| Bette Frick
The Text Doctor®
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| Free grammar training in 2011 |
Watch this monthly newsletter for these future lessons:
- Four uses of commas
- Two uses of semicolons
- Five uses of colons
- Two uses of hyphens
- Two uses of apostrophes
- Punctuation placement
- Punctuation of vertical lists
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| Quote of the Month |
"There are those...who think that the man who works with his imagination should allow himself to wait till...inspiration moves him. When I have heard such doctrine preached, I have hardly been able to repress my scorn. To me it would not be more absurd if the shoemaker were to wait inspiration, or the tallow-chandler for for the divine moment of melting...."
Anthony Trollope,
prolific author
1815-1882
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| Yes, I have my own editor | |
Special thanks to my faithful editor, Liz Willis, who improves my newsletter every month.
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Quiz on the semicolon (second use)
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How would you punctuate this sentence?
The assembly will be subjected to the following thermal cycles: 157 hours very hot (152 degrees F), 30 minutes hot (130 degrees F), and 30 minutes cold (-40 degrees F).
Take this one-question quiz on the semicolon.
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| The Text Doctor's Diagnosis
July 2011
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Greetings!
Ah, summer! It seems that July is our National Month Off, but writers (and teachers of writing) can never relax. Take a few moments to read about how to overcome writer's block, learn more about semicolons, and read a very special guest article by my talented MS Word adviser, Rita Braun.
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Got writer's block?
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You need to read How to Write a Lot by Paul J. Silvia, PhD. Don't let the subtitle of this book scare you off: Although it's "A Practical Guide to Productive Academic Writing," all writers would be wise to follow his advice, especially to schedule writing time and be very disciplined about writing during that time.
Silvia suggests that you don't need to unleash your "inner writer"; instead, he says, "Writing productively is about actions that you aren't doing but could easily do: making a schedule, setting clear goals, keeping track of your work, rewarding yourself, and building good habits. Productive writers don't have special gifts or special traits----they just spend more time writing and use this time more efficiently" (pp. 3-4).
Chapter 2 debunks "Specious Barriers to Writing a Lot." I've summarized these self-defeating excuses here, as we all recognize these statements:
- I can't find time to write.
- I need to do some more analysis first.
- I need a new computer (laser printer, nice chair, better desk).
- I write best when I'm inspired to write.
Silvia offers tools to overcome any barriers to writing: set goals, set priorities, track progress, and form an "agraphia group" (agraphia means loss of the ability to write, and an agraphia group is a support group for people who want to write faster and better. Principles include motivation, goal setting, and social support.) Silvia's suggestions might fit nicely with the 5-step writing process that I promote in my writing classes: For each important document, I suggest that writers prewrite, draft, get feedback, revise, and edit.
Silvia's suggestions for academic writing can help corporate and organizational writers: "Serious writers write, inspired or not. Over time they discover that routine is a better friend to them than inspiration" (p. 27).
I hope Silvia's ideas help you convert your writer's block into writer's cramp.
I will mail a free copy of this book to the first eager reader to e-mail me at efrick@textdoctor.com.
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Results from June's quiz on the semicolon
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Thank you to the 74 readers who participated in June's quiz on the first use of the semicolon. To see the results, please click here.
Several readers pointed out a third option to punctuate this sentence: Two units were closed on May 22, 2011. The last unit was closed on May 29, 2011.
I agree! Here are the three correctly punctuated options with my suggestions about the impact of the punctuation:
- Two units were closed on May 22, 2011. The last unit was closed on May 29, 2011. [The period severs any relationship between the two clauses.]
- Two units were closed on May 22, 2011; the last unit was closed on May 29, 2011. [The semicolon creates a compelling relationship between the two clauses.]
- Two units were closed on May 22, 2011, and the last unit was closed on May 29, 2011. [The comma-plus-coordinating-conjunction creates a quasi-conversational, casual relationship between the two clauses.]
(The distinctions between options that I draw above might be more obvious with two clauses that are not so closely related.) It's up to you, dear reader, to decide on how you want to manage any two clauses. The good news is that you can nuance the impact of your clauses with one simple punctuation mark. To learn even more about semicolons, read this brilliant article by my colleague Judy Nollet.
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| This month's grammar lesson: The second use of the semicolon | | |
This lesson will show you the second use of the semicolon: to punctuate a series of items (a string of three or more items coming one after another) in a sentence. (In June, I wrote about about the first use of the semicolon to join independent clauses).
Here are two rules for using semicolons in lists:
Use a semicolon to separate series items that have internal punctuation.
Ken George (CC206); Fred Lorenz (CC411); and Eldon Herum (CC403) are registered for the class.
Use a semicolon to separate series items that are lengthy or complicated in structure.
The setup worker will be responsible for inserting and removing preproduction molds; cycling in production runs; troubleshooting molding problems; and reducing scrap levels by identifying potential recyclable materials. You might like to think of the semicolon as a "supercomma" because it more forcefully separates list items than does a comma. However, if you find all this punctuating to be burdensome, consider rewriting these more complex lists into a bulleted or numbered list. Ready to check your knowledge? Please punctuate this sentence: The assembly will be subjected to the following thermal cycles: 157 hours very hot (152 degrees F) 30 minutes hot (130 degrees F) 30 minutes cold (-40 degrees F). Click here to take the quiz. In August, we move on to the colon! |
Resources for stylin' with MS Word
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By Rita Braun, guest editor
Any geography expert will tell you that no jungles exist in the United States, but users of MS Word know much better. In our attempts to consistently style certain types of text, we've been forced to step into the subterranean, often impenetrable, jungle of MS Word styles. Fortunately, others have wandered that jungle before you, and out of sheer curiosity and bravery, have found the quickest routes to stable text styles----text that stays styled just as you intend.
These MS Word Style jungle wanderers have a name: Microsoft MVPs, or Most Valuable Professionals. They are not employees of Microsoft, but inquisitive folks who volunteer their brilliance in taming a variety of Microsoft beasts. MVPs have figured out why MS Word sometimes behaves badly and how to send it to a terrestrial time-out so you can clock-in and get your work done.
Below are some MVP and other resources for creating styles. Once you click these links, you'll have entered the kind and benevolent world of Microsoft MVPs, people who like to figure out how to be productive despite Word's sometimes beastly ways.
MVP Resources
- The Word MVP site. A great place to learn about Word from those who know it best. Includes articles, tutorials, MVP bios, and more
- Tutorials. By MVP Suzanne Barnhill. Includes articles on styles and working with long MS Word documents)
- Styles. From MVP Shauna Kelly's website. Be sure to check out her Managing Pagination; it will turn you into a Stylin' starlet.
Other helpful afvice
The world is full of generous people who love to learn and then share what they know. Here are some other sites that will help you tame MS Word beasts that show up on the page:
I think I hear a sigh of relief out there----you, believing that MS Word is not a jungle, just a silly little thicket trying to act like one.
Rita Braun :: Braun & Company Writer, Editor Whitefish, MT 406.314.3751
email: rita@braunandcompany.com web log: www.braunandcompany.com Twitter:http://www.twitter.com/ritabraun LinkedIn: www.linkedin.com/in/ritabraun organize . write . edit . deliver
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