SOLUTIONS



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A Newsletter From
   Premier Maintenance


  
           
              July, 2008                                                                          
Volume 7


In This Issue
Company profile: Titan Energy
PMI uses technology to boost efficiency
The rising cost of litigation
PMI adds new Human Resources director

By Susan Minichiello

In step with PMI's growth, the company has created a new position - human resources (HR) director - and has hired Burnette Wiseman-Grace to fill the role.
 office buildings






Having recently moved to Connecticut from Mass.
Wiseman-Grace comes to PMI with more than 10 years of HR and employee relations experience. Her entire work history has involved HR, including recruitment and staff development. Along with a broad familiarity with HR issues, Wiseman-Grace brings exceptional organizational and communication skills to the company. PMI President Michael Diamond says, "Burnette will strengthen the PMI team and help us going forward."

Since this is a completely new position, Wiseman-Grace will be fully developing an HR department for PMI. As HR director, she will be involved in assembling HR policies, protocols, and procedures; creating programs for safety and hiring; and designing training programs - both new employee training and recurring training for ongoing employees and management. The new procedures and programs will touch upon such issues as: applicant interviews and testing, hazard communications, building inspections, benefits information and compliance with state and federal regulations.

Wiseman-Grace greatly enjoys facilitating team motivation and morale through effective communication and is looking forward to working toward achieving this for PMI. "My goal is to make this a highly-functional and efficient HR department. HR determines company morale, and morale impacts employee satisfaction and productivity. I hope to develop a department that ensures employees are happy and company needs are met."

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  U.S. Green Building Council

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Employee spotlight
CATALINA GUTIERREZ

catalina guiterrez

By Susan Minichiello

Catalina Gutierrez is a cleaning industry veteran with 13 years of experience. She came to the US from Colombia 16 years ago and entered the industry after finishing high school.

Catalina joined PMI eight years ago as a day matron and was promoted to the position of building supervisor after just one year. Six years ago, she was promoted again to area supervisor and now covers buildings in Southport, Fairfield, Bridgeport, Trumbull, Stratford, Monroe and parts of Milford and Orange. Prior to coming to PMI, Catalina worked as a cleaner for A.G. Edwards (now Wachovia Securities) in Southport for five years.
"Catalina has been a huge asset to PMI. She has developed an excellent working relationship with numerous customers to the point where they specifically request Catalina to take care of vacation coverage for our full-time day employees," says PMI Operations Manager Wayne Cullen. "She consistently demonstrates responsible work habits and professional results."
Catalina says that the best thing about working for PMI is her relationship with Wayne, her boss. "He is so good to me and makes me so comfortable in my job," she says. "I try to help him however I can, and he helps me a lot, too."
Catalina says she truly enjoys her job, especially working in different places and interacting with the various PMI clients. "I like working with the customers and doing what I can to make them happy." It is also very important to Catalina that the employees she supervises are content in their jobs. When most of her buildings are quiet and the work is done, she checks in with other crews to see if any help is needed at other locations. If there is a problem at a particular building or the crew could use a bit of extra help, Catalina gladly chips in, and her staff greatly appreciates this.
Catalina also likes using PMI's Green Cleaning solutions. She feels the products clean well, and it makes her feel good to be using products that benefit the environment. She remembers using non-green products, and the harsh chemical smells sometimes gave her headaches. Now those headaches are gone, and she has been able to demonstrate to the cleaners she supervises that the green products are better for them personally, for the clients and for the planet.
Catalina lives in Ansonia with her husband John and their 11-year-old and five-year-old daughters.

Greetings!

Happy Summer!

I had the opportunity to attend the CEO Summit and the BSCAI Annual Conference, April 25-28 in Tampa, FL. It was a very interesting and worthwhile event. Author Bill George was the keynote speaker for the CEO Summit. His seminar spoke to the core values a 'Leader" uses as a foundation and how these values can permeate an organization. It was a very moving presentation that created personal and business reflection. 

