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Greetings!
Welcome to our CAPSS winter newsletter. Winter is a great time to slow down and refresh on rules and regulations. We are focusing this newsletter on As-Is, Tow-Aways, and Safety Items. These are terms that dealers use frequently, but if you aren't sure of definitions, they can be a trap that can hurt the cash flow of your business.
CAPSS is listening to you! We are now offering dealer forms and supplies. We provide DR forms, balloons, banners, flags, key tags, temporary permit holders and more. Call us with your needs.
We are also bringing you some information on legislative and form changes - so don't forget to check out those sections of the newsletter. And once again, the Red Flags compliance date has been pushed back. Compliance with Red Flags is now mandatory as of June 1, 2010.
Continuing education classes are available to help you with regulatory and compliance issues. These classes are offered on a regular basis in both Lakewood and Montrose, and we will take them on the road (minimum number of students may be required).
We offer the following classes:
- Basic paperwork to complete a sale (Getting the Car Deal Rolling)
- Title classes (Intermediate & Refresher Title Document Training)
- State and Federal laws and regulations - including preparation for a compliance audit by the Auto Industry Division (The Well-Informed Dealer-Do You Think You Know It All?)
- Red Flags/OFAC training (OFAC/Safeguards/Red Flags)
- Pre-Licensing Certification - This class is a new Colorado requirement for used motor vehicle or used power sport dealers and wholesalers, and must be completed before the state will accept an application packet
Our upcoming classes are listed later in these newsletter - or you can always visit our Web site for the latest information www.capss.biz . Call Connie at 970-209-7499 or Mary at 303-478-2538 if you have questions.
Thank you for allowing us to serve you.
Sincerely, Mary Marvin & Connie Hatch CAPSS LLC
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FTC Buyers Guide "AS-IS" |
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The Federal Trade Commissions "Used Car Rule" requires dealers who sell more than five (5) used vehicles in a 12-month period to comply with this rule. It states a dealer must post a Buyers Guide before the vehicle is offered for sale. A vehicle is offered for sale when you display it for sale, or let a customer inspect it for the purpose of buying, even if the car is not fully prepared for delivery. This requirement also applies to used vehicles for sale on your lot through consignment, power of attorney, or other agreement. You must also post a Buyers Guide if you are selling a vehicle at a "public" auction.
The Rule covers used vehicles including light-duty vans, light-duty trucks, demonstrators, and program cars that meet the following specifications:
- a gross vehicle weight rating of less than 8,500 pounds;
- a curb weight of less than 6,000 pounds; and
- a frontal area of less than 46 square feet
Exceptions to this Rule are:
- motorcycles;
- any vehicle sold for scrap or parts if the dealer submits title documents to the appropriate state authority and obtains a salvage certification; and
- agricultural equipment
The Buyers Guide must be posted prominently and conspicuously on or in a vehicle. This means it must be in plain view and both sides must be visible. A Guide in a glove compartment, trunk, or under the seat is NOT conspicuous because it is not in plain sight. You may remove the Guide for a test drive, but you must replace it as soon as the test drive is over.
If you conduct a sale in Spanish, you must provide a Spanish Buyers Guide. But if the Spanish-speaking customer brings their own interpreter, you are still conducting the sale in English and this provision would not apply.
Fill out the Buyers Guide completely, including vehicle information, dealer information and warranty information. Although it is not required to have your customer sign and date this document, we strongly recommend it. As former investigators for the state, we occasionally found that customers would dispose of their copy and claim they never received one. A signed and dated copy in your files will protect you!
The Buyers Guides must be the same wording, type style, type sizes and format specified in the Rule. The Guides must be printed in 100% black ink on white paper, cut to at least 11" x 7 1/4". These requirements cannot be modified in any way. For more information, see the FTC web site FTC Buyers Guide Rules.
CAPSS does provide FTC Buyer's Guides with the signature and date line on the reverse side. If you need to order any of these forms, give us a call, or go to our web site at CAPSS Shopping Mall. |
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Tow-Away Vehicles |
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Tow-Away is not the same as As-Is!
The term "As-Is" should not be confused with the term "Tow-Away". Tow-away means:
- A motor vehicle that cannot pass state safety standards
- A motor vehicle that is inoperable due to major mechanical defects
Temporary permits may not be issued to a tow-away vehicle, and that vehicle cannot be driven off the dealership's lot. The dealer must indicate on the Buyer's Order the extent of the vehicle's safety problems in order to bring them to the attention of the certified law enforcement VIN Inspector to obtain road worthiness.
Don't forget to display a FTC Buyer's Guide in all tow-away vehicles. For more information on state safety standards - keep reading!
