne, Australia. We feel that its content and message is relevant to our efforts to "Enhance the volunteer experience and improve volunteer performance through role clarity, training, recognition, and recruitment," as called for in the USMS Strategic Plan.


Copies of this document can be downloaded from the NVSC website. If you have any questions or suggestions, please contact Chris McGiffin.

The Capt. Ransom Arthur M.D. Award
Ransom J Athur
This award is given in honor of Captain Ransom J. Arthur, M.D., who, by his sacrifice, perseverance, and dedication to improving the health of adults through swimming, established the Masters Swimming program in the United States. The award is given annually to the person who has done the most to further the objectives of Masters swimming.

If you have someone you would like to nominate, please download information and nomination form and submit to Sally Dillon by March 15.
Sports Medicine and Science Committee

The Sports Medicine and Science Committee maintains a network of professionals willing to serve as resources to Masters swimmers and to our publications staff. We are seeking health professionals from diverse specialties to expand our network.


Questions that come in from our members, the general public, the media or our publications staff are first screened by the Sports Medicine and Science Committee Chair, and then sent to an appropriate member of the Health Network. Questions are not frequent, so participation in the network will not require a large amount of time.


If you or someone you know is a health care, medical or science professional and would like to join the network, please contact Sports Medicine and Science Committee Chair Jane Moore for further information.
LMSC Annual Meeting Minutes
Taking notes
Per USMS Rule 502.3, each LMSC is required to hold an annual meeting that is open to all individual members of the LMSC. Your LMSC is required to take minutes at that meeting and, per Rule 502.7, send a copy of those minutes to the USMS National Office by April 30. Please send the minutes to Anna Lea Matysek.
About STREAMLINES for Volunteers
Volunteers 2
U.S. Masters Swimming encourages all USMS volunteers to subscribe to STREAMLINES for Volunteers, however if you would rather not receive this update, please do not click the unsubscribe button, as that will remove you from all other USMS National Office mailings. Rather, please click on the "Update Profile/Email Address" link at the bottom of this email. Here you can select to discontinue your STREAMLINES for Volunteers service or sign up for the monthly coaches' newsletter, STREAMLINES for Coaches, and/or the monthly member newsletter STREAMLINES.
About U.S. Masters Swimming
U.S. Masters Swimming
U.S. Masters Swimming, founded in 1970, is a membership-operated national governing body that promotes health, wellness, fitness and competition for adults through swimming. It does so by partnering with more than 1,500 adult swim programs across the country; promoting information via the bimonthly member magazine, SWIMMER, monthly e-newsletter, STREAMLINES, and website,; and by sanctioning and promoting pool, open water and virtual events and competitions. More than 55,000 adults are registered members of USMS.
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