Greetings!
Scott and I have been thinking hard about what it takes to make positive change happen quickly in organizations. We have drawn from our experiences the key factors and steps that allow progress. The "Making Change Happen" diagram capsulizes our approach.
This newsletter is longer than usual as we have tried to give a direct application of our thinking to a company that has been much in the news lately, General Motors. You will find a series of 3 articles on how GM failed to create a coherent vision for management and employees to rally around. (Read them in sequence.)
Scott's article highlights a major warning of trouble within groups: silence.
Good reading and enjoy the rest of your Summer!
Sincerely,
Alain Bolea
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1. What Happened to GM? |
GM summons in me images of management and labor locked in a mortal embrace rolling off the edge of the cliff to their common demise.
There are many reasons, of course, for GM's failure. I would not even try to capture all the many factors involved. What is undeniable, however, is that when GM had the resources to correct its course and shift into the future, it did not. Fundamentally no one believed that the largest industrial company in the world could possibly fail. Everyone felt free to continue to do more of the same.
With plenty of signs that its auto business was in trouble and needed to be reinvented, GM focused instead on 2 tactics: investing its labor "problems" away and diversifying out of car manufacturing. The results: 1) GM rushed into ill-conceived massive investments in automation that promptly back-fired, 2) GM invested into ventures more lucrative than car making. For years, GMAC, the finance company, contributed more to the bottom line than manufacturing and its profits reduced the pressure to deal with the absence of strategy in car-making. (GMAC has now imploded.)
Mindsets of both management and labor prevented progress toward a real strategic solution. The car segment had become a plague for management. Unions on their side continued to negotiate hard. Management and labor were operating from two different truths.
If there was an opportunity to create a clear common picture of reality, it was clearly missed. Herein lays the crux of the problem. Developing common ground is a joint effort not a negotiation. Yet management and labor only got together at contract renewal, generally not a time of open-mindedness. Creating common ground takes time. It is not about convincing the other party; it is about listening to them first and then exploring the facts and each other's perceptions of them together. It is a time to discover one's blind spot.
When things go wrong, or there is resistance to improvement, over a long period there is never just a single issue at the core of the problem: dysfunction over time spreads to the whole system. Once that happens, it takes a systemic approach to uncover the friction points before progress happens again.
It sounds complex. But from experience we have learned that fast progress comes from a relatively simple approach that looks at the areas of strategy, leadership, culture, and process simultaneously. When all stakeholders are given the time and opportunity to face the reality in these 4 aspects of their organization, common insights emerge; the group finds real solutions rapidly and everyone becomes ready to commit to action at the same time. |
2. Strategy, Leadership, Culture, Process |
What was GM doing in those four areas?
Strategy GM's strategy has been a muddle since the oil-price shock in the 70's. To respond to market pressures GM began to produce smaller cars, poorly designed and badly put together, not because of a new strategy for the future, but to make money quickly to support its own enormous infrastructure. After a couple of decades, GM finally caught on to the fact that quality is a necessity, yet the car giant never made quality a core strategy.
The electric car was another missed opportunity. Instead of cementing the lead it gained during its California large scale all-electric car experiment, GM chose to destroy its test vehicles as soon as California relaxed its future emissions standards. Without the incentive of regulation the payback timeframe was no longer certain and the investment numbers no longer worked. Although GM viewed itself as a technology leader, it did not act like one and surrendered its once superior position to Toyota, which was already gearing up R&D for hybrid technology.
GM instead chose to invest in light trucks and Hummers. Not a real strategy so much as a money-making tactic using a loophole in the regulation of fleet fuel efficiency. Quality was not in the picture either. In spite of its hefty price the Hummer ranked, year in year out, as the worst vehicle made in the US. Let's not even mention fuel consumption. For all the short-term profit GM's light trucks yielded, they left GM with no advantage in quality or efficiency to face future competition.
Leadership GM management has been much reviled. Where they failed most was in their propensity to manage the next crisis for short-term recovery, but not to move the company beyond the current state of play. GM's executives were managers not leaders with an inspiring vision. In spite of their failures, they subscribed readily to the belief that no one could do it better than GM. This "no one knows better" arrogance also played out internally. Labor relations remained conflictual till the very end without any attempt to create a new dynamic. Contract negotiations never constituted much more than managing the decline. Management wanted labor concessions to make the numbers work and that goal was perfectly matched by the stubbornness of unions.
