Greetings!
We are officially settled into our new office building and if you have not updated our new address, please do so now. Banyon Data Systems, Inc. 350 W. Burnsville Parkway #125 Burnsville, MN 55337 With year end rapidly approaching we have highlighted news within each of our 3 main programs: Fund Accounting, Payroll, and Utility Billing. Take a look and let us know if you have any questions. |
| Focus Training |
Do you want to learn more on a particular area in Banyon Software? Maybe you want to learn advance filters in Banyon's powerful report writer. Focus sessions are available for $50/ hr. We can connect directly to your computer and spend one on one time showing you features you might not have known about. We can cover a lot in only 1 hr.
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Fund Accounting
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Add A New Year: If your oldest year of fund accounting has been finaled and audited you can add your new year anytime. This is always good to do this early because our phones get crazy in November, December, and January. Steps to do this are hereis great for year end when you want an item expensed in December, but paid for in January. In December, the expense account is debited and accounts payable credited. When the check is paid in January (or later), accounts payable is debited and cash is credited. One time fee of $495
Bar Code Printing on check Stubs: If your document imaging software can scan bar codes, Banyon Software can print a bar code on the check stub so it can be easily scanned. Cost of this module is $495.
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| Payroll |
Many of you have been asking about the Patient Protection and Affordable Care Act (PPACA) and if the requirements are met with Banyon. This act requires employers to show a "DD" code and the amount paid for each employees health care benefit in box 12 on W-2's It says it is for informational purposes only and has no effect on taxes.When you create the W-2's in Banyon you will select box 12 and then click add deduction/benefit and select the health benefit from the drop down. Then enter code "DD" in the label box. New Tax Tables should be available after the 1st week in January (usually when we get the information from IRS & State) and can be downloaded within the payroll software by going to tools, setup options, tax tables. Then click on the download tax table update.
Comp Time Accrual Feature One feature in payroll you might not be familiar with is the automatic conversion of comp time entered on the time sheet. If you enter in 5 hours of comp worked on the time sheet, it can be set up to automatically calculate time and a half (or whatever you need) and bank it. Give our support department a call to help set up. |
| Utility Billing |
"Round Up Service"
A round up service can be created in utility billing to automatically round up the customers bill to the nearest dollar. That round up amount can then be used for whatever charity or donation you designate it to be used for. Annual festival or building of a park are common uses. The service can be named anything you would like to show up on the bill "Fireworks Donation", etc. The revenue is then tracked by whatever fund accounting code you assigned to the service.
"Snow Bird" Print Date Range A new feature has been added to allow you to send a bill to another address for a date range for those customers that leave for the winter months. Under the names tab click add new name and then check the box that says use "use print date range" then choose when you want this new address to be effective from. After you are done, you need to click on the current name that was already there and set up the date range for when the customer is back at their main residence.
This module allows you to certify unpaid utility balances to taxes. Creates a letter notifying the customer if the bill is not paid the balance will be certified. The module then takes those balances off the utility billing software so you do not have to do manually. The cost of this module is a one time fee of $395. More info HERE
This module will provide a report of how many gallons, cubic feet, KWH, or Therms were used at each tier level and show the total dollar amount. The tier report is also a great module to do "what if" projections. What if we change our rate to X, how much would we have generated in revenue for last year (can run on any period(s) of history. Cost of this module is a one time fee of $395. More info HERE |
The modules mentioned above can be turned on right over the phone and immediately used. Please also let us know if you have any questions regarding how to set up the features mentioned as well. I know many of you have our phone # memorized or on speed dial, but if not it is 800-229-1130.
Sincerely, 
Banyon Data Systems, Inc.
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Credit Card Payments
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| Banyon Data Systems welcomes a new business parter, InterceptEFT. They offer credit card processing and provide technical specifications to allow you to integrate their online payment portal into your website. To learn more, visit them here
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(Payment Service Network)
Provide email billing/online bill presentment as well as recur credit card, e-check, or bank ach payment. _______________________________
RevTrak
Pay utility bills online via credit card. Revtrak creates a webstore for your municipality.
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All payments taken above can be transferred back into Banyon Utility Billing. Coming soon, PSN will be able to send revenue taken for miscellaneous items directly to Banyon Fund Accounting and Tax Payment Entries directly to POS.
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