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Trail Guides for June 2010
This month, we'll look at some of the new features in Microsoft's latest release of Office. Office 2010 has made some improvements over Office 2007, which was a major redo over Office 2003. In addition, with the purchase of Office 2010, you get access to Office Web Apps, the online versions of all your favorite Office applications.
Until next time,
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Here are some of the new features in Office 2010.
The new Backstage View replaces the File tab in Office 2003 and the Office Button in Office 2007. It puts all of the commands related to your document such as save, print, and open, all in one place. You can change print and page settings and preview those choices all on one screen. It's a much better printing screen.
The Paste Preview feature gives you a live preview of how pasting materials from other sources will look in your document. If you've ever pasted something that more or less ruins the formatting in your document, you'll appreciate this.
The Screenshot Capture feature lets you quickly insert a picture of any active window straight into your document.
You can embed both local and online videos straight into PowerPoint.
You can Send as PDF in Word, Excel, PowerPoint, Outlook, OneNote and Publisher.
Social Connectors are available in Outlook. Downloads are available to work with LinkedIn and MySpace, and ones for Facebook and others are due soon.
Free Access to Office Web Apps. One idea is to upload your document to Web Apps, and then use email invites to allow other people to make changes and collaborate. This works regardless of what version of Office they are using, so you don't have to Save As an older version of Office for people.
In Outlook, you have the ability to preview your calendar before accepting a meeting request, so you can see any conflicts.
The new Conversation View in Outlook groups emails together for better organization. You can send out an email, and see all of the replies in one place. If you want, you can Ignore an entire conversation, and Outlook will move that conversation and all future emails to your delete folder.
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Benefits of Volume Licensing and Office 2010
When you buy a new PC, you have the option to add Office with an OEM (Original Equipment Manufacturer) license. This type of license usually costs less, because it is tied to the life of that specific PC. Once that PC dies, the license dies with it and is not transferrable to another PC. In addition, if a laptop with an OEM license is lost or stolen, the license is gone too.
Volume licensing is available to companies that need to purchase at least 5 copies of Office 2010. Some of the benefits of volume licensing are:
- License safety. You have to make sure you don't lose that paper license with the code on it. If you lose it, the license is gone. With electronic licenses, there's no paper license to lose.
- Your organization has one ID for all of its licenses, that makes it much easier to install and manage the licenses. No tracking down individual licenses for each PC.
- Once you buy 5 licenses, you can add single licenses as you need them.
- If a PC dies or is lost or stolen, it is very easy to transfer the license to another PC.
- You decide when to move to the next software version. If you need another license for a new employee, a volume license lets you downgrade to the prior version. Once the time is right, you move your entire organization to the new version, instead of having some employees with the new and some with the old.
If you'd like a quote for volume licensing for Office 2010 , email me.
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