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News and Tidbits
October 2011 
 President's Message

It is my distinct privilege to serve as the President of NTMCA for the upcoming year.  Since making the commitment to become actively involved in the Association, I have reaped the rewards of personal and professional friendships, idea sharing, and further knowledge and perspectives from the many talented and tenured clerks.  I would encourage everyone to seek to become more involved in YOUR Association in the upcoming year.  There are many opportunities at the local level as well as the state level.  Please take the time to review the committee list and choose one or two committees that you would like to serve on. 


I would like to congratulate and recognize the incoming NTMCA officer's for their commitment to serve the Association over the next year in their respective capacities.  The officer's are busy at work transitioning into their new roles.  Great strides have been made over the past year to launch the NTMCA website, institute on-line registration and payment, and implement a communication tool that meets the communication needs of the Association.  The Board will continue over the next year to add useful information to the website and strive to communicate with our members regularly and effectively.


In closing, I encourage you to make the commitment to attend the monthly meetings and take advantage of the opportunities to learn a thing or two from the programs that will be offered and enjoy the fellowship of your fellow clerks. 


I look forward to the year ahead and seeing you at the meeting in November in Granbury!


Kim Sutter

NTMCA President 


Membership Drive


October 1st begins the new fiscal and membership year for NTMCA!  Please take the time to complete the membership application and submit your dues today!  Our membership goal for the year is 115, and dues support our activities and programs for the year.  In today's tight budgets more and more clerks are searching for ways to meet the educational requirements of our profession and NTMCA will strive to continue to support the award of as many scholarships as possible.  To help support the Alyce Deering Scholarship Program, please consider making a contribution when you submit your membership dues.  


Download Membership Form Today!  The cost of our chapter dues is $25.00.

Volunteer Opportunities - Committees

As with any organization, we rely heavily on the involvement of our talented membership.  Please consider serving on one of our many commitees! If you are interested in Chairing, please let us know.

  • Professional Seminar Commitee - Solicit sponsorships, coordinate with NTMCA Board to select location and set program, arrange for catering, sucessfully encourage participation among membership and area Chapters. 
  • Membership/Communication Committee - Develop and implement outreach program to enhance membership and to maintain communication with members regarding matters of interest and importance.  Coordinate membership drive and encourage attendance at monthly meetings. 
  • City Secretary of the Year Nominating Committee - Select Chapter City Secretary of the Year and the nominee of the TMCA City Secretary of the Year.
  • Nomination Committee - Nominate Officers for consideration by the Membership for the upcoming year.  Contact and interview Chapter Members who  have submitted applications to serve as an Officer for the upcoming year.
  • Holiday 2012 Celebration Committee - Plan, coordinate, and implement annual holiday party for December.
  • Alyce Deering Scholarship Fund Committee - Review scholarship applications.  Responsible for approving or denying scholarship.  Review and consider any changes related to this fund.
  • TML Booth 2012 Committee - Coordinate shift schedule for TMCA Booth at 2012 Conference in Grapevine.  Assist NTMCA Chair with selection and ordering of booth giveways.
  • Legislative Committee - Evaluate and address issues that may arise following the May 2012 election for possible action in the next session.  

Download Committee Application

Next Meeting- November 16, 2011
Our next meeting will be held in Granbury and will be hosted by Dee Arcos.  This will be President Kim Sutter's first meeting we hope you all can join us.
  • Registration for this event will open on Wednesday, November 2.  Please keep an eye out for the registration e-mail. 
Our meetings and your attendance at the meetings is vital for the growth and strength of our chapter.  Please consider carpooling to the luncheons. 
Meet Your 2011-2012 NTMCA Officers


President Kim Sutter is City Secretary for the City of Euless.  Kim has been with Euless since August 2009. Prior to her service to the City of Euless she worked for the cities of Westlake, Richland Hills, and Irving, respectively.  In her spare time Kim enjoys spending time with her family, including her four legged daughters, and participating in outdoor activities.


Vice President Alicia Richardson is City Secretary for the City of Southlake.  Alicia has been with Southlake since February 2011.  Prior to her service to the City of Southlake she worked for the cities of Highland Village and North Richland Hills.  In her spare time Alicia enjoys reading, watching movies, spending time with her family
and traveling.  Her favorite aspect of the job is records management.


Treasurer Diane Cockrell is City Secretary for the City of Decatur.  Diane has been with Decatur since 2005. Prior to her sevice to the City of Dectaur she worked for the Town of Trophy Club.  In her spare time Diane enjoys playing with her grandkids.


Secretary Julie Heinze is City Secretary for the City of Lewisville.  Julie has been with Lewisville since October 1999.  Prior to her service to the City of Lewisville she worked for the City of Highland Village.  In her spare time Julie enjoys spending time with her family and six dogs along with volunteering her time to support the Children's Advocacy Center of Denton County.


Historian April Hill is City Secretary for the City of Roanoke.  April has been with Roanoke since June 2009.  Prior to her service to Roanoke she worked for the City of Watauga.  In her spare time April enjoys spending time with her family, going to the lake, and volunteering her time to help others.

Your Board Members are here to serve you. Please do not hesitate to contact any of these members if you have any concerns or ideas to improve the Chapter.
In This Issue
Membership Drive
Committee Opportunities
Upcoming Meeting
Meet Your Officers
Can you be a host city?
Holiday Luncheon
Quick Links
Join Our Mailing List!
Kim Sutter, President
[email protected]

Alicia Richardson, Vice President
[email protected]
Diane Cockrell, Treasurer
[email protected]

Julie Heinze, Secretary

April Hill, Historian
[email protected]

Upcoming Meetings

November 16, 2011 -Granbury


December 7, 2011 - Carrollton


January 11, 2012 - Flower Mound


February 15, 2012 - Haltom City


March 21, 2012 - Host City Needed


April 18, 2012 - Roanoke


June 20, 2012 - Location To Be Determined


July 18, 2012 - Host City Needed


August 15, 2012 - Host City Needed


September 12, 2012 - Host City Need

Interested in being a host city?

Are you interested in being a host city for a business luncheon meeting?


What is involved with being a host city?

  • provide location
  • arrange caterer and confirm food for our group
  • not required, but you can recommend guest speaker or topic


Please contact Kim Sutter at [email protected] if you are interested in being a host city.


Save the Date - December 7

Holiday Luncheon

The Holiday Committee has set the date and venue for our annual holiday luncheon.  We will meet on December 7 at Indian Creek Golf Course clubhouse in Carrollton.  The fun will begin at 11:00 a.m. with lunch served at 11:30 a.m.


Silent auction items needed!

City Secretary Shuffle

A heartfelt thanks goes out to Susie Quinn of Rowlett and Marty Hendrix of Fort Worth for all their years of service and dedication to our profession.  We wish these awesome ladies the best of luck in their retirement and thank them for mentoring many of us throughout the years!!!  



Upcoming Newsletters

If there is a topic of interest or subject that you would like to see addressed in an upcoming newsletter, please let any of the Board know. If you would like to contribute an article for consideration, please submit it by e-mail to Julie Heinze.  



We are an awesome chapter...let's lead and be a model for our sister chapters.