May 9, 2011
Issue No. 1
In This Issue
Meet Our Staff
Provider Signatures
Professional Training
Newsletter Archive
Want to read a back issue of IPC's newsletter?
 Click here! 
Quick Links

Meet Our Staff: Melissa
melissaMelissa began working at Innovative Practice Concepts over 3 years ago and is a Certified Professional Coder. Melissa posts payments, enters charges and works on accounts receivable at IPC. She enjoys spending her free time with her boyfriend James, their 1 year old daughter Aeryn and their two crazy dogs.


Please remember to inform IPC of any planned absences so we may adjust workflow accordingly. 


In addition, we would like to remind providers that Medicare's e-prescribing deadline is just around the corner. In order to avoid a 1% penalty in Medicare payments in 2012, eligible professionals must report a minimum of 10 e-prescribing reporting events during Jan. 1 to June 30, 2011.


Legible Provider Signature on All Office Notes 

Since IPC Billing usually bills office services from the coded encounter forms submitted, we have no way to verify if the applicable office notes are appropriately signed by the provider. We wanted to remind our clients that the CERT review process is now strictly enforcing a long standing rule that requires a legible signature on all clinic notes, orders and other documentation (e.g. procedure notes) used to substantiate a claim billed to Medicare. Failure to have a written or electronic signature on these items may result in a payment denial regardless of the medical necessity. Physicians also must countersign notes, when applicable, of NP, PA, etc. who work under physician direction. Electronic signatures should clearly show that the item has been electronically signed and include a date and if possible a time.


We also advise that your office keep a signature sheet for each provider. This sheet should include the physician's written signature and his/her legible printed or typed name. If a physician written signature is not legible, this signature sheet should also be included with any submissions to the CERT carrier or the RAC carrier. Scrawled illegible initials will not suffice, but clear, legible initials accompanying a typed or printed name will usually be acceptable with the initials noted on the signature sheet.

Professional Training
IPC Employee, Sandy, has recently attended the following:
  • 02/02/11 MMBA Chapter Meeting: 2011 HIPPA changes, United Health Care
  • 03/08/11 Michigan State Medical Society: The Heart of Coding Cardiology
  • 05/05/11 Michigan State Medical Society: Orthopedic Coding and Billing
Please let us know if there are any upcoming events your office is interested in attending with IPC.
About Us
If you have any questions regarding this newsletter, you can contact us at:

         Mary Ellen Duffy
         Patricia Nevala pat@ipcbilling.com

or call us at 616-459-6867 or 800-606-1455

Please feel free to forward this newsletter to your staff and peers.


Innovative Practice Concepts, LLC -- A full service medical billing company
Your Bottom Line is our Top Priority!