In This Issue
Featured Article
New Years Resolutions for Entrepreneurs
Year-End Accounting Tips
Quick Links
Featured Article
Certified QuickBooks ProAdvisor
The New Year is synonymous with resolutions and promises of making changes.  The key checklist:
1. Review your business plan
2. Run through the numbers
3. Optimise your website
4. Familiarize yourself with Google AdWords
5. Identify a business book and read it
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BooksPro Accounting Newsletter
Volume 1: Issue 3
Greetings!
 
Here is your December edition of the BooksPro Accounting Newsletter.  We hope you will find the information interesting and useful. 

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New Years Resolutions for Entrepreneurs...
 
The New Year is synonymous with resolutions and promises of making changes.  If you are an entrepreneur, this time of year offers you a perfect opportunity to take stock of your business, as emails are probably at an all-time low over the holiday period. Here is my checklist of priority resolutions for all entrepreneurs for the New Year:Dan Young's photo 
 
1. Review your business plan
 
One of the most important requirements for any entrepreneur is a business plan; not one that lives in their head or one that is consigned to an office shelf - but a living business plan.  If you have never written one, now is the perfect time to do so.  If your business plan is in the drawer, take it out, read it and update it accordingly.  Without a business plan, your business is essentially rudderless and you run the risk of not focusing on the key activities that need to be undertaken to bring you success.
 
2. Run through the numbers
 
For many people, numbers are not necessarily their strong suit and in small companies without a dedicated in-house accounting department this can result in serious problems.  There is an old saying that what gets measured gets managed.  If you do not have any metrics in place, now is the perfect time to set them.  These can include key financial ratios as well as customer and Web based metrics, e.g. $ value per customer, conversion rates, etc.
 
3. Optimize your website
 
Most businesses set up a website when they start, but many entrepreneurs then ignore it.  It is essential that websites are maintained and are mined for information.  Where are your customers coming from?  What are they looking at?  What is the conversion level for visitors?  Armed with this knowledge you can tailor your website for the audience you attract and help achieve the objectives that the website was designed for in the first place.
 
4. Familiarize yourself with Google Adwords
 
The growing use of the Web is facilitated in large part by the use of Google as a signposting mechanism to resources and as a means to find answers and issues.  Google is the dominant search engine in the US and AdWords is a powerful tool that can be used to target prospective customers.  AdWords lets you show your ads only to people searching on a specific phrase related to your business, so it is highly targeted marketing.  If you have an AdWords account, the New Year offers you a great opportunity to review campaigns from preceding months.  If you do not have one - set one up.
 
5. Identify a business book and read it
 
Entrepreneurs are typically very busy people, dealing with a whole raft of different issues and challenges.  However, time needs to be set aside so as to consider the bigger picture as wider circumstances impact upon the prospects for businesses.  It is important entrepreneurs remove themselves from day-to-day 'fire fighting' to assess future strategy.  One means to assist this is by reading publications that either relate to the industry you are in or that will broaden your knowledge in a particular aspect of business.  There are huge numbers of business books available at any bookstore (many written by business academics) and some will naturally be more relevant to you and others.
 
6. Summary
 
One thing common to all entrepreneurs is the perceived lack of time.  Most are required to cover a huge breadth of areas (particularly at the start-up stage).  However, this incessant focus on day-to-day issues can mean that they spend little time reflecting on the wider picture.  The New Year period affords you the perfect opportunity to make some changes to ensure that day-to-day management issues do not distract you from your broader business objectives.
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Year-End Accounting Tips...
 
Consider financial and tax issues before your fiscal year ends to reduce tax liability and jump-start next year.
 
With Year-End quickly approaching, no doubt you are starting to think through your Year- End Checklists.
Well, no need to worry, QuickBooks has taken the guess work out of Year-End activities.  The following Year-End Guide can be found in the Help Menu of all the latest QuickBooks products:
 
QuickBooks Tasks to prepare for filing taxes
 
__ A. Reconcile all bank and credit card accounts.
__ B. Verify petty cash entries for the tax year.
__ C. Make year-end accrual adj and corrections.
__ D. Close your books.
__ E. Adjust Retained Earnings.
__ F. Review all new equip purchases during the year.
__ G. Make asset depreciation entries and adj.
__ H. Review fringe benefits to be reported on W-2.
__ I. Reconcile physical inventory and with book.
__ J. Print financial reports.
__ K. Archive and back up your data.
 
If you have subcontractors and employees, there are additional activities that will need to be performed.
 
If you are behind on your Bank Reconciliation and have not adjusted your QuickBooks to match your 2007 Income Tax Return, you should consider contracting a Certified QuickBooks ProAdvisor to assist.
 
Once your books are in shape, you should control the expenses you deduct and income you take in says Robert Houskeeper, owner of Encinitas, Calif.-based Robert Houskeeper CPA.
 
Accounting To-Do List
 
__ A. Be sure your accounting is current, your inventory counted and your corporate minutes completed.
__ B. Control expenses and income to speed up or slow down deductions and income.
__ C. Decide whether to distribute or retain earnings this year.
__ D. Consider making last-minute equipment purchases to exercise expensing/depreciation bonuses.
__ E. Set up your retirement plan - or make contributions to your existing plan.
__ F. Reassess your health insurance coverage to deal with probable increased premiums next year.
__ G. Decide whether to pay bonuses.
__ H. Evaluate whether to change your business type next year.
__ I. Make charitable contributions.
 
Note: The information provided here is intended as a convenient source of planning information.  This information is general in nature, is not complete, and may not apply to your specific situation.  Before relying on this information, your should consult with your Accountant regarding your Tax needs.
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Now is a good time to get your Books up to date so that you can minimize the hassle of Tax Preparation.  It will also help you stay on top of your business financials. 
 
Sincerely,
 

Dan Young
BooksPro Accounting
954-349-2402