Nuances November 2009

BYLAWS

ARTICLE I: NAME AND PURPOSE

Section 1: The Organization: Madison Area Piano Teachers Associated, Incorporated, hereafter referred to as MAPTA

Section 2: Purpose
A.    To promote high teaching standards through self-evaluation, discussion and action
B.     To improve and expand the opportunities for all music students in the Madison area through participation in numerous MAPTA events
C.     To increase public awareness of quality professional music education
D.    To foster growth and enrichment in the cultural and artistic life of the entire community

ARTICLE II: MEMBERS

Section 1: Classes of Membership
A.    Individual: active teachers
B.     Associate
1.      Piano and music dealers
2.      Piano technicians
3.      Other individuals with interest in MAPTA activities
C.     Institutional: organizations that provide piano education
D.    Honorary Lifetime: membership awarded by Board of Directors

Section 2: Member Responsibilities and Rights
A.    Responsibilities
1.      Take active part in MAPTA
2.      Attend general meetings
3.      Pay annual dues
4.      Uphold Code of Ethics as specified in Directory
B.     Rights
1. Vote at general meeting
2. Attend any Board meeting
3. Hold office (President and Vice President only to be held by active teachers)

Section 3: Dues and Fees
A.    Annual Dues
1.      Set and approved by Board
2.      Honorary lifetime members exempt from paying dues
B.     Fees for activities
1.      Set and approved by Board
2.      Honorary lifetime members not exempt from paying fees

Section 4: Fiscal Year
A.    Begins June 1 and ends May 31
B.     Coincides with membership year

Section 5: General Meetings
A.    Held monthly or as scheduled
B.     Quorum for transaction of business constituted by members in attendance
C.     Annual business meeting
1.      Held during May's general meeting
2.      Includes installation of Officers
D.    Robert's Rules of Order, Newly Revised, followed for parliamentary procedure

Section 6: Compensation
A.    Members reimbursed for actual cash expenses incurred in fulfillment of duties to MAPTA
B.     Members not paid for committee work, monthly programs or mileage
C.     Members may be paid by Board
1.      For specific situation using skills unrelated to piano performance or pedagogy
2.      Requires approval in advance by two-thirds majority vote of Board

ARTICLE III: OFFICERS OF THE BOARD

Section 1: Officers and Duties
A.    President
1.      Needs to be active teacher
2.      Presides over all meetings
3.      Appoints non-elected Permanent Committee heads (Directors) and Subcommittee chairs after being elected and before May Board meeting
4.      Appoints auditor after annual business meeting for annual audit to be completed by June 30
5.      Leads Board in planning for MAPTA
6.      Serves as MAPTA spokesperson
7.      Serves as ex-officio member of all committees
8.      Maintains Articles of Incorporation
9.      Serves as Immediate Past President upon completion of term

B.     Vice President
1.      Needs to be active teacher
2.      Presides over meetings in absence of President
3.      Chairs Annual Workshop Committee
4.      Chairs Continuing Education Scholarship Committee
5.      Serves on Professional Goals Committee
6.      Serves on Program Committee
7.      Arranges locations for all general meetings
8.      Is responsible for any duties delegated by President
C.     Secretary
1.      Records minutes of all general and Board meetings
2.      Submits minutes to Nuances editor and to Office Live for publication
3.      Presents minutes of previous meeting at each meeting for approval
4.      Retains permanent printed file of all minutes and documents
5.      Arranges locations for all Board meetings

D.    Treasurer
1.      Collects all membership dues and other fees
2.      Pays all MAPTA bills upon receiving written statement including original receipt(s)
3.      Reports current financial status at each general and Board meeting
a.       Keeps complete record of all financial transactions of MAPTA
b.      Prepares annual financial report at end of fiscal year
c.       Assists auditor appointed by President in annual audit
d.      Reports audit figures
(1.)     To Board
(2.)     To general membership
(3.)     To Nuances editor to be published in August
issue
4.      Pays MAPTA insurance policy premiums

E.     Immediate Past President
1.      Supports current President
2.      Attends general, Board, and Officers of the Board meetings

Section 2: Term of Office
A.    President: Two years, for one term only
B.     Vice President: Two years, at the end of which the Vice President automatically succeeds to the office of President
C.     All other Officers: Two years, with the option of being reelected for one more term

