SOLUTIONS



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A Newsletter From
   Premier Maintenance


  
           
          December, 2007                                                                          
Volume 3


In This Issue
Employee Spotlight
PMI Bringing Solar Power to Clients
A Legal Guide for 2008

KEEPING A HEALTHY WORKPLACE

By Susan Minichiello

The cold and flu season is at hand, and PMI is working to help keep clients and its own employees healthy and safe.

Most cold and flu viruses are transmitted via contaminated surfaces people touch and then touch their eyes, noses and mouths. According to Dr. Charles Gerba, AKA "Dr. Germ," of the University of Arizona, active office workers touch up to 30 surfaces per minute including computer keyboards, telephones, copy machines and more. Cold and flu viruses can also be spread from person to person when an ill person coughs or sneezes in close proximity to others.


  washing hands

PMI Director of Operations Frank Cepero says, "Proper hand washing is perhaps the most important factor in preventing transmission, whether washing with water and an appropriate antimicrobial or an alcohol-based sanitizer."

Building owners, managers and employers can help to prevent the spread of cold and flu viruses in the workplace by:

-Providing tissues, no-touch trash cans, hand soap and hand sanitizers, disinfectants and disposable towels for employees to regularly clean their work surfaces

-Encouraging employees to get flu vaccines

-Reducing face-to-face contact with sick people through increased use of email, teleconferencing and videoconferencing

-Discouraging employees from using coworkers' offices, phones, computers or other  equipment

-Encouraging sick employees to stay home

Other important tips include:

Covering your coughs and sneezes, but not with your hands. Medical experts now say people should sneeze or cough into the elbow or upper sleeve.

Avoid touching buttons on copy machines elevators and phones. It's best to press wth a knuckle, elbow or pen.

Alcohol-based hand sanitizers can be a great defense against spreading germs. These sanitizers allow you to clean your hands at any time and can be gentler on your skin than repeated hand washing.

Using disinfecting wipes to clean desk and other work surfaces can also be helpful. But, be sure they are either "disinfecting" or "sanitizing" wipes.  Products which are only "antibacterial" have no effect on the viruses that cause colds and flu.

DID YOU KNOW?

The energy saved from recycling one glass bottle will operate a 100-watt light bulb for four hours.              source: EPA
EMPLOYEE SPOTLIGHT: EDWIN CRUZ
Cruz

Edwin Cruz has been working full time as a maintenance cleaner in the Enterprise Apartments in Waterbury since July of 2006. Edwin came to the US from Puerto Rico in 2005. This is his first job in the cleaning industry.

Edwin is well respected for his dedication to the job; he has excellent attendance and is a loyal, hard worker. His supervisor, Pedro Pabon, says, "Edwin is a very responsible and dependable employee. Everybody here loves him. He does everything we ask of him with no problem and always works at 100 percent. We are proud to have him on board, and I'm happy he is receiving this award."

In Edwin's first week on the job, he was hit on the temple with a dumpster lid and required 25 stitches, but he was back to work the very next day. More recently, on November 19th, when opening the trash rooms at the Enterprise Apartments, Edwin discovered a fire in one of the rooms. He immediately called Pedro and rushed, with other members of the crew, to extinguish the fire. Edwin inhaled a lot of smoke and was sent to the emergency room. He was released within a few hours and, again, was right back to work the next day.

"We are very fortunate to have Mr. Cruz on our site," says Michael Dagostino, Property Manager at the Enterprise/Schoolhouse Apartments. "Not only is he polite, courteous and a very hard worker, but Mr. Cruz's quick thinking and bravery saved our property a great deal of damage. As customers, we could not be more satisfied."

Edwin says he likes working for PMI because he gets along with everyone, the company treats him well, and he enjoys his work. He feels that the Green Cleaning solutions PMI uses are important because they not only provide a clean environment, but also make the apartments a safer place in which to live.

Edwin resides in Waterbury with his girlfriend.

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 Greetings!

As we prepare to embrace the New Year with all the immediate fervor of resolutions and good intentions, we should also be cognizant of our environment and how we as team members of PMI can improve our community and the planet through energy conservation, good practices and sharing ideas with others.

Happy Holidays and let us pledge to adopt a "GREEN" action plan for 2008.

Season Greetings!

Michael Diamond
President, Premier Maintenance

    office buildings

From the PMI family to yours, have a safe and healthy Holiday Season.
PMI Bringing Solar
Power to Clients 
By Susan Minichiello         sun pic   

PMI
is engaged in an exciting new program with American Solar Alternative Power (ASAP), a division of American Carrera Tech, LLC (ACT), to educate clients about energy conservation and savings through solar power.

ACT is an energy conservation firm located in Stamford, CT that is dedicated to helping clients reduce energy consumption and expense.

"Premier has a long-standing relationship of successfully providing energy conservation services with ACT/ASAP," says PMI President Michael Diamond. "Their commitment to a quality-driven solution mirrors Premier's." In the past, PMI and ACT have worked together to bring energy management programs to PMI clients, and now they are focusing on solar power.