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Safety Standards |
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Colorado State Statute states it is unlawful for any person to drive or move, or for the owner to cause or knowingly permit to be driven or moved on any highway, any vehicle which is in such unsafe condition as to endanger any person. And any vehicle that is not at all times equiped with such lamps and other equipment in proper condition and adjustment. The statute specifically requires the following equipment meet safety standards pursuant to 42-4-202 through 42-4-239 C.R.S.:
- Lights, lamps and reflectors
- Signal lights
- Head lights
- Brakes
- Tires
- Suspension system
- Horn
- Muffler
- Windows
- Mirrors
- Safety items - air bags, seat belts
A motor vehicle dealer's license may be revoked or suspended for selling to a retail customer a motor vehicle which is not equipped or in proper condition and adjustment as required by the statutes mentioned above. |
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Upcoming Training Seminars |
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Getting the Car Deal Rolling: This seminar concentrates on how to complete the basic car deal paperwork involved in a sales transaction. It includes an introduction to the required sales documents for motor vehicles and power sport sales, and to title transfer documents. This seminar is uniquely formatted for the novice dealer/and or title clerk.
- February 19, 2010 9:00am - 1:00pm Montrose
- March 17, 2010 9:00am - 1:00pm Lakewood
- April 16, 2010 9:00am - 1:00pm Montrose
Intermediate & Refresher Title Document Training: This seminar includes basic title documents for incoming and outgoing title transfer, various title forms, applications for title, how and why to do a VIN inspection, title assignments, odometer disclosures, secure and verifiable identification and more.
- March 4, 2010 9:00am - 1:00pm Lakewood
- March 18, 2010 9:00am - 1:00pm Montrose
- May 28, 2010 9:00am - 1:00pm Montrose
The Well-Informed Dealer - Do You Think You Know It All? Are you complying with the Federal Truth-in-Mileage Act? Do you know what damage disclosure is required to be furnished to your customer? If you did not know the vehicle you sold was previously salvaged, do you have to buy the vehicle back? What charges can be added to an advertised price? This seminar covers numerous items required for compliance of industry's rules and regulations. Dealers taking this class will be prepared for a compliance inspection by the Auto Industry Division.
- February 16, 2010 9:00am - 1:00pm Lakewood
- March 5, 2010 9:00am - 1:00pm Montrose
- May 14, 2010 9:00am - 1:00pm Montrose
OFAC/Safeguard Training/Redflags: This seminar explains what Red Flags is all about, who must comply, how to comply, and the sanctions for non-compliance. It includes a template to help you compose your Red Flags policy. The seminar also covers OFAC, and the Gramm-Leach-Bliley Act, including Privacy Notices and Safeguard Training.
- February 19, 2010 2:00pm - 4:00pm Montrose
- March 17, 2010 2:00pm - 4:00pm Lakewood
- April 16, 2010 2:00pm - 4:00pm Montrose
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Legislative Update Reminders |
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Emissions - Registering to Extend Credit - Upcoming Federal Rules for Extending Credit
EMISSIONS
Effective January 1, 2010, the basic emissions program area shall consist of the County of El Paso. The enhanced emissions program area shall consist of the counties of Adams, Arapahoe, Boulder, Douglas, Jefferson, Larimer and Weld, and the cities and counties of Broomfield and Denver. A portion of Adams, Arapahoe, El Paso, Larimer and Weld are excluded from their respective areas and are outlined in Colorado State Statute 42-4-304.
NOTIFICATION TO EXTEND CREDIT
Colorado motor vehicle dealers that extend consumer credit should be aware of the Uniform Consumer Credit Code and must register with the Colorado Attorney General's Office to extend credit. Credit sellers and retail merchants that regularly extend consumer credit as a "creditor" must annually file and pay the Uniform Consumer Credit Code notification fees.
Previously only businesses that collected consumer credit sale and lease payments for more than 30 days after the contract date must have complied with this law. Changes in the law became Effective January 1, 2010.
Following are the current compliance requirements:
The notification fee is $50 annually. You are subject to UCCC notification and fees if you are a "Creditor". A creditor is:
- A person or business that sells or leases vehicles to consumers, AND
- arranges financing from others
- provides its own financing
- if your name appears on a retail installment contract or consumer lease as the creditor or lessor, even if you immediately sell or assign the contract to a finance company or bank
If you make consumer credit sales or leases AND
- the contract includes a finance charge or interest
- the written agreement consists of 5 or more installments
Payments are due within 30 days after commencing business in this state and on or before January 31st of each year thereafter. If you are required to pay the fee and fail to do so:
- a late fee of $5.00 per calendar day will be imposed if payment is not received by March 1st, AND
- customers have no legal obligation to pay any of the finance charges due under the credit transactions
Compliance Examinations:
The UCCC Administrator may examine credit sellers, lessors and sales finance companies for compliance with UCCC requirements. Examination reports advise businesses of practices that do not comply with the UCCC and request corrective action.
NEW FEDERAL RULES FOR EXTENDING CREDIT
Next year dealerships will have to comply with another disclosure requirement before they can extend financing to car buyers. The Federal Reserve Board and the Federal Trade Commission issued their final Risk-Based Pricing Rules on December 22, 2009.
The disclosure rule applies to any lender that bases credit terms on a customer's credit score, including dealerships that arrange financing for customers.
The rule becomes effective January 1, 2011, and requires dealerships to give their finance customers a written report showing their current credit score, the name of the credit reporting agency providing the score and either a bar graph or clearly worded statement telling customers how their scores rank against those of other consumers.
