Shadow Oaks Recreation Association 
What now?
April 24, 2009
DONT MISS SORA'S MOST IMPORTANT MEMBERSHIP MEETING EVER!
This Monday, April 27th at 7:00pm.
Special Committees

We need all members to sign up and participate in special committees. The more members who sign up to help, the more likely the events will be successful, and the better chance SORA will survive the summer. These events are not only to attract new members but to add value for the current members. The events slated for May, June and July are the key to our immediate future and ability to entice new members so get involved in these committees first. We are making every effort to make SORA a year round facility but we must first get through the summer.
 

Certain Events
May 23rd or 24th
Crawfish Boil
June 2nd
Seniors Day
July 4th
4th of July Party
 
Hopeful events
August/September
End of Summer Party
October
Halloween Event
November
November Night Out
December 
Game Days


$99 SWIM TEAM ONLY
We are offering $99 Swim team only memberships to bring in new kids to swim with the Dolphins. That is 8 weeks of swimming instruction for less than $3.00 a lesson. That is an incredible value. We are hoping to turn these swimmers into Family Memberships once the family gets involved in swim team. We are working with SBISD to get this approved for distribution to students. The Shadow Oaks Dolphins are now officially a 501(c)(3) charity which is the main criteria for SBISD approval.
Farmers Market Co-op
We are considering offering an Organic Farmers Market Co-Op to our members on Wednesdays between 3-6pm every week. You can place your order online or by phone. Orders placed by Tuesday night will be available Wednesday night at the pool Pavilion for pick-up
501(c)(3)
Fundraising Coordinator
We are in need of a member who will help the Shadow Oaks Dolphins with fundraising efforts. If interested speak with Rhonda Reese
(713) 464-4849
or Monica Howard
(713) 898-8222
Dear SORA Members,
 
We want to thank those of you that have shared your concerns and encouragement over the last week. We as a board felt it important to share the intimate details of your pool to give you the opportunity to choose to support SORA or let it retire. Although the numbers are bleak, we do not believe it is hopeless just yet. We have come so far over the off-season and the swim season is before us now. Our ability to remain open for the duration of the summer will depend directly on each and every member's participation. It is really quite simple, we as members of SORA we must find new members. If not, we must pay higher dues. SORA has heavily depended on anonymous donations and previous year's savings over the past few years. The savings have dried up and we cannot continue to rely upon these donations as heavily as we have. Although grateful for these generous members, we endanger our current 501(c)(7) tax exempt status as a non-profit social club. Without this tax status, we would be required to pay property and income taxes that we could not afford in any capacity.

Memberships are the answer
 
We must double our membership from last year to 100+ families to sustain a full swim season and have the ability to re-organize for 2010. Every family must recruit at least 1 new family to SORA by July 4th or we will not be able to maintain normal operating hours for the duration of the summer. At that point membership will be forced to consider the undesirable options, some of which were presented to you by our Treasurer earlier this week. You can simply purchase and donate a family membership to a member of our community if you prefer. If you are not currently a stock holder, buying a stock is a legal way of investing and supporting SORA as well.

How do we get there?

Neighbors who are not currently members are a good place to start.
 
Strategic Partnerships
 
We are currently cross promoting SORA with SOCA and ROCA Civic Associations. We are offering a $99 discount off of our NEW FAMILY Memberships as long as this year's dues are current with their prospective civic association. This has given us the ability to utilize SOCA and ROCA's email distribution, websites and Newsletter distribution. This was initially set to expire on May 1st, but extending this offer is an option for the membership to consider.
 
Past Members and Special programs
 
Offering special memberships and special programs to meet the needs of our community seems reasonable, we think. So we are offering Senior Citizen Memberships this year for $99! Let's face it, much of our community falls in this category today. Many of these folks were original members and somehow we let them get away. To welcome them back we are planning a "Senior's" open house in June and are looking at ways to best accommodate these returning members. We will be offering a Masters swimming program and both an advanced and a "seniors" water aerobics program. We have arranged for a couple introductory classes for free to help measure interest. Class fees for these offerings will be paid directly to the instructor to keep the costs as low as possible to our members.  More details to come. OR See the website for details.
 
Add Value
 
We also hope that by adding value to your membership, you will feel pride in your pool and encourage friends and neighbors to join. Making SORA a year round facility with monthly events help spread the costs over the whole year. It also keeps our members involved and the property attended to. 
Extended Swim Team Season
We hope to have an extended swim team season starting in mid July. Coach David is working on the details and more will be available as our future becomes more certain. Plans are for this to be offered at little or no cost to members and a small charge to non-members.
 
Who are we forgetting?
We certainly need the kids to continue to participate since that is what it really all about. But we tend to start losing them in middle and high school. Therefore we would like to start having teen nights weekly or bi monthly over the summer to keep the kids connected to the pool. In order for us to do this we need parents/adults to supervise, and teens to promote. Please sign-up with your teens to sponsor a teen night this summer.
 
We look forward to seeing you Monday, April 27th 7:00pm at the pool for our Membership meeting. The meeting agenda will be emailed out Sunday April 26th for your review. We hope that our meeting is both informative and productive. Attendance is highly advised as voting is likely.
On behalf of the entire SORA 2009 Board of Directors

Sincerely,
 

Kirby Schimmels
President
Shadow Oaks Recreation Association
832-584-7676