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May 2012  
In This Issue
Internal Controls
What Story Does Your Resume Tell?
The Importance of Being Diversified
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Greetings! 

 

"Someone is saying really bad things about you," the messageJHL3 read. And then there was a URL. But when I clicked through, I was informed that Twitter had taken the message down as the user violated Twitter's policy on acceptable postings. I wrote back to the messenger, telling him that and quipped that it is the curse of "the rich and famous."

   Of course, rich or poor, famous or unknown, somewhere, sometime, the odds are someone is going to say something bad. When "Rate Your Professor" first came out, I asked my husband if he ever went to the site to see what his students were saying.

   He gave me a look. "No. The only ones who will bother to post anything are at the extremes-and mainly at the negative extreme. And I don't really want to read what they say."

   Smart man. Most customer service studies show that overwhelmingly, people tell other people only about the lousy service or miserable experience they've had. The problem, of course, is that sometimes those occurred only in the eyes of the person telling the tale. Still, if enough other people have had good or even benign experiences, the bad mouthing will get lost in the general chatter.

   To drown the bad with the good, obviously, means you have to be doing good work. And for organizations that reach out for private support, that's where stewardship comes in.

The more you can make your existing donors feel warm, welcomed and well-informed, the more good things will be said about the work you do. Not only will these existing donors continue to be donors-and often give at higher levels, but they will tell others, who may just become new supporters for your cause.

   If bad things are being said, however-and you can find out what those are-dealing with them quickly and confidently will lessen any potential damage.

   Sometimes that simply means taking ownership. "Yes, this did happen...and here is what we are doing to combat/prevent it from ever happening again." Sometimes that means explaining the real situation, without whining or pointing fingers elsewhere. Professionally and with dignity get the truth out there.

   Occasionally, it means accepting that it goes with the territory. The more well-known you are, the more someone, somewhere, will have a grudge-real or imagined. Responding to that kind of bad-mouthing only gives the bad-mouther what he or she wants: Attention. In those (hopefully rare) cases, all you can do is continue doing the good work you are doing.

   Several hundred years ago, George Herbert, an English Poet and clergyman, noted that "Living well is the best revenge." That, along with the notion of making lemonade, is the best advice for dealing with all those lemons that life has a tendency to toss at us.

 

  ***************

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  Need help in making Board members comfortable with fundraising?    

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Internal Controls

Tanisha Williams is the President of JD Accounting Solutions; a company established to assist nonprofit organizations in developing sound accounting practices. For more information visit www.jdaccountingsolutions.com and fill out the FREE quote contact form, or email a request to  info@jdaccountingsolutions.com

  

 Internal control procedures should be developed by your nonprofit organization in order to protect the integrity ofyourfinancial and management systems. An important process in developing sound internal controls is to establish a "separation of duties." A separation of duties refers to a system of checks and balances in which no financial transaction is managed by only one person from beginning to end. There are many rules that govern how responsibilities should be separated within an organization. In general, policies should be implemented that do not allow for any one person to have control over the authorization, custody and review functions in any accounting cycle. Following are good internal control procedures to follow to establish an appropriate separation of duties for handling cash receipts and disbursements:

 

INTERNAL CONTROL PROCEDURES

Separation of Cash Receipts

  • Bookkeeping - Cash should not be handled by an employee who performs bookkeeping functions.
  • Bank Statement Reconciliation - Banks statements should be received and reconciled monthly (within 30-days of the bank statement date) by someone who is not responsible for any depositing, cashiering or bookkeeping functions.
  • Review of Bank Statement Reconciliations - Bank reconciliations should be reviewed by supervisory personnel for completeness and accuracy. Reconciliations should be signed by both the preparer and the reviewer.
  • Cash Receiving Activities - Employees receiving cash should not have access to the accounting records.
  • Receipting/Depositing - Receipts should be reconciled to the deposits to verify that all collections are properly accounted for and deposited. This should be handled by an employee that is not responsible for any receipting/depositing functions.

