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                                                   Creating Effective Email Signatures with Microsoft Outlook

April 2009

In This Issue
Creating an Email Signature with Microsoft Outlook
The Importance of Email Signatures
Notable Suggestions
Quick Links
 
ARM's Website
 
 
 
Creating an Email Signature With Microsoft Outlook  
These additions to your email signature are simple to do and can be completed under 'Tools' and clicking 'options.'  From there, choose the Mail Format tab and select 'Signatures' at the bottom.  Follow the instructions and submit your signature. 
 
Here at ARM we spend a great deal of time tracking down the location of email senders so we can properly answer their questions. Time that could better be spent getting those all important quotes out so sales can be made!
 

 
Greetings!

We're all in Sales, Let's make it easy for folks to contact us!
The Importance of Email Signatures 
Your email signature is more important than you might think.  People are busy; when they need or want to contact you, make sure they can find the information quickly and effortlessly. Otherwise, you risk the possibility that they will close out your email thinking they will get back to it at a future time which ends up never materializing. Or even worse, they will contact someone else who has provided their information in a more useful presentation.
 
At its best, an email signature can play a strategic role in making connections with current and potential clients.  Consider these features and steps which make for an effective email signature and make sure yours passes the test.
Notable Suggestions
 
1. What's your name?
Put your name first. Use your first and last name as people usually address you. 
 
2. Who do you work for?
Make sure you include your company name.  Don't make readers guess at who you work for.  If you want them to know you, then make it easy by providing the information in your email signature.
 
3. Where are you from?
Include an address, complete with a zip code. Even though we operate in this wonderful world of technology, sometimes there is an occasion to send something to someone via snail mail.  The easier you make it for someone to contact you, the higher the odds that they will.
 
4. Where on the web?
If you have a website address, make sure to include it. While it's nice to list it cleanly as www.mycompanyname.com, not all web browsers will be able to click on that link and be directed to your website. To mitigate that problem, try listing your company as http://www.mycompanyname.com.
 
5. Call any time.
Make sure that you include all the telephone numbers at which you can be contacted. Write them out completely as they should be dialed.
Take two minutes now to set up a proper email signature! Here's mine:
 
Best regards,
 
Marvin E. McDougal, President
Automotive Risk Management & Insurance Services, Inc.
1919 Grand Canal Blvd. Suite C-7
Stockton, California 95207
 
Phone: (800) 224-6363  Fax: (888) 663-6713
Skype: marvin.e.mcdougal
 
email: mcdougal@armonline.com
 
Visit us on the Web at http://www.armonline.com

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