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October Debut of Combination Class/Supplies
at Acorn Sales Company in Richmond, VA
Effective October 15, 2008, Virginia Notary Public Classes (Mid Atlantic Mobile Notary Services, Inc.) and our business partner, Acorn Sales Company, will offer the following combination package:
Notary Law & Procedures (2 hour training program)
Official self-inking state seal notary stamp  Acorn's Notary Journal
This combination package will be priced at $99.00 (plus sales tax and shipping if applicable). The great advantage of this combination package will be for participants who register by the class registration deadline. Those participants will leave class, fully trained, with their official notary seal and journal.
If there is an extended registration, those participants will leave the class with their journal. Their official seal will be shipped to them.
Additional notary supplies including stamps i.e. jurat, acknowledgement, copy certification, loose certificate; embossers, etc. can be purchased after class at Acorn Sales Company.
Restrictions: This new class/supplies combination package will currently be offered at Acorn Sales Company and for company employee notary training in Richmond, VA only.
Requirements: You must include in your registration/payment your exact notary certificate name, commission ID number and expiration date. You must bring your original notary certificate to class in order to receive your notary seal. |
| Restrictions & Requirements are subject to change. Register on line after October 15th at www.vanotaryclasses.com/schedule.html. |
| Check out our Archives: VNPC eNews Archives Can't make it to a Classroom? Learn about our Distance Training Programs in our August 2008 issue. |
| Frequently Asked Questions (FAQs) |
Can I certify a true copy an original document if the original document came from another state?
Yes, you can certify a true copy of an original as long as the document is not a public record. Because of variations in state law, when certifying a copy, a Notary must be sure to clearly understand what can and cannot be done to avoid violating the law or producing a "certification" that has no legal standing.
In Virginia copies of birth, death and marriage certificates can only be certified by Vital Records in Richmond. You must copy or supervise the copying of the document using a photographic or electronic copying process. You must also compare the document to the copy and determine that the copy is accurate and complete.
The signing company is asking me to "certify" the note when there is a place for a signature above the notarization that is blank. The company is saying it needs to be signed, but they have accepted an acknowledgement of the signatures in the absence of the certification signature. The signing company says "everyone is doing it." Should I notarize the following statement:
This is to certify that this is the Note described in and secured by a Deed of Trust dated
on the Property located in , Virginia.
Notary Public
My Commission expires:
It is not uncommon for signing companies to press for improper notarizations. If you are not sure about a notarization, remember that the VA Notary Handbook clearly lists the five basics notarial acts that you can perform. Additionally every notarial act must contain seven items of standard information. The above statement does not comply to VA Notary Law. Refer to VA Notary Handbook, pp. 4 & 5
The notary who asked this question refused to notarize this document. She had also inquired about this notarization from the Commonwealth Attorney's office and was told that "a lawyer could "rip you to shreds" in this situation."
Remember that you are personally liable for improper notarizations and can be sued for damages. Additionally Notary Errors & Omissions Insurance only covers a notary's error or omission. There is currently no Errors & Omissions insurance for notaries performing as signing agents unless you are CRESPA registered.
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On-site training for your Company's Employee Notaries: Tell your boss that we can make arrangements to travel to your workplace and provide "Notary Law & Procedures Refresher" training for small groups of 5-20 notaries in Richmond, Tidewater & the Northern Virginia area.
- Stay updated on 2008 Notary Law changes
- On-site training for your Employee Notaries
- "Notary Law & Procedures Refresher"
- Contact Bryce Hall at 804 240-3631 for details.
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| Notary Spotlight
Kathleen Byram - Notary Public
Kathleen Byram is the Office Manager of the Business Service Center of Colonial Beach which opened in March 2008.
The Business Service Center (BSC) which boasts of offering 40 business services under one roof, has Kathleen's notary services available to the public. Kathleen adamantly adheres to Virginia Notary Public Law, so be prepared to have current I.D. and a properly prepared notary certificate on your document. Visit the Business Service Center
Notary Law & Procedures classes are offered monthly at the BSC . If you haven't ventured to the quaint Town of Colonial Beach, take a class and visit Colonial Beach. I
Check out the Notaries who have been in our Notary Spotlight. Send an email to bryce@midatlanticnotaryservices.com with the word SPOTLIGHT in the email subject line. We will send one to you in Word format. |
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| Reminder from the Notary Division:
Notaries are required to sign their signature with their Notary Certificate Name. This is the name that you filled out on your Notary Application and the name that appears on your Notary Certificate. Often new notaries, who are using three names (first, middle, last) on their certificates, are not used to signing their full names.
A notarial act requires the original signature of the notary. Signature stamps and other facsimiles or photocopies do not satisfy this requirement. Refer to VA Notary Handbook, p. 7
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Take a Class
in October!
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Check out our complete Schedule of Classes for all class descriptions, dates, and locations nearest you.
10/11/08 - Richmond
Notary Law & Procedures
9:00 a.m. - 11:00 a.m.
Become A Notary Signing Agent/Mobile Notary
12:00 p.m. - 2:00 p.m.
min. 4 each class
10/15/08 - Richmond
Notary Law & Procedures
5:30 p.m. - 7:30 p.m.
10/18/08 - Richmond
Notary Law & Procedures
9:00 a.m. - 11:00 a.m.
Notary Law & Procedures
12:00 p.m. - 2:00 p.m.
min. 4 each class
10/25/08 - Colonial Beach
Notary Law & Procedures
3:30 p.m. - 5:30 p.m.
min. 4
10/29/08 - Richmond
Notary Law & Procedures
5:30 p.m. - 7:30 p.m.
min. 4
Register online:
804 240-3631
We do not
accept walk-ins.
Please register! |
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| Discounted Notary Supplies
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Adam Raidabaugh, President of Acorn Sales Co., offers Virginia notaries a 20% discount for all notary supplies including:
Notary inked seals
Notary traditional embossers
Impression inkers
Notary public decals
Notary public desk signs
Gold foil notary seals
Pocket embosser pouches, embosser box & more!
Use coupon code:
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Links to Interesting Sites
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| Thank you! |
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.....to everyone who has faithfully read our monthly eNews. October marks our "first" anniversary of this informative eNewsletter.
.....to Hillary J. who sent us a"Guide to Authenticating Documents". If you would like a copy send an email to bryce@
midatlanticnotaryservices.com
and put "authentications" in the subject line.
.....to the wonderful notaries who have participated in our Notary Spotlight.
.....Lauren M. for all her help with the county classes and to Bill P. for his help in September. I couldn't have done it without you! | |
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