Energy costs through traditional utilities have skyrocketed over the past two years, and especially this year. According to Elliot Isban, CEO, Founder and Owner of ACT, never before has there been a stronger political will to reduce dependence on foreign oil, and this has led to substantial federal and state incentives for companies investing in clean and renewable energies. State inducement programs are particularly aggressive in Connecticut through the Connecticut Clean Energy Fund, which recognizes ACT/ASAP, as a provider for commercial installations. 

PMI and ACT are showing PMI clients the concept of reducing operating expenses by reducing energy costs, as well as investing in a renewable energy system that has lasting environmental benefits. Through this project, ACT and ASAP offer PMI clients consulting, advanced equipment and/or turn-key solar solutions - from inception and planning through financing, implementation and verification.

"Many PMI clients have already taken smart energy conservation measures such as switching to energy-efficient lighting," says Isban, "This is the other side of the equation - actually reducing the cost of energy the client buys in the first place."

ASAP can offer clients "no-capital solutions" through which clients can achieve solar power systems installation with minimal or no capital investment. In addition, through "net metering," solar power clients that produce more energy than they use can essentially sell back energy to the utility at the same rate the utility charges customers. Government programs, including cash rebates and tax credits, can significantly alleviate associated costs. With the available incentives, the effective cost of system installation can be 10-15% of the gross install cost.

"The state and federal government have made a tremendous financial commitment to jumpstart renewable energies in the Northeast and especially in New England," says Isban, "As the program catches on, you can count on the incentives diminishing. There will never be as much incentive as there is currently, so the smart move is to explore this now.

"Premier has embraced the green movement," says Diamond. "We are consistently looking for alternatives to fit with our corporate philosophy and benefit our clients and the environment."
It's Easy Being Green

On a bright, sunny day, the sun shines approximately 1,000 watts of energy per square meter of the planet's surface, and if we could collect all of that energy we could easily power our homes and offices for free.

source:
How Stuff Works
A Legal 10-Step plan for 2008
By Glenn A. Duhl, Esq.

With the new year comes a new opportunity to review your business practices. What follows is a sampling of '"hot" topics of which every employer should be aware.

1. Audit Preparedness

Every employer needs to be ready in the event that it is audited by the state or federal Department of Labor.  Audit preparedness is a good way to make sure that your business is running smoothly by having all records up to date. One basic tip is to ensure that every employee has a document stating his or her correct title, pay rate and exempt/nonexempt status.

2. Compliance with Correct Payment Policies

Every employer must make sure that it is complying with state and federal laws concerning payment policies.  For example, if an employee works a 7½ hour day, you must make sure they receive a one-half hour break (which need not be paid). Also, if you are going to give your employees an unpaid break, you must make sure the break lasts at least 20 minutes. Further, make sure that production incentives and bonuses are properly calculated including overtime if applicable.

3. Properly Categorize Your Employees

There have been recent changes in the definitions about whether an employee is exempt or nonexempt from overtime. You need to know these. The state standards are more restrictive than the federal standards.Just because a federal exemption may exist, your state may not recognize it.

4. Sexual Harassment Training

Every employer must have a sexual harassment policy in place. This policy must be given to every employee and every employee must sign a written acknowledgment of the receipt of such policy. The policy must explain the proper procedures on reporting harassment. Every supervisor should receive harassment training within the first six months of employment and then every two years thereafter.

5. Employee Handbooks

Every employee handbook should detail the employer's expectations. 

6. Holidays/Vacations

Every employer should inform its employees in advance of company holidays for the upcoming year. This will remove any surprise. Also, employers should make sure that employees provide them with timely requests for vacations. This will help employers plan and staff accordingly.

7. At-Will Employee Disclaimers

Every employer should have "At Will" employee disclaimers that are signed.

8. Avoid Growing Pains

If your company is larger than 50 employees or is close to approaching it, you must ensure that you are aware of both the federal and state Family and Medical Leave Act requirements.

9.Workplace Privacy Policy

Every employer should have a policy stating that its computers and other technology are to be used for business purposes only and that employees should have no expectation of privacy while using company equipment. Employees must be made aware that employers have the right to view, among other things, e-mails on the company's computers, and may track company vehicles by GPS.

10. Protect Employer Intellectual Property

Review and update your nondisclosure and post termination restrictive covenants that you have in place.  Intellectual property is a valuable commodity.

Glenn A. Duhl is a management employment and litigation lawyer at Siegel, O'Connor, O'Donnell & Beck, P.C.. You can reach him at 860- 280-1215 or by email at: gduhl@siegeloconnor.com.  He represents management in preventive employment law and litigation of all employment matters.  Please visit: www.siegeloconnor.com

The information contained in this article is general in nature and offered for informational purposes only. It is not offered and should not be construed as legal advice.

Thank you for taking the time to read Solutions. We'd like to know what you think. If you have suggestions for future newsletters or comments about this issue, you can contact me directly.

Best Regards,
Matt Ellis
Publisher
matt@ellisstrategies.com
877-278-6560