The BSCAI conference exhibited new and innovative ideas for the industry. The main thrust of knowledge was geared toward higher productivity, green concepts, and management techniques. Of course it was good to see so many colleges and old friends.
I hope you enjoy our July newsletter!

Michael Diamond
President, Premier Maintenance

new michael pic    

PMI joins forces with Titan Energy to help clients reduce energy costs and use
By Susan Minichiello

Titan Energy is one of the larger energy resellers in Connecticut providing natural gas, electricity and oil to commercial and industrial markets in the New England, New York and Mid Atlantic regions. Their mission is to create outstanding customer value by providing best practice energy management strategies.
 
Titan has more energy supply sources than any other company in Connecticut. They focus on real estate management companies, but also work with municipalities, banks, retail and restaurant franchises and others.
 
With a proven track record of delivering customer value in a complex and ever-changing energy industry, Titan custom tailors programs for each individual customer to identify how that customer can use energy more efficiently and which wholesaler best matches that customer's needs in terms of pricing and length of contracts.
 
According to Titan Energy Vice President Michael Horton, when a customer contacts Titan to explore energy options, Titan first conducts a complete analysis of the customer's energy needs and then offers multiple program choices to meet those needs and keep the customer's energy costs below the going utility rates. In the current market, it is not practical for a customer to lock in to a fixed rate for purchasing energy, so Titan works to get the customer the best rate now with an ultimate goal - when the market adjusts - of getting the customer to a fixed rate for a longer term. 
 
"In the current energy situation, with pricing spikes happening all the time, it is impossible for customers to know what their energy costs will be," says Horton. "Our strategy is to always protect the customer and get them to a place where they know what they're going to pay for energy and can budget for it".
 
Titan Energy offers services and programs that separate them from other resellers. Beyond their customized programs, their in-house experts can provide energy savings analysis on a per-property basis. They also offer audits of utility billing going back over three or four years to help customers identify errors and waste along with means for improvement.
 
In addition, Titan has come onboard with green energy solutions. The company has a panel of green energy experts has helped municipalities and other customers achieve green energy goals by working with numerous sources to provide certified green energy: wind, solar and hydro, as well as landfill (trash-to-energy) power.
 
"There has been a paradigm shift in the perception of green and renewable energy," says Titan Energy President John Kearney. "Prior to this year, the interest in green energy products came largely from 'boutique' customers whose brand identities are strongly tied to environmentalism. Today, we are seeing far more mainstream customers becoming interested simply because it's the right thing to do."
 
PMI will certainly benefit from the partnership with Titan Energy as Titan helps to position PMI to manage risks, reduce its carbon footprint and insulate the company long term from spikes in energy costs. Potential customers who would like to learn more about Titan Energy are invited to contact Michael Horton at mhorton60@hotmail.com or 203-464-3163.

It's Easy Being Green

                office buildings             

                         Photo courtesy: pdphoto.org

Each year Americans throw away 25,000,000,000 Styrofoam cups, enough every year to circle the earth 436 times.

Learn more at:                            
Green Planet Artists
PMI uses  technology to boost efficiency

By Susan Minichiello

PMI is keeping pace with the modern business world by exploring and adopting new technologies that will improve services and streamline processes. The technologies include GPS, wireless handheld devices and online supply ordering software.
 
The Mobile Control product offered by SageQuest is currently being tested in some PMI vans. The product combines GPS tracking with an online service that helps managers understand and direct their mobile workforce activity. Mobile Control can track vehicle locations, speed, idling times, mileage and more. Real-time alerts are generated when, for example, a van travels at more than 70 mph or idles longer than 15 minutes. In the case of a vehicle breakdown or accident, Mobile Control can locate other nearby PMI vehicles. "This cutting edge technology will help our vehicles be safer and more fuel efficient," says PMI President Michael Diamond, "while giving us knowledge and management abilities to track response time."
 