The FTC will provide a form that dealerships can use to meet the disclosure requirements. Dealers must give finance customers a written report showing:
- Their credit score
- The name of the credit reporting agency
- A bar graph or statement on how they rank against other consumers
- General information about credit scores
We will keep you informed on this requirement as it gets closer to the implementation date.
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Titles & Registrations
Form Changes/Updates |
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The following revised Title forms are approved for use by the Forms Committee and the State Title Section.
DR 2174 - Secure Power of Attorney (12/22/2009) 120 days to deplete inventory
DR 2396, Lost in Transit Affidavit/Rejected Application Review/Correction Form (12/11/2009)
DR 2420 Statement for Issuance of Title (12/07/2009)
You may continue to deplete existing form inventory for a period of ninety (90) days from the date of DOR's notification, which on the above forms was January 7, 2010.
NOTE: The new DR 2174's are not available yet. But to ease this transition, CAPSS is offering the old DR 2174's at a discounted price of $20 per package. Call us at 970-209-7499 if we can provide you with these forms.
For definitions of Low-Power Scooters and further information regarding registrations, please refer to the Colorado Division of Motor Vehicles at Colorado DMV-News & Announcements
The following forms are effective July 1, 2009 and will be available on the Revenue Website.
DR 2393 - Statement of Repossession (revised 06/24/09)
Previous version accepted through 10/01/09
DR 2394 - Bond State Guide & Older Vehicle In Lieu of Bond Affidavit (revised 05/18/09) 90 day grace period for Motor vehicles
DR 2395 - Verification of Vehicle Identification Number (revised 06/30/09) Previous version accepted through 10/01/09
The following revised forms will be effective based on "Date of Impound" on and after 08/04/09 as stated on the DR 2008 and DR 2008A and will be available on the Revenue Website
DR 2773 - Abandonment of Motor Vehicles Private Tow Requirements (revised 06/29/09)
DR 2774 - Law Enforcement Public Tow Requirements Checklist (revised 06/30/09)
DR 2173 - Secure Motor Vehicle Bill of Sale (revised 06/24/09)
Previous version accepted through 11/04/09
NOTE: This form is a secured form and is not available on the Revenue Website
For questions, contact the Colorado State Title Section: 303-205-5608 or Colorado State Registration Section: 303-205-5607
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QUESTIONS ?
Do you have questions regarding odometer laws, salvage vehicles, repossessions, or more? Benefits of your membership include phone consultations - so don't hesitate to pick up the phone and ask those questions. Not a member? Call now to join, only $75 a year!
Our newsletters will advise you of form updates by the state, legislative changes, and other items of interest, including compliance tips for your review.
We also offer continuing education to dealers and their employees. We strive to give you the best education at reasonable prices. Classes are offered on the front range (Golden) and the Western Slope (Montrose) as well as occasional classes in other parts of the state.
For more about our seminars, check out the Upcoming Training Seminars section of this newsletter, or check out web site on-line at www.capss.biz.
If you have ideas on how we can better support you, please contact us!
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HOME PAGE
EDUCATIONAL SEMINARS
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The Colorado Motor Vehicle Division, Titles & Registrations Section, advised there has been an increase of dealers issuing temporary permits to customers who buy out their lease through the dealer. They have provided the following information:
The dealer is to only collect sales tax and process the title work. DO NOT ISSUE A TEMPORARY PERMIT.
When a customer buys out their lease, the license plates remain in their name. The license plates belong to the individual (Lessee) and will be transferred when the title is processed from the Lessor to the Lessee. If the customer's license plates are expired at the time of the buyout, they need to renew the plates.
When the lease buyout is processed, the plates will be transferred over. It is in the customer's best interest to renew the vehicle as soon as possible. If the dealer issues a temporary permit for 60 days because the customer's license plates are expired, the customer will incur a $25 late fee for each month past the expiration date, up to $100. The customer will also owe back ownership tax on top of the late fees.
When the dealer processes a lease buyout, please check the appropriate box on the DR 2395, Application for Title. The Lease Buyout box is located in the center of the form, just right of the "Legal Name(s) as it appears on Identification and Address of Owner(s) or Entity".
If this box is not checked, it will be processed as a regular title transfer and the license plate record will not be carried over to the new title record. |
| ABOUT US
CAPSS is a company owned and operated by experienced former investigators of the Colorado Department of Revenue, Auto Industry Division. Connie Hatch retired as a Field Investigator, after 27 years of state service. Mary Marvin retired as a Supervisor Investigator, after 33 years of state service.
For two years, Mary and Connie contracted with CIADA to provide training for their members. Now they have moved on to better serve all dealers and wholesalers in the State of Colorado.
Contact us if we can serve you!
Front Range: Mary Marvin (303) 478-2538
Western Slope: Connie Hatch (970) 209-7499
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STATE FURLOUGH DAYS
State offices, including the Department of Revenue and Auto Industry Division, will be closed due to holidays and mandatory furlough days as follows:
February 12
February 15
April 2
May 28
May 31
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