SharePoint 2010 Countdown to May 12 |
Microsoft announced that SharePoint 2010 is in the release to manufacturing (RTM) stage and will be ready for business release on May 12. Are you ready for this latest release of SharePoint?
Let MetaVis help you make the most of these new metadata features in 2010. The Architect Suite includes software for managing every step of implementing SharePoint 2010 from creating and visualizing your site to easily migrating and tagging content. With the Architect Suite, you can design efficient reusable taxonomy structures in SharePoint, easily move content between SharePoint sites and file servers, manage metadata and classify content.
If you are already using SharePoint 2010 beta let MetaVis help you move your content from beta to RTM. Citizen Schools is using MetaVis to do just that - see the below article.
Download the new SharePoint 2010 Team Poster to help get you started on your 2010 strategy or contact MetaVis about how Architect Suite can help you upgrade or migrate to 2010.
-The MetaVis Team |
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Citizen Schools Reorganizes As They Upgrade
User Case Study |
Citizen Schools, an educational non-profit, has selected the MetaVis Architect Suite to help with its move to SharePoint 2010. Citizen Schools is using MetaVis to help them not only migrate content but also reorganize it for improved site documentation, search and navigation. Like many organizations, Citizen Schools, an educational non-profit, had implemented Microsoft SharePoint 2007 to help its staff and teaching fellows share, collaboratively develop and store documents. Over time, their SharePoint site grew out of control making it nearly impossible for Citizen Schools' users to search for content. This made the usability of their SharePoint sites low. The release of SharePoint 2010 gave Citizen Schools an opportunity to evaluate their use of SharePoint and if upgrading would improve collaboration. In order to upgrade, Citizen School new they had to reorganize their SharePoint environment and content using best practices. By reorganizing during the migration, Citizen Schools can design SharePoint 2010 to include taxonomies and metadata and make content easily searchable and usable. "We knew that just upgrading to SharePoint 2010 would not address the problems we faced with our existing SharePoint site - of low usability and ineffective search," said David Crusoe from Citizen Schools. "With the MetaVis Architect Suite we can not only migrate our content to 2010 but we can redesign the sites to include taxonomy and metadata management. We can also reorganize the content by assigning the proper tags. This will make our new SharePoint site more user friendly and searchable." Citizen Schools selected the MetaVis Architect Suite - including Architect, Classifier, Migrator and Site Creator - because it provides easy-to-use tools for designing, deploying and managing SharePoint 2010. With the MetaVis Suite, Citizen Schools can visualize, organize, document, migrate and classify content in SharePoint. As part of their upgrade strategy to SharePoint 2010, Citizen Schools has designed a new taxonomy and site structure using the beta version of SharePoint 2010. They are now in the process of migrating and reclassifying from SharePoint 2007 to SharePoint 2010 beta using MetaVis Migrator and Classifier. The non-profit will than migrate to the final version of SharePoint 2010 this summer. Check out the press release on Citizen Schools' upgrade to 2010 |
| MetaVis Live Side-by-Side Site Compare
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This month MetaVis Architect Suite for SharePoint added an experimental live side-by-side site compare function. Live compare allows user to select two SharePoint sites and compares the sites objects side-by-side in a single scrollable expandable tree view. The Compare View allows drilling down to sites, sub-sites, lists, content types, fields and object properties to see the difference between sites in a simple intuitive interface.
The Live Compare functionality will allow users to:
- Compare and synchronize site collections
- Synchronize development, QA and production environments
- Check the completeness of data migration
- Quickly find a modified object property like "Major Versioning" enabled for some lists
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| Visualize, Design and Control SharePoint Taxonomy: Part 2 |
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Last month we began a four part series entitled "Visualize, Design and Control SharePoint Taxonomy." In this second installment we will look at visualizing SharePoint taxonomies with MetaVis Architect.
MetaVis Architect for SharePoint uses an intuitive, graphical interface that allows users to create taxonomy structures in record time. With Architect users can discover taxonomies of existing SharePoint site collections, present them on two-dimensional diagrams and use tools to enhance its presentation.
SharePoint features such as Navigation tree, Site Map and Site Diagrams with various options to display and hide objects offer many different views on the site collections, sites, lists, content types, fields and column groups. As a result, the number of such objects in the site collection could reach hundreds or even thousands. When this happens it becomes essential to review the state of your SharePoint environment.
Below is a list of several business cases hard to achieve without using a tool like Metavis with offers a rich graphical metaphor with visual connections and drag and drop capabilities
Discovery.Learn about the taxonomy objects of the existing SharePoint site collections. Often, the quick look at MetaVis diagrams bring surprises like the whole branch of sites that no one remembers or too many fields in some lists that could be used by the search engines.
Analysis.Look at the similar patterns of sites use in your organization. Maybe some fields should be moved to corporate site level so that all documents will have them? Maybe some lists or content types should be moved to standard site template because users create them anyway in a sporadic fashion in each library they use? Or maybe some values for drop-down fields should be maintained in the centralized way through the use of lookup or managed metadata columns?
Documentation.Document existing site collection trees and site metadata design. Attach yellow notes with the explanations why certain field or content type is used in certain circumstances. Record topics to investigate right on the diagram with the metadata design. Share this documentation with the interested parties. Hang posters with the graphical design on the wall. Embed elements of the SharePoint design in the project documentation.
Presentation.Embed graphical elements of the SharePoint data model design like lists, fields, content types or site hierarchies into presentations, meeting materials, project documentation. MetaVis diagrams automatically produce images of the architectural objects that people used to draw on office white boards for years.
Team Collaboration.Use graphical diagrams of the SharePoint taxonomies to collaborate in the development teams around data model for new SharePoint applications. Client / Server developers use entity relationship diagrams of database design for specifications of their data models. MetaVis brings this capability to content management world.
Stay tuned for our next article in the series focusing on design. |
| Events: SharePoint Saturdays |
Come check out MetaVis at an upcoming SharePoint Saturday event. MetaVis is speaking and exhibiting at events in Houston Philly and DC. Mark Klinchin, CTO will be discussing 2010 migration strategies in his session titled "2007 to 2010 SharePoint Migration - Don't Upgrade Your SharePoint Mess!" Sign up soon for these FREE events before they sell out May 1 - SharePoint Saturday Houston May 8 - SharePoint Saturday Philly |
MetaVis Technologies is a provider of software that extends the value of Microsoft SharePoint by enhancing search, findability and e-discovery. MetaVis products allow information architects and administrators to develop and maintain reusable taxonomies and better organize SharePoint content.
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New:
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Team Site Poster
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