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Better English 101
Timely Communications Tips
February 17, 2008 Issue 27
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In This Issue
-- HELLO, I'M SO-AND-SO

I promised to spend the last weeks of 2008 sending you messages about errors and bad habits that have bothered me the most.

You may have seen these complaints before. But writers don't seem to be reading my newsletters.

Please help by passing them on.


HELLO, I'M SO-AND-SO
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Have you noticed this annoying practice?

"Hello, My name is CH and I am the Human Resources Assistant at X Books in City and State. Ms. Y listed you as a reference and suggested I email you for the information I need."

Her signature at the end of the email already lists her name, title, organization, and contact details. In fact, most emails from businesses have the contact information at the end.

"This office is legal counsel to X with regard to the above captioned matter. Please accept this letter as continuation to the ongoing negotiations for the subject proposed publishing agreement."

Well, the letterhead already shows that the writer is an attorney. And the language shows how stuffy he is.

Finally, "Hi, My name is ML and I am a Freelance Desktop Publisher."

Well, believe it or not, ML's name is already in his signature.

Write your emails as business letters. Leave your name for the end. Use a salutation, "Sincerely," followed by your signature, your name.

Sincerely,
Barry Beckham


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