Totally Organized Business Gazette
Volume 12 Issue 7 September 2008
In This Issue
Getting and Staying Organized
Organize Your Life-Show
Adm Area With Lynn
Reasons To Get Organized At Work
On Target
  • Increase productivity
  • Improve mental health 
  • Make a better impression
  • Make more money
  • Have control over your workspace
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Greetings!

When I use to think of self improvement two thoughts would come to my mind: the first am I ready and the second do I have the time to discipline myself to change my way of thinking and working? 
 
After years of being disorganized are you ready to improve the way you work?  Sometimes the change can be very simple, opening the mail by the waste basket to prevent junk mail from accumulating on your desk.  Another is to recylce old directories and catalogs when new ones arrive.   
 
In this issue are ways to help you be more organized at the office.  After reading this e-zine, implement one solution that will help you be more organized and improve the way you work.
Getting and Staying Organized 
 
Organized deskHave you decided that you want an organized office?  Are you ready to have a clear desk?  If you answered yes, then use the tips below to help you on your journey to getting and staying organized.
1) Mail: Take a minute and sort through mail, eliminating junk mail and placing mail for associates in their In- Baskets.  Do not let mail sit on your desk.
2) Desk: Clear the clutter and increase desktop space by eliminating one item you do not use regularly.  Do you need a desk calendar?  Can your in/out bin be hung on the wall in your office or cubicle?
3) Files: Eliminate desktop piles by taking a minute to put the document back in the file and the file back in the filing cabinet.
4) Email: Schedule a specific time to open emails that are not project or work related.  
5) Reading Material: Don't let publications /magazines you keep as reference material pile on the floor. Begin organizing them in a bookcase or on a shelf.  Warning if your stack is higher than 12 inches and you have not read or touched them in 6 months, it is time to purge.   
Organize Your Life-Radio Show 
 MicrophoneListen to or downlooad this month's segment of Organize Your Life. Our topic "Organizing Your Job Search" with our guest Phyllis Mufson.  Click the following link for show times and to listen to previous shows. 
 

Admin Area With Lynn 

delegatingDelegating
A huge part of the success of any business hinges often times on the people who operate on your team.   As a virtual assistant, I often find that a lot of entrepreneurs try to run a one man team.  There is no such thing.  Even if your business is a solo practice, you cannot do it all by yourself.  Bringing in a professional assistant, lawyer or accountant, may seem expensive at first, but in the long run will prove to be invaluable.
 
Delegating is never easy because ultimately, you are the one who will be held responsible for the outcome produced.  Taking a good assessment of your business needs and determining what areas you need to turn over to someone else is a good place to start.  For instance, I have been handling my own accounting since I started my practice.  I realize now that I should probably bring in a bookkeeper to delegate this responsibility so that it's one less thing for me to worry about.  I am a little nervous about it because I like to be hands on. But I know with the right professional it will be one of the best decisions I've made this year. 
 
What areas do you need to delegate in your business today?  Don't hesitate, start the process and feel the peace of release. 
 
Until next time remember to clear your desk at the end of your day and work week. 
 
Sincerely,
 

Janet M. Taylor
Totally Organized, LLC