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Availability of One-Time Block Grant Fund Awards from John Pezzoli, Assistant Commissioner for Behavioral Health
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As you know, annual allocations of funds from the federal Community Mental Health Services (CMHS) Block Grant and the Substance Abuse Prevention and Treatment (SAPT) Block Grant are established for each state fiscal year by DBHDS and disbursed to community services boards (CSBs) and other behavioral health (MH and SA) organizations over the course of the state fiscal year or contract period. As these planned expenditures are subject to change, unspent Block Grant balances often accrue during the state fiscal year. As a result, DBHDS has balance funds from these two grants that must be expended by September 30, 2012. These funds are available for one-time expenditures provided certain statutory and policy requirements are met.
To assure that CSBs and other eligible organizations have equal access to these funds, DBHDS has established an application process. DBHDS is interested in supporting proposals that are innovative or that meet urgent needs related to improved services. This memorandum fully explains the application process, application and expenditure deadlines, and provides other relevant information.
· Application for One-Time Block Grant Funds: CSBs and other eligible non-profit mental health and substance abuse organizations may apply to DBHDS for CMHS or SAPT Block Grant one-time awards beginning on January 1, 2012. Applications must be submitted by the Executive Director or equivalent officer of the organization to Rhonda Thissen, Mental Health Block Grant Administrator in the DBHDS Office of Behavioral Health Services. Applications must be submitted electronically to Ms. Thissen at rhonda.thissen@dbhds.virginia.gov. Electronic applications are required.
· Award Amounts and Important Deadlines: The maximum award available under this announcement is $50,000. Applicants may seek awards of a lesser amount, however, and may submit more than one request funds from either MHBG or SAPT fund sources. SAPT awards may be for either "prevention" or "treatment" initiatives, as set-aside requirements permit. The application should clearly state which source of funds is requested (e.g., MHBG or SAPT BG). Applications must be submitted by no later than Tuesday, January 31, 2012. The deadline for expenditure of all awards, regardless of amount or funding source, is September 30, 2012.
· Eligible Organizations: In order to maximize both the available one-time funds and address the September 30 expenditure deadline, requests for funds will only be considered from organizations meeting the following criteria:
a. Community services boards;
b. Not-for-profit, community-based organizations providing mental health and/or substance abuse treatment or support services that have a current contractual or vendor relationship with DBHDS or a community services board; and/or
c. Not-for-profit organizations providing mental health and/or substance abuse treatment or support services that are willing to partner with a community services board that will serve as the fiscal agent for this award. Non-CSB applicants must include a letter from the CSB Executive Director or equivalent officer indicating the CSB's willingness to partner with and, if necessary, to serve as the fiscal agent for the project.
· Application Requirements: Applications should be brief (i.e., no more than eight (8) pages, including all attachments) and include the following information:
a. A clear and concise description of the proposed project or initiative and the needs it addresses;
b. A line-item budget for the proposed project, with justifications for the amounts requested;
c. A clear and concise statement of financial need for the funds requested; applicants must demonstrate why funds that are already allocated to, or anticipated by, the organization (e.g., federal, state, and local allocations, fee revenues, etc.), or any prior-year balances of funds on hand, are unavailable or insufficient for the proposed project;
d. A specific timetable showing implementation milestones, including dates, for the proposed project;
e. Assurance that all funds will be expended by no later than September 30, 2012; and
f. Assurance that the organization will report the project status and impact to DBHDS by the proposed project completion date or implementation date, or upon request from DBHDS.
· Criteria for Proposal Review: DBHDS will look favorably on applications for one-time awards of Block Grant funds which serve to further the Commonwealth's behavioral health system strategic goals. For information on strategic priorities, applicants should review the DBHDS strategic planning report Creating Opportunities: A Plan for Advancing Community Focused Services in Virginia and related updates, available on the DBHDS Web site at www.dbhds.virginia.gov. Applicants may be asked to submit or provide additional information about any proposed project, but applications must be complete when submitted. Funding decisions will be made based on the merit of the proposed project, the demonstrated financial need of the organization, and the quality of the application considered in the context of the strategic priorities of DBHDS and the publicly-funded system of behavioral health services. A decision to award funding to an applicant organization will be communicated to the Executive Director or equivalent as soon as possible after the January 31 deadline.
· Additional Requirements: One-time CMHS and SAPT Block Grant funds received through this process may only be used for purposes consistent with existing federal Block Grant requirements regarding persons served, allowable expenditures, and other requirements of these Block Grants.
· DBHDS Retains Full Discretion and Authority Over Funding: DBHDS has full discretion and final authority to determine amounts of one-time Block Grant funds that may be available at any time for distribution to CSBs and other applicant organizations through this process.
Thank you for your interest in this important endeavor. If you have questions, please contact Jim Martinez at jim.martinez@dbhds.virginia.gov (804-371-0767) or Mellie Randall at mellie.randall@dbhds.virginia.gov (804-371-2135).