Section 3: Election
A.    Candidates chosen by Nominating Committee
B.     Nominating Committee
1.      Formed in November
2.      Consists of three members who are not Officers
a.       One Board member appointed by President to be chair
b.      Two members nominated by Board from general membership
C.     Membership notified of candidates for office in January Nuances
D.    Election
1.      Held during February general meeting
2.   Conducted by Nominating Committee chair
3.      Nominees elected by plurality of votes cast by paper ballot during meeting and e-mail ballots submitted to the nominating chair prior to the meeting
4.      Officers installed in annual business meeting
Section 4: Vacancies
A.    Caused by any Officer unable or unwilling to carry out the responsibilities of the office
B.     Right and duty of Board
1.      Remove Officer
2.      Appoint replacement to complete remainder of term
3.      Removal and Appointment subject to two-thirds vote of approval by Board

ARTICLE IV: BOARD OF DIRECTORS

            Section 1: MAPTA Government
A.    Responsible for overall policy and direction of MAPTA
B.     Includes
1.      Five Officers of the Board
2.      Seven Directors
a. Heads of Permanent Committees to be called Directors
b. Directors chosen by President from among Subcommittee chairs within the specific Permanent Committees
      (1.) Membership Committee
                  (a.) Membership
                  (b.) Referral
                  (c.) Hospitality
      (2.) Communication Committee
                  (a.) Nuances
                  (b.) Publicity
                  (c.) Webmaster
      (3.) Continuing Education Committee
                  (a.) Programs
                  (b.) Annual Workshop
                  (c.) Performers Supporting Performers
                  (d.) Exploring Music Resources
                  (e.) Scholarship Program
      (4.) Professional Goals Committee
      (5.) Recitals Committee
                  (a.) Honors Festival
                  (b.) Young Artist Recitals
                  (c.) Adult Music Socials
      (6.) Piano PlayTogether Committee
      (7.) Special Events Committee
                  (a.) Piano Composition Festival
                  (b.) Master Classes
                  (c.) Others as needed

C. Attendance at Board meetings
1. Directors (heads of Permanent Committees) expected to attend Board meetings
2. Chairs of Subcommittees
      a. May attend Board meetings but are not required to do so
      b. May vote when they attend Board meetings

Section 2: Duties and Responsibilities
A.    Attend meetings regularly as required
B.     Prepare budget
1.      Present proposed budget for upcoming fiscal year at Board meeting following annual business meeting
2.      Update proposed budget for final approval at September Board meeting
C.     Prepare reports
1.      Provide reports to President and Secretary for each general and Board meeting
2.      Include printed reports for position notebook
3.      Make relevant information available on Office Live
D.    Account for funds
1.      Send all bills and original receipts with written statements to Treasurer promptly
2.      Send all event income to Treasurer promptly
E.     Prepare printed final archival report for annual business meeting
1.      Include timeline of tasks for event or position
2.      Report participation information
a.       Of teachers
b.      Of students
c.       Of specific details relevant to position or event
F.      Do business as representatives of the organization signing agreements, bills, reservations, etc., as follows: Madison Area Piano Teachers Associated, Inc.,
by (signature)
G.    Correspond appreciation whenever appropriate

Section 3: Terms
A.    One year term with option of being reappointed by President to same office for one more year
B.     Remain chair of same subcommittee no more than two consecutive years unless an exception is made by plurality vote of approval by Board
C.     Longer terms required by multi-year events

Section 4: Vacancies
A.    Caused by any Board member unable or unwilling to carry out the responsibilities of the position
B.     Right and duty of Board
1.      Remove Board member
2.      Appoint replacement to complete remainder of term
3.      Removal and Appointment subject to two-thirds vote of approval by Board

ARTICLE V: MEETINGS OF GOVERNING BODIES

Section 1: The Board
A.    Meets at least quarterly
B.     Meets with outgoing and incoming Board members following annual business meeting
Section 2: Officers of the Board
A.    Meet at least quarterly
B.     Meet at request of President as deemed necessary
Section 3: Transaction of Business in any meeting
A.    Votes cast by all in attendance
B.     Issues passed by plurality of votes cast except in filling Board vacancy

ARTICLE VI: AMENDMENTS TO BYLAWS

Section 1: Proposals to repeal or amend
A.    Present for approval in writing to Board
B.     Read and discuss at following general meeting
C.     Publish in next issue of Nuances
D.    Vote to approve published document at following general meeting
E.     Approve by two-thirds majority of all votes cast by members in attendance
Section 2: Date of Approval of Revised MAPTA Bylaws: