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QuickBooks Tip
Permissions
QuickBooks lets you create pretty much as many users as you want. Use them! Never let two different users use the same log-in. If you do, there's no way to know who did what. Besides that, each user you create can be customized to have different level access permissions. So not only do you have the ability to keep track of activity, you also can set up each user with the specific permissions they need to their work and only their work. Giving you peace of mind that no one is performing unauthorized transactions or exploring any part of QuickBooks that you don't want them to be in. |
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Quotable Quotes
"Any intelligent fool can make things bigger and more complex... It takes a touch of genius - and a lot of courage to move in the opposite direction."
-Albert Einstein
"A superior man is modest in his speech, but exceeds in his actions."
-Confucius
"The journey is what brings us happiness not the destination."
- Peaceful Warrior |
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MENDELSON CONSULTING
Atria Professional Center
18501 Pines Blvd Ste 208
Pembroke Pines, FL 33029
954.447.0250
The Centers of Westshore
550 N Reo Street Ste 300
Tampa, FL 33609
813.421.0801
www.mendelsonconsulting.com |
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From the Desk of...
MARIO NOWOGRODZKI, CPA/CITP
Founder and Principal
...Isaac -- lessons learned
Our recent hurricane visitor was a perfect reminder of the importance of careful planning for your computer information systems.No matter what the disaster, there are common practices that should be in business continuity plans -- and they all involve computers and information.Here are Isaac's lessons.
People first -- After caring for your own safety, the first effort should be focused on locating the people you work with and ensuring their security. We've heard first-hand accounts from some of our clients in past incidents where an owner did not know where his employees were the first day back after the storm.
Distance matters -- Make sure your backed up data is kept off-premises in a location far enough away from your primary workplace to ensure continuity, but close enough to get you quickly back in business.Simply said, keep your most recent backup off premises. We sent out a severe weather tips email last week just before Isaac's arrival. When leaving the office Friday night, I decided to practice what I preach: I carefully unplugged and took home with me our server's external hard drive backups.
Prioritize your business -- When back in business, focus on the computer tasks that matter most, such as manufacturing, accounts receivable, accounts payable--that is, the basic functions to keep you "in business".
Expect the unexpected -- No matter how well documented and how well designed your contingency plan, the disaster is likely to throw you an unexpected curveball. Case in point: who would have expected the power outages that affected a good portion of our community? In case of power outage, if you decide to install generators to power computer networks and telephones, be extra careful (check with us first!) because of the delicate nature of computers when it comes to unstable electricity.When planning for disaster, account for the worst possible scenario (including long lines for gasoline!)
Lastly, there is no amount of money that can replace your information.This is the premise behind one of the top and easiest practices to follow when it comes to disaster recovery planning: backup!
Here's to a safe and quick recovery from the effects of the recent visitor.
...MARIO |
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Mike's Tech Corner
Elevator Safety
The other day I walked into an elevator. It was one of those old elevators that kind of shakes when it starts moving. I then looked up and noticed the inspection certificate paper was current and the safety notice was good for another three months. This made me relax a little while I zoomed up several floors.
What does this have to do with servers? Servers are an elevator to your company data. You have to use a server to get to your data, just like you use an elevator to get to your floor. When was the last time you had your server and data backups "Safety Inspected?"
We have been to clients where their server had been in distress for several months and no one knew. Fortunately, we were there on an unrelated project and we always like to check the health of a server when onsite. We were able to repair and get the health of the server back up to specification.
Just like an elevator, users can not see the current state of the motors and cables. Just a reminder to have your SERVER "safety checked" by us at least every few months just to make sure the "cable that holds the elevator" is not ready to break! ...MIKE |
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Technology seems to move at an incredible pace. As soon as you buy the newest phone, computer, or TV it seems like a week later your gadget is almost obsolete. This can be pretty frustrating, but it's all in the name of improvement and advancement. An example of improvement are the new LED displays that are out now. With their unmatched energy effeciency, LEDs have the best flat panel HDTV technology available.
According to Florida Power & Light, "Assuming your office monitors are in use about eight hours and in sleep mode for 16 hours a day, five days a week, LCD monitors require about $9 of electricity annually, and LED monitors require about $4 annually. By switching, you have the potential to save about $5 per monitor." That can add up to a lot of savings when you consider how many computers are in an office and that many offices nowadays run dual-monitor setups. So the winner is... LED (so far!)
...XAVIER |
About MENDELSON CONSULTING...
Founded in 1992, Mendelson Consulting specializes in QuickBooks Solutions and Information Technology consulting services. Mendelson Consulting was recognized with prestigious distinctions awarded by Accounting Technology magazine: 'Killer VAR', acknowledging our commitment and character as a value-added-reselling (VAR) organization, and 'Technology Pacesetter', recognizing our reputation among peers and participation on advisory boards and speaker panels at industry events. We were also recognized as part of Bob Scott's Insights 'VAR Stars' for our accomplishments in mid-market financial software.
We were the first charter member of the Intuit Solutions Provider Program. Mario Nowogrodzki served on the Intuit Solutions Provider Program Advisory Council--the only consultant in the nation to serve since program inception, for three consecutive terms.
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