 Greetings,
September has been a busy month for all of us at CE Maintenance Solutions. We not only launched our new website, which I hope you will visit: www.cemaintenancesolutions.com but also kicked off our new program RAMP. RAMP (Remote Asset Management Program) - You gain all the benefits a CMMS has to offer without the expense of purchasing one along with its associated costs. I hope you will contact us so we can tell you more about this program and how we can help you achieve all your maintenance improvement goals.
Brian Zabrocki, Director of Maintenance Systems, is the contributor of this month's tip: How to Make Backlog Work for You below providing you with some excellent ideas. Next month's Tip of the Month:
PM Continuous Improvement Strategies Have a great month!
Michael Cowley, CPMM
President
Training Classes will be starting up soon. I hope you will check them out and plan to attend! |
| Maintenance Tip of the Month |
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How to Make Backlog Work for You
One of the things we notice in facilities and manufacturing plants that we go into, is that work backlog is often misunderstood and feared. Maintenance customers want an immediate response to all maintenance issues. In order to consistently respond at this rate with the right parts on hand there needs to be extra staff on hand waiting for calls and extra parts on the shelf to react to all possible calls. If your maintenance department was a stand-alone profit center it would have to charge a premium rate to be able to afford to keep this extra supply and manpower available. A PM plan will lower some costs and many companies go this route, but the extra costs of no backlog still exist.
Backlog is figured by:
- Total Weekly Available Man Hours to do Work Orders -
- Average Weekly PM Hours -
- Average Weekly Unplanned Labor Hours -
- Average Miscellaneous (meetings, training, etc.) = Hours Available for Scheduling
- Then divide the hours available for scheduling into the total backlog hours and that number is how many weeks of backlog you have. As a side note; all incoming work orders should get a quick estimated time associated to them immediately.
An educated business decision should be made on whether to support maintenance run this way. The cheapest and most efficient way to have your maintenance run is to have a consistent 4-6 week backlog. The parts kept on hand are only the ones that have high usage or go to the most critical equipment. As jobs come into the maintenance department they go through a prioritization, planning, parts procurement and scheduling process then the job is completed. This is roughly four times cheaper than being completely reactive to incoming jobs. Watching if the backlog is growing or shrinking gives opportunities to plan projects on overtime or bring in outside resources to catch it back up. Again though, it is planned and thought out which is always going to be cheaper than being reactive. How steady a backlog remains is also a great indicator of how well your maintenance department is staffed. A monitored backlog can be one of the greatest cost savers for your maintenance program. |
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CE Maintenance Solutions, LLC
189 Peck Drive
Buffalo Junction, Virginia 24529
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