TOPThe Mendelson Solutions Digest
Technology News YOU CAN USE! March 2010
In This Issue
QuickBooks Tip
Quotable Quotes
Healthy Lifestyles
From the desk of...
Question of the Month
St. Patrick's Day
QuickBooks Solutions

QuickBooks Tip

Adapting QuickBooks to fit your work process is one way to improve efficiency on the job.  A feature that will allow you to do this is "Customize Icon Bar."  By doing this, you have "one-click" access to the functions you use most often.

There are many ways to do this including the View menu, right clicking on the icon bar and using the double arrows at the end of the icon bar.  The easiest way to add something to the icon bar is to go into the parts of the program that you use most often and click on the View menu; you will see an option to add the function to the icon bar.  This allows you to add your most commonly used activities and reports to the icon bar for "one-click" access.

If you need to add or remove elements already on your icon bar, simply right click on the icon bar and select "Customize Icon Bar."

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Quotable Quotes

A winner is someone who recognizes his God-given talents, works his tail off to develop them into skills, and uses these skills to accomplish his goals.
-Larry Bird
Failure is not fatal, but failure to change might be.
-John Wooden
A company is only as good as the people it keeps.
-Mary Kay Ash
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Healthy Lifestyles
A big study of people ages 35 to 65 shows that having just four healthy habits reduces your risk of diseases such as diabetes, heart disease and cancer by almost 80 percent.
The research by the Centers for Disease Control and colleagues shows the association with four lifestyle factors:
1.  Not smoking
2.  Eating a diet high in fruits, vegetables, and whole grains and low in meat consumption
3.  Getting a half-hour daily of moderate exercise
4.  Avoiding obesity
Diabetes risk was most sharply reduced by a healthy lifestyle, while cancer was affected the least. Avoiding obesity was most effective in reducing risks, followed by not smoking.

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Mario Nowogrodzki, CPA/CITP
From the Desk of...
Founder and Principal

Last month we began a discussion on improving productivity and talked about ways to get organized.  This month we continue on the topic of productivity and will touch on another area to improve: communication.

The best way to begin is to recognize the typical forms of communication: verbal (meetings, telephone), written (memos, reports), electronic (e-mail), etc.  Nowadays, part of a communication system includes information storage and the efficient retrieval of it, which we discussed last month.  Any weakness in such communication system can make productivity suffer.

A good example of an efficient communication function would provide for when a representative responds via email to a customer inquiry, for that email to be automatically tagged to the customer's profile in a database; this is provided in a Customer Relationship Management (CRM) system. Telephone communication--or the notes from that conversation--should be attached to that record as well.  Feel free to ask us about CRM software solutions that work with QuickBooks.
Part of a good communication system is information storage, as mentioned above.  For example, a centralized collaboration suite to manage email, contacts, and shared calendars is great for efficiency.  Such system, if made accessible from any computer remotely greatly improves the chances for efficient communication.  An example of this is Microsoft Exchange Server; part of this system is Outlook Web Access, which provides remote access to your email, contacts, and calendar.
A great add-on to this concept is a 'smart phone' or PDA.  These phones allow synchronization with the central repository of information, giving you access to email, contacts, scheduling, and more, while on the road.  This extends the power of communication from your desktop to your hip/pocket.  You heard of having the world at your fingertips--now you can have the world in your pocket.
Whether heard, spoken or read, words are making the world a small place to live and play.  Today's technology affords us the luxury (and sometimes need) to be connected with everyone all the time.  Now we can truly be in constant communication!

Question of the Month

This month we begin a new feature -- questions and comments from our readers!  A very special thanks to our client Chris Alberti from Colorado River Profusion, Inc. and Horizons Distribution, Inc. for his great idea of a 'question of the month' feature for our newsletter!

Question MarkLast month, Chris asked: When I back up my data, why does it have to rebuilt and how do I fix it?
Chris, when you back up your QuickBooks data, a default setting is to 'Verify' the integrity of the data file; if QuickBooks detects any reason to doubt such data integrity, it will automatically suggest to run 'Rebuild' to address any possible problems.  To disable QuickBooks from verifying prior to a backup, on the backup screen, click on the Options button and select 'No verification' (see screenshots below):

QB Save Copy or Backup

QB Backup Options

While you can disable QuickBooks from verifying prior to a backup, you might have a data file that requires maintenance and not know about it.  If Verify constantly detects problems with the data file, you need to have a professional look at it (yes, us!)

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St. Patrick's Day
Every year when March 17 rolls around, the "wearing of the green" is the order of the day. Both Irish and non-Irish celebrate St Patrick's Day.
Most revelers know the often-told stories of St Patrick -- the Patron Saint of Ireland -- which include driving the snakes out of Ireland (of course the debate goes on about whether there were snakes in Ireland).
But do you know some of the more obscure facts and stories about St Patrick that you can share during your own celebration?
* He is also the Patron Saint of Nigeria. Nigeria was evangelized primarily by Irish clergy and the people took St Patrick to their hearts.
* Though Scotland has often been set as the birthplace of Patrick, England, Wales, and a portion of France also lay claim. Many places also claim to be the burial spot of the famous saint. One such tradition says that he is buried in the same grave as St Bridget and St Columba at Downpatrick, County Down in Ireland.
* If you would like your toast to be different on St Patrick's Day, you can drink to Maewyn Succat (believed to be his real name) or to Patricius or Patrizio as he was also known.  
So on March 17 be sure to wish everyone a "Happy St Patrick's Day" either in English or the Gaelic "La Fheile Padraig Sona Duit!"

Founded in 1992, Mendelson Consulting specializes in QuickBooks Solutions and Information Technology consulting services.  In 2008, Mendelson Consulting was recognized with two prestigious distinctions awarded by Accounting Technology magazine: 'Killer VAR', acknowledging our commitment and character as a value-added-reselling (VAR) organization, and 'Technology Pacesetter', recognizing our reputation among peers and participation on advisory boards and speaker panels at industry events.  In 2009, we were recognized as part of Bob Scott's Insights 'VAR Stars'for our accomplishments in mid-market financial software.

We were the first charter member of the Intuit Solutions Provider Program.  Mario Nowogrodzki currently serves on the Intuit Solutions Provider Program Advisory Council--the only consultant in the nation to serve since program inception, for three consecutive terms.