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Bette Frick
The Text Doctor®
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In This Issue
I'm sorry
Your apostrophe lesson
Last month's hyphen lesson: Answers to the quiz
The Text Doctor rants
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Watch this monthly newsletter for these future lessons:
  • Apostrophes for contractions 
  • Punctuation placement
  • Punctuation of vertical lists
  • Parallelism
  • Misplaced modifiers 
Quote of the Month
I'm not a very good writer, but I'm an excellent rewriter.
 
James Michener
1907-1997
Author of
more than
40 titles

Yes, I have my own editor

Special thanks to my faithful editor, Liz Willis, who improves my newsletter every month.

 

Quiz on the apostrophe to show possession

How would you punctuate this sentence?

 

 We need to separate our customers responses to our new products by SKUs.

 

Take this one-question quiz on the use of the apostrophe to show possession. 
The Text Doctor's Diagnosis  
November 2011  

Greetings!

As November winds down, let me express my gratitude for your readership! Thank you all.

Read on for my new column: The Text Doctor rants. Although I am usually mild-mannered and optimistic, I've held in my frustrations with language for far too long. I'll be using this column to vent my pent-up irritations about such things as AP style, the misuse of the preposition "around," and inappropriate spaces in documents.

Ranting here is much cheaper than therapy.
I'm sorry about language

 

My Spanish tutor, Sheila, gently says, "I'm sorry," when I complain about inconsistencies in Spanish: For example, it's bad enough that all nouns have gender, but how can the word for dress (el vestido) be masculine? Where's the logic in that?

   

Of course, I have long recognized the illogicalities of English, which Sheila assures me is a far more difficult language to learn. I have this poem in my files:

   

Asylum for the verbally insane
Author unknown by request

We'll begin with a box, and the plural is boxes,  

But the plural of ox becomes oxen, not oxes.

One fowl is a goose, but two are called geese,  

Yet the plural of moose should never be meese.

 

You may find a lone mouse or a nest full of mice,  

Yet the plural of house is houses, not hice.

If the plural of man is always called men,

Why shouldn't the plural of pan be called pen?

 

(To see the whole poem, click here.) 

 

Recognizing that all languages can be inconsistent helps me in my struggle to learn Spanish. It also helps me empathize with my students, who sometimes get frustrated when language doesn't follow a logical pattern.

  

The next time I find myself gently correcting a student who is looking for logic in all the wrong places, I might just follow Sheila's lead and start my explanation with "I'm sorry." If it helps me feel better about the inconsistencies in Spanish, it just might make them feel better, too.  

 

This month's punctuation lesson: Using the apostrophe for possessives

 

ApostropheThis lesson (and next month's) will show you how to use apostrophes, a punctuation mark that seems to confuse writers. There are only a few rules about apostrophes, and once you understand them, you'll have no trouble using apostrophes correctly.  

 

Use an apostrophe to indicate possession (ownership). Form the possessive of most singular nouns by adding the apostrophe and the letter "s":

  • The hospital's rules
  • Dr. Smith's patient
  • A year's worth of data
Form the possessive of a singular noun ending in a silent "s" sound with an apostrophe plus "s":
  • Des Moines's public works
  • Illinois's legislature
To form the possessive of singular nouns that end with an "s" or an "s" sound, add only an apostrophe. But, if needed, add an "s" to avoid awkward pronunciation:
  • The witness' testimony
  • Dr. Jones' staff
  • Phoenix's sales tax
  • Congress's recess (to form the possessive, you actually create a new syllable)
  • Los Angeles' suburbs
  • Texas' current boom (an additional syllable would make the word hard to pronounce)
Form the possessive of most plural nouns by adding an apostrophe only:
  • Patients' noncompliance
  • Two years' worth of data
  • Two laboratories' labor and overhead
  • The Joneses' three children
Form joint possession (two nouns) by adding an apostrophe plus the letter "s" after the last noun in the series:
  • Sue and Mary's final report
Form separate possession (two nouns) by adding an apostrophe plus the letter "s" after each noun:
  • Sue's and Mary's career paths differed.
DO NOT use an apostrophe to form the plural of acronyms or numbers:
  • URLs
  • ECOs
  • The 1990s
  • Thousands of questions  

Whew! Maybe that wasn't "just a few rules" as I claimed above. I'm sorry.

 

Ready for your quiz?    

Results of October's quiz on the hyphen
 

Thank you to the readers who took October's quiz on the use of the hyphen. There were five items in the multiple choice quiz; three were correct and most of you chose those. View your results here.

 

And, as always, let me know if you have any questions or want to argue with me! I accept rants, too. 

 

The Text Doctor rants
 

Yesterday, I finished editing a proposal using a client-mandated style guide that followed the Associated Press Stylebook (AP). My client's style guide said: "Use commas to separate elements in a series, but do not put a comma before the conjunction in a simple series (no serial commas)... Use a comma before the conjunction in a complex series." The style guide provided only a few samples. 

 

OK; fine. Since the client can set style, I try to follow their prescription.

 

What a waste of time it was to have to stop my forward motion to analyze whether each series was "simple" or "complex," given the limited examples offered by AP and my client. I had to decide whether to insert a serial comma or not in sentences like these:

  1. We define policies that include a delegation agreement, policies and procedures, file review if applicable for UM, credentialing/re-credentialing, and complex case management.
  2. This will achieve cost-effective, measurable and compliant outcomes.*

All my other editing requires the serial comma. When I automatically plunk a serial comma before every final conjunction, I move through each series in an average of 15 seconds. Imagine 400 pages with about 8 series per page. I had to assess each series for simplicity or complexity, which probably required an average of 45 seconds. At 30 seconds more per series, that's 26 hours more over the entire 400 pages. (Feel free to check my math.)

 

Is it any wonder that, in the interest of efficiency and consistency, ALL American style guides except the AP require writers to use the serial comma? Don't you wish everyone did?

 

To read my February 2011 article about the serial comma, click here.

 

*Note: I followed the client's rules here; I would have used the serial comma in sentence #2.

 

I've been offering Technical Writing webinars for five months now and am contemplating offering other topics as well, starting in January. My webinars offer tests, polls, and handouts to maximize engagement and learning. Stay tuned for more information.

Sincerely,

Elizabeth (Bette) Frick, PhD, ELS
The Text Doctor®