INTERNAL CONTROL PROCEDURES

Separation of Cash Disbursements

 

  • Distribution of Payroll Checks - Payroll checks should be distributed by an employee that is not involved in timekeeping, preparing of payroll, or reconciling bank statements.
  • Cash Disbursement Approval - Cash disbursements should be approved by an employee that is not responsible for check preparation, bookkeeping, or bank statement reconciliations. (Read More)

 

 

 


 

 

What Story Does Your Resume Tell?

 

Almost three years ago, we published this article. As the economy has continued to stutter and too many people are still out there, looking for jobs, we thought it was appropriate to reprint. Ruth Loomis is still helping organizations to hire exactly the right people and individuals to find their right job. Ruth is also working on getting certified as an executive coach with the goal of helping executives who are ready to make a move make that move the right one! 

 

  Ruth Loomis is a matchmaker. For over 20 years, Ruth has been an executive search consultant, matching nonprofit organizations with the right executives. A big part of her job is reading and reviewing resumes-and sometimes helping candidates develop resumes that tell the same story she hears in her personalresumesidebar candidate interviews.

  "Resumes should show potential employers how the candidate's experiences meets their needs," Ruth says.  "But too often, they are just listings of job dates and duties." If your resume is one of 100+ that were received in response to a job posting, you can't assume that the overwhelmed HR employee assigned to screening them is going to "connect all the dots." 

  You want to highlight your skills and abilities to show that you are the right candidate. That means your resume needs to give the context that illustrates your work trajectory and highlights the benefits you brought to each employer.

  "Accomplishments-how you succeeded, are so much more important than the tasks you performed," says Ruth. "In fact, at a senior level, it is virtually a given that you must know what to do -the question is what do you bring beyond that?"

  Your resume should not just be about you, Ruth comments. "It should be about what you can do for your potential employer." This is especially important in the nonprofit sector where too often we are doing more with less.  (READ MORE)

 

 

 


The Importance of Being Diversified

   

  I hate events as a way to fundraise. I think they are ineffective, costly and don't actually do what most orgs want them to do. I think the best way to fundraise is to get out in front of people and have one on one meetings.

  But then again, I just finished a retreat with an all-volunteer group. We were talking about the barriers to fundraising for them. Time was a big issue. They all had day jobs; they all were involved with a lot of things. The organization didn't really have a database of prior donors and they weren't quite sure how to go about developing one when there is absolutely no paid staff - I was going to say in their office, but in point of fact, they actually don't have an office.

  And besides, fundraising can be a slog. Do you ask your friends? If they say yes, do they then turn around and ask you for money? If they say no, does it put a crimp in your friendship? But how do you identify prospects who you don't know? And how do you get in front of them when you have, maybe, 45 minutes a week to devote to this.

  For this group, we decided after a lot of discussion and brainstorming, events actually look like a great way to go about raising money-especially if they didn't do huge galas. They could have smaller gatherings, or even large but informal parties. This would be a way to have fun-identified as an important fact in why they served on the Board-and raise a fair amount of money.     Additionally, they would be raising awareness of their organization in their community for their organization.

  All well and good-as long as they want to stay a small, all-volunteer organization. But if they want to grow; if they want to become a more professionally run organization, there will come a time when they will need to re-consider their fundraising strategy.

Maybe, at that time, events won't be the best way for them to raise funds. That doesn't mean they have to abandon events-never have another party. What it does mean is that events would morph from the way they raise funds to being one (small) piece of a broad and diversified fundraising program.

  Diversification is really important in fundraising.

  Every time fundraising falls short of its goals or the organizations fervent hopes, blame is bandied about. It's a bad economy. Grants have been cut. Annual giving is down. Fill in the blanks. The finger is always pointed outward. But I think the finger should be pointed back to the leadership of the organization.(READ MORE)

 

 

Have Your Say
Inquiring minds do want to know--what is on your mind?
Send me your article (200-2,000 words) on any topic of interest to those who work for or with nonprofit organizations.
Are your fundraising results down? Board members bored?  Or are thinking about a campaign? Whatever your capacity building needs, Janet Levine Consulting can help. Email or give me a call at 310-990-9151 to schedule a free 30-minute consultation. 

Want more? Read the weekly blog, Too Busy To Fundraise to make sure you are not!

Sincerely,
Janet Levine