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What Are The Requirements For A Notarial Act?
Every Notarial Act Must Contain Six Items of Standard Information
1. Notarial Statement
Is it an acknowledgement? oath? jurat? certification?
2. The date of the notarial act
This is the date you perform the notarization.  Often requests are made for notaries to "back date" or "pre-date" a document. You risk being sued, losing your notary commission and being charged with a crime if you perform those notarizations.
3. The place of the notarial act
In Virginia you are a notary "at large" which means you can notarize a document in any city or county in Virginia. Sometimes there is a fine line between the city/county jurisdiction i.e. City of Richmond or Henrico County; City of Alexandria or Alexandria portion of Fairfax County. Make sure you know where you are.
4. The expiration date of the notary's commission
A notary's commission is for a term of four years, expiring on the last day of the month in which the notary was born. Your commission expiration date is located on the bottom of your notary certificate.
5. Notary's signature
Believe it or not if you are notarizing multiple documents, it is easy to miss a signature. Put multiple documents aside for at least 5-10 minutes and review them again with fresh eyes.
6. Notary's registration number
This number is included on your approval letter as well as located at the bottom of your notary certificate. |
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| Acorn Sales Company in Richmond, VA offers a 20% discount on all notary supplies. The discount also applies to any specialty items and corporate supplies. You can order online at www.acornsales.com using discount coupon code P5UJ-4Z2PT5. |
| Frequently Asked Questions (FAQs) |
Does the SS in the Notarial Area Stand for Social Security Number?
The venue in a notarial act is the location: State and City/County. Most often you will see french braces after the venue with an SS following them.
Venue } SS
Many people think that SS stands for social security number and they will type that number after the SS. In fact SS is Latin for "scilicet" which means "namely" or "in particular" and refers to where you are at the time of the notarization.
What are some "Smart Tips" from Bryce Hall for 2008?
 1. It's January and our thoughts can't help but turn to receiving 1099's and W-2's for our 2007 income taxes. All income received as a notary must be reported.
Remember that the value of your notary seals ($5.00 per seal) are not subject to self-employment tax.
2. Wal-mart has committed to lowering healthcare costs by offering over 360 prescription drugs at only $4 per 30-day supply. This has been a great savings to my family. Here's the link that could save you hundreds of dollars each year in prescription costs: Wal-mart's List of $4 Prescription Drugs.
3. E-Notarization will go into effect on July 1, 2008. Updates will be posted in upcoming E-newsletters as well as in separate E-newsletter announcements. Stay tuned to this major development.
Have a Healthy and Prosperous New Year! - Bryce Hall |
| Women's Business Center: The Women's Business Center, located near Springfield Mall in Springfield, VA, provides women with the training, assistance and support needed to start and expand successful small businesses. Visit their website: www.wbcnova.org to learn more about starting any business in 2008. |
| Notary Spotlight
Eve Shelton - Notary Public |
I learned of the important role that notaries serve at an early age. I grew up in a rural area, where a high percentage of the residents were illiterate. My father was a notary and I recall watching him painstakingly explain to people, who could neither read nor write, what they were signing. Once he felt they had a full understanding, he would then show them where to sign their "X".
Of course, as a corporate notary, my clients do not requ  ire the same amount of handholding. However, with that said, there are still challenges in ensuring that documents are properly notarized.
In the near future, I look forward to expanding my horizons as a notary signing agent.
Carolyn Owens - Notary Signing Agent
Carolyn Owens has been a notary signing agent since 2003. Starting as a part-time signing agent and full time stay-at-home mom, Carolyn works full time now that her children are in school. A flexible schedule is a priority for Carolyn. Being an independent contractor makes juggling loan closings and school schedules work for her.
Carolyn performs mobile notary work for couples who  are adopting children from foreign countries. One of the requirements for this type of notary work is that the notary's commission expiration date must be at least two years from the notarization date.
Eighteen months ago Carolyn notarized documents for a couple who were adopting a baby from Guatemala. Recently Carolyn met with the couple to notarize non-adoption documents for them. She truly enjoyed meeting Maria who just turned 9 months old. It was the first time she actually met one of the adopted babies.
Note: Taking our "Notary Basics" class will give you a solid foundation in notary skills. Next issue will feature: Signing with an "X". |
| Reminder from the Notary Division: Notaries can NOT change the name they were commissioned in until they renew or reapply. They can, however, sign their new name but they must always print under it "I was commissioned as....(the name that reads on the commission)." This statement can also be stamped with a personalized stamp that the notary can purchase. The notaries' seal, inked or embossed, must read their commission name. Reference: VA Notary Handbook Section 47.1-17 |
 Meet Our Sponsors
Carol Butler - The Butler Company
Carol Butler of the Butler Company has been in the real estate business for over 30 years. She teaches a pre-licensing class for the Virginia title insurance underwriter's exam. It is a one-day class that prepares you for the Virginia State Exam. Carol's pre-licensing class is recommended as Step 1 for Virginia Notary Signing Agents who are seeking CRESPA registration.
Carol's class is available at a variety of locations and online. Please visit her website for dates and locations.
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What are you paying for health insurance? If you have it, are you paying too much for too little coverage? As a self-employed or small business owner it has become increasingly difficult to navigate the health insurance maze.
The Washington Insurance Consulting Group specializes in helping self-employed and small business owners like you in reviewing and securing health insurance. We are independent insurance consultants with access to over 30 regional and national insurance carriers. This means we are able to bring you the most competitive product at the most aggressive price. As your expert, we can also show you how you can use IRS approved tax favorable Health Savings Accounts to further lower your insurance costs and increased your year end tax deductions. Working through our agency will not increase the cost of your insurance nor are there any fees for our services.
Contact Randy Philip, Principal Consultant, for a free insurance consultation.
Principal Consultant
The Washington Insurance Consulting Group
703 879-2423
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| Brighten Up Your January
Take A Class! |
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Bryce Hall takes our Mobile Classroom on the road monthly to teach "Notary Basics" and "Become A Notary Signing Agent" classes. Check out our complete Schedule of Classes for dates/locations nearest you.
Notary Basics
10:00 a.m - 12:00 p.m.
Become A Notary Signing Agent
1:00 p.m. - 3:00 p.m.
01/15/08 - Springfield
Notary Basics
01/17/08 - Springfield
Become A Notary Signing Agent
6:30 p.m. - 8:30 p.m.
01/19/08 - Richmond
Notary Basics
9:00 a.m.- 11:00 a.m.
Become A Notary Signing Agent
12:00 p.m. - 2:00 p.m.
Understanding the Mortgage Loan Signing
3:00 p.m. - 5:00 p.m.
01/21/08 - Norfolk
Notary Basics
10:00 a.m. - 12:00 p.m.
Become A Notary Signing Agent
1:00 p.m. - 3:00 p.m.
01/22/08 - Stafford
Notary Basics
9:00 a.m. - 11:00 a.m.
01/26/08 - Alexandria
Understanding the Mortgage
Loan Signing
10:00 a.m. - 12:00 p.m.
Register online:
804 240-3631
We do not
accept walk-ins.
Please register! |
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| Discounted Notary Supplies
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Adam Raidabaugh, President of Acorn Sales Co., offers Virginia notaries a 20% discount for all notary supplies including:
Notary inked seals
Notary traditional embossers
Impression inkers
Notary public decals
Notary public desk signs
Gold foil notary seals
Pocket embosser pouches, embosser box & more!
Use coupon code:
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| Join Our Notary Spotlight
Tell us about your experience as a notary public. We will feature one notary public and one notary signing agent each month. We want to hear about you and/or your small business. |
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ATTENTION
CRESPA
SIGNING AGENTS!!
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| Hot Spots
for Notary Signing Agents
Recent reports tell us that the hot spot for witness loan closings is Suffolk, VA.
How is business in your service area? Let us know via Email:
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| Understanding The Mortgage Loan Signing |
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This popular class is available for Virginia Notary Signing Agents & Maryland Title Insurance Producer Independent Contractors (TIPICs). | |
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Have A Friend Sign Up For Any Notary Training Class in February 2008 and Receive a FREE "Journal Of Notarial Acts For Virginia Notaries Public". Notary tested and approved!