All PMI supervisors and managers are now equipped with BlackBerry wireless handheld devices. These devices support mobile phone, email, Web browsing and other services. PMI has implemented use of the BlackBerry to improve efficiency and keep the lines of communication open from cleaners (through their managers) all the way up to district supervisors. The devices allow staff to track and tackle problems more quickly and effectively. Site managers often work at night while their supervisors work during the day. If site managers encounter a problem on site during the night, they can immediately email their supervisors to alert them to the situation and the supervisors can follow up first thing in the morning. PMI expects that use of the BlackBerry devices will facilitate resolution of issues in a timelier manner and enhance communication on the whole.
 
PMI is now looking into utilizing Connexion, an online supply ordering software. Presently, PMI's supply ordering system is relatively cumbersome-requiring manual data entry of order information that is later coordinated with the company's financial software. Connexion will streamline the process, allowing managers to order and track supplies online via computer or BlackBerry and providing downloads for easy financial coordination. Client-specific reports will provide order information and advanced budgetary information. For example, PMI can choose from various options for handling orders that are over budget. These can be flagged and automatically generate emails to supervisors with options to allow or deny order placement. In addition, when a PMI manager places an order via Connexion, he can access the client order history instead of manually searching for product information. PMI is currently setting up Connexion with six clients and one supply vendor. This month, PMI is beginning a beta test ordering via Connexion. PMI Vice President of Finance Al DeFilippo says, "Our hope is that implementing and using Connexion will promote efficiency, shorten ordering timelines and help managers stay within budget limits."

The Rising Cost of Litigation
How you can avoid costly lawsuits

By Glenn A. Duhl, Esq.

Employers are seeing rising costs in defending against employee initiated lawsuits.  The potential exposure for an employer defending against a lawsuit is not just the amount that the employee is seeking and the employer's own legal fees expended in defending the case.  The exposure can be well in excess of these costs when you factor into the equation the employee's attorney's fees. 

Recent decisions have shown that in some instances the award of attorney's fees can be in the millions of dollars. 
There is no set formula on how to avoid a lawsuit as many of the lawsuits brought have a limited factual basis.  There are precautions however, that employer's can employ to lessen their potential exposure.  If the lawsuit is justifiable, the easy method of avoiding litigation costs is not to engage in the illegal conduct. 

However, this may be out of the employer's hands as the conduct of employees can in some instances be imputed to the employer.  On the other hand, if the lawsuit is baseless, having established employment policies in place can lessen the potential exposure.

For instance, having a clearly defined sexual harassment policy which explains the proper procedures on reporting harassment can potentially insulate your company from liability if a claim is brought.  Further, if a claim is brought, taking prompt and remedial action may also insulate your company from potential liability. 

Another policy that can limit your potential exposure is the documentation of an employee's work performance.  If you terminate an employee for poor performance, you must have the documentation to support your position.  Just stating that an employee performed poorly without documenting it in writing will not leave the paper trail that may later defeat a wrongful termination claim.
These are a few simple policies that every employer should institute that can prove to be very cost effective in the long run.  As the costs of litigation increase, employers who have taken these and other basic steps can reduce their risk of potential exposure.

Glenn A. Duhl is a management employment and litigation lawyer at Siegel, O'Connor, O'Donnell & Beck, P.C.. You can reach him at 860- 280-1215 or by email at: gduhl@siegeloconnor.com.  He represents management in preventive employment law and litigation of all employment matters.  Please visit: www.siegeloconnor.com

The information contained in this article is general in nature and offered for informational purposes only. It is not offered and should not be construed as legal advice.

Thank you for taking the time to read Solutions. We'd like to know what you think. If you have suggestions for future newsletters or comments about this issue, you can contact me directly.

Best Regards,
Matt Ellis
Publisher
matt@ellisstrategies.com
978-887-6561