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New System Check and Prompt for Existing AR Invoice Number
During the billing process, an operator can create new invoices or adjust invoices that are already on file. If they enter an Accounts Receivable Invoice number that already exists for the customer entered, the program assumes that the operator wishes to adjust that invoice. Most often, when creating new invoices, they will use the feature in the AR Invoice Entry program to automatically assign the next invoice number. This makes it very rare that the user would accidentally create an adjustment to an existing invoice. However, for those distributors who have extremely high billing volume, or for those who manually assign invoice numbers, it can happen.
The program has been modified to prevent this occurrence. It now checks both the Accounts Receivable Open Invoice and Invoice History files to determine if the invoice number that was entered exists for the customer. If so, a message will be displayed notifying the operator. They will then be given the option whether or not to continue. If they click "No," the new entry will be automatically deleted. If they elect to continue, the program will proceed with the adjustment.
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