As we all know, the Department of Education provides a limited amount of funding for our school and is further reducing our school's budget. In the past, thanks to the generous support of HSMSE families, the PTA has been able to help fund many student activities and after school clubs, subsidize or provide scholarships to students in need for school trips, fund teacher enrichment, support enrichment in our classrooms, help support sports teams, contribute to graduation and help enrich the HSMSE community.

If you have already donated to the PTA, thank you so much.  If not, please consider doing so now. About 10% of families have donated thus far and we are $7000 short of our goal of $20,000. 

The PTA asks each family to make a contribution of $300 (or whatever you are able to give) to the family fund.  Our goal is to have every family contribute something.  No amount is too small or too large. Families have donated from $10 to $2500.

So please, go to our website and click donate, mail in a check or drop off your donation during the PTA meeting this week.  Our kids thank you in advance.

Thanks,

Caryn Elvove

President 

PTA Officer Duties

President

The President (or Co-Presidents) shall preside at all meetings of the PTA and shall be an ex-officio member(s) of all committees except the Nominating Committee.  The President shall provide leadership for its members.  The President shall appoint Committee Chairs of the PTA after discussion with the Executive Board and the approval of the General Membership.  The President shall delegate responsibilities to other PTA members and encourage meaningful participation in all Member activities.  The President shall automatically become a core member of the School Leadership Team ("SLT") and attend all regular meetings.  The President shall meet regularly with the Executive Board Members in accordance with these bylaws to plan agendas for the General Membership meetings.  The President shall be one of the signatories on all checks.  The President or his/her designee shall represent the PTA at district committee meetings.  The president shall attend OFEA professional development seminars relating to association leadership. The President shall assist in the June transfer of records to the incoming Executive Board.

Vice President

The Vice President will assist the President in conducting the business of the PTA.  The Vice President will assume the duties of the President in the absence of the President or at the President's request.  The Vice President shall assist in the June transfer of records to the incoming Executive Board.

Recording Secretary

The Recording Secretary will keep an accurate and permanent record of all minutes, proceedings and actions of general membership and Executive Board meetings. This will include notices, agendas, sign-in sheets, and distributed  materials.  The Recording Secretary will prepare minutes of each PTA meeting in time for review and adoption at the following membership meeting. All permanent records will be available to Members upon request and current records will be posted on the PTA web site.  The Recording Secretary shall maintain custody of the records and reports pertaining to the PTA on school premises, except those of the Treasurer.  The Recording Secretary shall maintain a log of all amendments to the bylaws and shall ensure that a copy of each is on file in the principal's office.  The Recording Secretary shall assist in the June transfer of records to the incoming Executive Board.

Corresponding Secretary

The Corresponding Secretary shall be responsible for preparing the PTA newsletter email to the membership, in which are published the dates of all General Meetings and Special Meetings. The Corresponding Secretary is the primary contact person for e-mail received by the PTA, through its web site or the parent Yahoo group. 

Treasurer

The Treasurer is responsible for all financial affairs and funds of the PTA and will maintain a full and accurate account of receipts and disbursements on school premises. The Treasurer shall be prepared to provide financial reports at all PTA meetings and prepare and provide the January 31^st interim report and the June annual accounting report.  The Treasurer shall chair the Budget Committee. He/she shall make available all books or financial records for viewing by Members upon request and for audit. The Treasurer shall be one of the signatories on all checks.  The treasurer shall attend OFEA professional development seminars relating to financial affairs. The Treasurer shall prepare financial records, file financial forms and assist with the June transfer of all PTA records to the incoming Executive Board.

Senior Parent Delegate

Parent delegate is responsible for the representation of their class parents and their students to the PTA. Duties include getting to know parents and students via e-mail, phone calls, social gatherings, or whatever seems appropriate, polling them for views, for soliciting Parent Membership and participation in the PTA, being a member of the Membership and Fundraising Committees as representative of their grade, and being a coordinator of their Parent Peer Groups.

Junior Parent Delegate

(Same as above for the 11th grade)

Sophomore Parent Delegate

(Same as above for the 10th grade)

Freshman Parent Delegate

(Same as above for the 9th grade)