Culture Old GM's dominant culture was one of distrust. Labor had no respect for management and did not trust it to take care of them. On the other hand, management viewed labor as a spoilt child wanting more without realizing things had changed. The tragedy was that GM continued to manage from within this culture, never confronting the reality that the culture itself was slowly killing the company. How much time was wasted? Years? No. Decades, spent hatching plans that were dead on arrival because each party did not believe the other would honor its commitments. Process Everyone focuses on Process. It is the first place people look at when performance fails. How are things getting done? In truth it often requires attention. Yet even when procedures break down processes into basic steps, improvements do not stick unless issues in the other 3 areas are dealt with at the same time. The road to better quality was a convoluted one for GM. As noted before quality was never an all-encompassing strategy. While it was creating yet one more brand, Saturn, it was also selling expensive poorly assembled Hummers to its premium customers, all the while spending millions in advertising taunting its new devotion to quality.
The public did not buy it; I doubt employees believed in it either. In spite of the quality improvements it did achieve, GM was not able to break away from its image of shabby engineering. There were always too much conflicting news around quality. Brand equity was depleted. | |
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Tough Team Issues:
The "Silent" Treatment |
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A frustrating challenge of team work occurs when a member (or more) falls silent and no longer contributes substantially to the work at hand. They're there physically but not mentally in effect. What could possibly cause these professionals to stop participating and not offer their ideas, analysis, options and support for the team?
Leaders are initially tempted to believe that silence is an individual issue. Perhaps the person is introverted and so there's nothing to be done. Most frequently this isn't the case. It is much more likely a signal that team trust has been broken, that some formal agreement or some unspoken expectation of how the team should communicate, was violated. When team members feel their viewpoint is dismissed out of hand or that no one asks for it, they often decide not to risk contributing again and, in effect, 'punish' the group. While a few will let the others know they feel judged or ignored, many avoid direct confrontation and adopt the silent treatment, a form of passive-aggressiveness.
Over time silence significantly impedes the team's generation of ideas, robs it of positive energy and undermines acceptance of team decisions. When the break in trust is large it can be the undoing of the team as a productive group.
The remedy is simple. What is not talked about has to now be put 'on the table' for the team to air and address constructively. For many leaders this is very uncomfortable because it feels like fanning the flames of conflict rather than building team consensus. It can also be a challenge because it takes skill. It requires someone who can:
(1) Listen to and capture all viewpoints respectfully, (2) Show the consequences of the current situation to all team members if the cause of the issue remains un-reconciled, and (3) Be objective.
Even when leaders have those skills at hand, external help is often needed. The leader who led the team into this situation usually does not yet have the credibility to lead them out. Affronts to dignity are not easily forgotten.
Engaging a team around a breakdown in trust is a stand for the dignity of the team. "Everyone has an innate desire to be recognized for having worth..." says Richard Strozzi-Heckler in his book, The Leadership Dojo. It is the basis for the proper sense of pride and self-respect for both individuals and their team. When team members take a stand for the inclusion of all members they are acting on one of the fundamentals of what teams are all about.
Scott Brumburgh
© 2009
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3. Lessons for New GM and Every Other Organization |
Why is it so important to always look at strategy, leadership, culture and process? Call it the Human Factor. It is the common thread in Toyota's success where strategy, leadership, culture and process are all congruent with quality. In our experience, organizations that underperform display the following mindsets among its people:
Lack of purpose: "We don't know what we are doing nor why we are doing it?"
Lack of vision: "We have no sense of what the future looks like, no leader to be respected and trusted. No collective vision."
Lack of trust: "I don't trust others so I will take care of myself, and continue to do things my way."
Lack of engagement: "What I do is not important. Nor is it appreciated. No one cares about what I have to say. It is not healthy to speak up."
Change cannot happen until an organization faces its prevalent mindsets. Looking at an organization through these 4 lenses makes it quickly apparent why cookie-cutter solutions that are not systemic just won't stick. In the case of GM, if culture and leadership do not change soon, the newly acquired financial breathing room will be quickly exhausted.
Alain Bolea
(c) 2009 |
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