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| Bette Frick
The Text Doctor®
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| Quote of the month |
If you want an audience, start a fight.
Gaelic proverb
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Current projects
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I've recently edited eight articles about medical devices and pharmaceuticals, as well as one journal article for the Central European Journal of Medicine.
I'm also training displaced workers to write better resumes and engineers to write better PowerPoint presentations.
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The Text Doctor's Diagnosis
August 2009 |
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Greetings!
Tips in this newsletter will help you be the best writer you can be. All of us can improve our communication skills, both written and oral. Thanks for reading these suggestions!
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Banished words
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Last month, I wrote about new words added to the Merriam Webster's Collegiate Dictionary, 11th Edition.
Shortly after I sent you that newsletter, I received the list of the 34th Annual List of Words to be Banished from the Queen's English for Mis-use, Over-use, and General Uselessness from Lake Superior State University.
"Staycation" was both welcomed into the language by Merriam-Webster and banished by LSSU. Same for "carbon footprint." It turns out that more words were graced with acceptance by Merriam-Webster than were shamed by LSSU. That's American English: an endless supply of new words to be potentially overused!
You can submit your candidates for "2010 banished words" at http://www.lssu.edu/banished/submit_word.php
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Why you might care about style
manuals
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If you want to start a good fight,
ask a group of technical or business communicators what style manual they choose
to use; after the dust settles, you'll believe it would have been easier to
solve the healthcare dilemma than to achieve consensus on style manuals!
I often see posts to technical
writing listservs that recommend using The
Chicago Manual of Style or the The Associated
Press Stylebook for technical writing. This is bizarre advice, which I'll explain in columns to
follow. In this column, I'll talk about style manuals in general and why a
style manual could be a useful resource for you. Each month after this, I'll review
a different style manual available for purchase (paper or online) with the
express purpose of helping you understand and advise your organization about the
selection of the best style manual for you.
I won't cover dictionaries and
company-specific style guides. I will focus on American English because that's
the language most of my newsletter readers work in; I invite international readers
to offer your own ideas and suggestions on my blog. Finally, I won't discuss
style manuals that focus on design, typography, or web site style.
What's a style manual, and why do I need one?
I define a style manual as a publically-published set of writing
standards created by publishers, nonprofit organizations, or government
agencies (see list of representative style manuals at the end of this column)
to encourage authors and editors to write consistent, professional documents. For
any writing project, adhering to one chosen style manual will ensure standardization
of the following usage and conventions:
- Words and terminology
- Formatting of written elements (for example,
numbers, dates, times, or units of measure)
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Capitalization
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Punctuation
- Reference citations
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Formatting of tables
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Sentence length or style
Because
there are so many manuals on the market, you should be able to articulate why
one manual is best for your organization. This often means that you'll have to
study the most recent edition of the one you propose.
Regardless
of which style manual your organization adopts, the benefits of having a style
manual in place to guide writers are the same: A well-chosen manual will help your
organization save time and money; it will act as a catalyst for consistency; and it
will enhance your organizations' professionalism.
Stay tuned for future discussions
of The Gregg Reference Manual, The Associated Press Stylebook, The Chicago Manual of Style,
The AMA Manual of Style, The MLA Manual of Style, The Publication Manual of the
APA, and others.
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For fun: WolframAlpha's computational knowledge engine
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 Check out a new resource on the Internet: www.wolframalpha.com, a computational knowledge engine that quickly returns a lot of information on any topic you throw at it. I typed in "Emma," my dog's name. I discovered that Emma is the top female name for US births, with 18,587 people given that name each year based on 2008 births. The average person named Emma is 7 years old. The frequency of naming children "Emma" was lowest in the 1970s, highest in the 1880s, and headed up in this decade. Who knew? Imagine how useful this engine might be for questions more important than my dog's name! This site would be very useful in prewriting, for example. You could quickly research any topic, avoiding having to open a lot of Google
links. To quote the site: "Wolfram|Alpha's long-term goal is to make all systematic knowledge
immediately computable and accessible to everyone. We aim to collect
and curate all objective data; implement every known model, method, and
algorithm; and make it possible to compute whatever can be computed
about anything. Our goal is to build on the achievements of science and
other systematizations of knowledge to provide a single source that can
be relied on by everyone for definitive answers to factual queries." Thanks to Camille Walker for the tip to look at WolframAlpha's site. |
These are a few of my favorite things: Toastmasters International
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 I'll admit it; sometimes I can be obtuse. Years ago, I thought, "Why do I need Toastmasters? I've had years and years of experience as a stand-up instructor." I was so wrong! Once I became a member of Toastmasters five years ago, I realized the wealth of speaking tips and tricks that I could have mastered much earlier in my career. I learn so much at every meeting that I have a near-perfect attendance record, except when I'm traveling. The Toastmasters organization has a well-designed and very logically structured curriculum. As a member, you'll deliver speeches from manuals (you'll choose your own content within the goals and objectives of each speech). Many Toastmasters have used their manual speeches to polish presentations for work so that their final delivery is better. Many companies and organizations sponsor clubs onsite; there are also many community clubs open to the public (you could probably find one within 5 miles of your house). There are frequent opportunities in each meeting to speak, and you will receive honest, constructive feedback on every facet of your delivery. Dues vary slightly between clubs, but most clubs charge less than $100 per year to belong. What are you waiting for? Let me know how your first speech, the Ice Breaker speech, goes! |
Hope you are enjoying your summer! I'm looking for a few more good editing clients; view my editing capabilities statement on my website to see how I might help you avoid the kinds of mistakes I point out in this newsletter. In October, I will take the Board of Editors in the Life Sciences (BELS) examination to become a Board-certified editor so that I can better serve my clients.
Sincerely,
Elizabeth (Bette) Frick The Text Doctor®
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