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July 2009           Private Eyes, Inc. Newsletter

 Letter from the President:

My Business Development Team and I were energized by WBENC's 2009 National Conference that we attended in June.  It was inspiring to hear representatives from major corporations talk about how women business leaders will be a big part of the future of our nation.  A topic of discussion was how, in this economic environment, businesses need to "Take their Customers' Breath Away."  Customers in this day and age want to  be understood.  They want their expectations met, and they judge us by what they think OUGHT to happen.  At Private Eyes, Inc., we realize that it is our responsibility to make sure that we go beyond our clients' expectations.   We want to provide such impeccable service that our customers would never want to go elsewhere.  
I am always surprised when I attend these conferences that inevitably I meet business owners that do not have any type of pre-employment screening process in place.  My response is always the same:  Whether you choose Private Eyes, Inc. or not, please invest in some type of pre-employment screening!  I never want to see my fellow entrepreneurs' companies and employees unprotected or in a tenuous situation.  It is our responsibility as business owners to ensure that our workplace is safe.  This Newsletter gives some tips on how to keep fraud out of your company, and it digs deeper into how background checks and resume verifications protect employers.
Welcome to the new friends that we met at the WBENC Conference!

Sandra James
Private Eyes, Inc.

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Rotate your personnel - At regular intervals, perhaps every 6 months depending on the nature of the business, switch the people who handle the money.  There are 2 benefits to this:  1) It is a way of cross-training employees and,  2) It provides a fresh pair of eyes to see what the previous person has been doing.  I recently had a conversation with a business owner who was shocked to find that a bookkeeper who had been employed for 20 years in the same job, went on sick leave and all kinds of irregularities were discovered.  This could have been alleviated had he rotated his personnel.
-Break up accounting duties - Do you depend on one person to open mail, process payments, make bank deposits, pay invoices, handle petty cash and reconcile bank statements?  If you have adequate staff, it may be better to divide those responsibilities.  That way, no one person controls all of your financial activity.
-Have bank statements mailed to your home or post office box so that you get to review them before your bookkeeper does.
-Look out for checks written to suppliers or others whom you don't know, or those made out to a third party but endorsed by someone in your company.
-Question gaps in check numbers.  Are 10 checks missing?  Are checks voided?  Some people void checks in the accounting system then falsify them for fraudulent use.
-Arrange for surprise audits.  Bring a CPA in once a year at different times to conduct a surprise audit of your company's financial records.
-Screen potential hires thoroughly.  Check past employment, personal and professional references and criminal records.

If you want to train your staff on Fraud Prevention, go to

Recent studies show that 75 percent of all resumes contain some form of falsification and that 89 percent are misleading.  Even though the numbers alone make the case for background checks and resume verification, employers often forego them.  When they do, this negligence can come back to haunt them.  Not long ago, a prestigious university made the news when it was discovered that their admissions officer had allegedly lied about her educational background, and had not received the degrees that she had claimed.  In the most tragic cases, workplace violence has claimed innocent lives.
*Pre-employment screening and background checks prove due diligence, and so can prevent lawsuits claiming negligent hiring. 
*By screening out unqualified applicants, employers can save time and money otherwise wasted by recruiting, hiring, and training the wrong applicants.
The type of screening that best serves you often depends upon the industry in which you work.  (See Side Bar) 
Once you make the decision to do pre-employment screening, how do you go about selecting the right company to do background checks?
1) Look for a well-established company that has a proven track record in both quality and accuracy. 
2) Make sure that they guarantee confidentiality.
3) Check to see that they employ licensed investigators and provide you with the opportunity to speak to a live researcher.
4) Select a company that does both domestic and international searches, and that does hands-on court research in the United States.
Let Private Eyes, Inc. provide a risk assessment for your company to ensure that the your pre-employment screening covers every aspect that is appropriate to your industry.  

Issue: 4
In This Issue
How to Keep Fraud Out of Your Company
Background Checks and Resume Verifications Protect Employers
Letter from the President

Private Eyes, Inc. Website

Top 10 Fortune 500 Women CEO's

Fraud Prevention Training

Free Risk Assessment!

Let PEI do an industry specific Risk Assessment for your company to ensure that you are getting the most out of your pre-employment screening protection! 



State Criminal
County Criminal
Social Trace
Professional License Check
Medical Abuse Check
Sex Offender Check


Nationwide Criminal
County Crims
Social Trace
License Verification


Social Trace
Sex Offender
Education/Emp Verification


Social Trace
Credit Check
OFAC Terrorist

Sandra James
Private Eyes, Inc.