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December 2010 
As we count down the final days of 2010, let us reflect on the blessings and challenges that have crossed our paths...ultimately making us a stronger person. 

We hope to see you tomorrow in Euless for the Holiday Luncheon.  We will be at the Texas Star Golf Course and Conference Center.  This year, our non-profit organization is Feed by Grace.  Their mission is to minister to the physical and spiritual needs of the homeless community.    
President's Message
President DotyDear NTMCA Members:


I hope everyone had an amazing Thanksgiving holiday.  Before you know it...Christmas will be here!  It seems there is never enough time to prepare for the holidays. (maybe next year) 


I am looking forward to our annual Holiday Luncheon.  It will be held at the Texas Star in Euless, a beautiful venue.  The committee has done a terrific job planning all our festivities.  I know everyone will have a lot of fun.  Art Camacho is in charge of the entertainment again...enough said!  We have had quite a few RSVP's but the more the merrier.  I hope you will join us for wonderful food, entertainment and more importantly time to socialize with friends. 


During the officer installation ceremony, Pam Schmidt used the story of Canadian geese to show us all how important teamwork is to our chapter.  Over the next few months, I will share some of the lessons I have learned.



Lesson # 1: Achieving our goals - 

As each goose flaps its wings it creates uplift for the birds that follow. By flying a "V" formation the whole flock adds 71% extra to the flying range.  When we have a sense of community and focus, we create trust and can help each other to achieve our goals. 


A great way to help each other is to sign up for our mentoring program.  We have members that have expressed the desire for help in many different areas.  It is possible that you could mentor in one area and need help in another.  Our jobs often include a wide variety of responsibilities from elections to records management to finance.  If you would like to volunteer some of your time and expertise or you need a little help yourself, I encourage you to submit an application.  The application is available on our website homepage.


I have been diligently working on assignments to committees and still have a few openings.  If you have not submitted your application, please get it to me as soon as possible.  I challenge each of you to volunteer, to take an active role in our Chapter, to be part of the community.


Again, I am honored to serve each of you as the President of NTMCA. I am here to serve you.  If there is anything that I can do for you, please do not hesitate to contact me.


Honk, honk!

Shelly Doty, TRMC, CMC
President NTMCA

Membership Drive
Last month, members were challenged to complete their membership application and submit payment to Norma Zenk by November 30, 2010.  Members who met the deadline would be placed in a drawing for a gift.  The winner is not required to be present to win.  There are 72 members who have a chance to win the gift.  The winner will be selected at the Holiday Luncheon.

How exciting...we are only 40% away from reaching our goal of 120 memberships.  We need you to help us achieve our goal. 

If you have not signed up yet, please complete an application and submit payment to 613 S.E. Parkway, Azle, TX 76020, Attn: Norma Zenk.
NTMCA Committees


2009 Holiday Celebration Committee 

It will take a flock to keep our chapter moving in the right direction. 


There are still a few positions available on the following committees:

  • Alyce Deering Scholarship Fund Committee - 1 position
  • Audit Committee - 1 position
  • Holiday Celebration Committee (2011) - 3 positions, including a Chair
  • Membership Committee - 3 positions, including a Chair

This is a great opportunity to meet and work with your fellow clerks.  Completed applications should be returned to Shelly Doty via e-mail or fax 817.556.8848. Thank you for making a difference!

In This Issue
President's Message
Membership Drive
NTMCA Committees
November Business Luncheon
Website & Communications
Quick Links
Join Our Mailing List!
Shelly Doty, President

Kim Sutter, Vice President

Norma Zenk, Treasurer

Alicia Richardson, Secretary
Highland Village

Diane Cockrell, Historian
Upcoming Meetings

February 9, 2011

Lancaster Recreation Center Grand Hall


March 9 or 10, 2011 (date not confirmed)

Hurst Conference Center


April 13, 2011

Bridgeport City Hall


June 16, 2011

Arlington City Hall 

August 18, 2011

Burleson City Hall


September 14, 2011

Richardson City Hall/Civic Center

November 10, 2010 NTMCA Business Luncheon 
Fort Worth City Secretary Marty Hendrix was the guest speaker.  She shared resources and tips for conducting an election.  Marty did an excellent job, and I think the membership would have enjoyed more time to discuss elections.  Marty provided a copy of her powerpoint presentation and a hand out to assist in preparing a candidate filing packet.  Click here to view the documents.  

TMCA President Pamela Schmidt reviewed the latest changes to the TMCCP recertification process.  The amendments apply to the second and subsequent recertifications.  A clerk is still required to attend six seminars, but may choose from the following for a total of 60 points:
  • book report (one required from approved list) = 20 pts
  • TMCCP revised homework module (contact TMCCP office) = 20 pts
  • Athenian Dialogue with assessment (assessment to be graded by Education Director Joyce Snay) = 20 pts
  • IIMC Academy session (with assesment) = 20 pts
  • IIMC Online Distance Learning Course = 30 pts
  • Approved college course (note: approved college courses include courses in government, management, business administration, public administration, finance or enonomics) = 40pts
  • Knowledge Transfer Action Plan (KTAP) with approved seminar (i.e., ARMA, TSL, and other professional certifications and groups outside TMCCP)
    • minimum 6 hour seminar = 10 pts
    • minimum 12 hour seminar = 20 pts
The new recertification options are effective January 1, 2011.  No retro credit will be given for any of the above options.

At our meeting, the membership approved the following:
  • September 2010 minutes;
  • monthly treasurer reports (September & October); 
  • 4th quarter treasurer report (2009-2010); and
  • recommended changes to the Alyce Deering Scholarship 
President Doty encouraged members to be active in their chapter and apply for one of the following committees: Alyce Deering Scholarship Fund Committee, Audit Committee, Holiday Celebration Committee, Legislative Committee, Membership/Communications Committee, Municipal Clerk of the Year Committee, Nominating Committee, Professional Seminar and TMCCP Reception Committee.
Website and Communications
A reminder to visit our website.  It was created to provide our Chapter with helpful information.  

In addition to our website, we are reaching out to our members with Constant Contact for our newsletters and luncheon invitations.  When you are visiting with colleagues, ask if they have seen the newsletter.  If not, use the link below "NTMCA Newsletter - Did you get it?" to forward the newsletter.  A report shows that only 52.3% of our members viewed the November Newsletter.  An archive of each newsletter is located on our website.       

If you have any suggestions for the website or newsletter, please contact Alicia Richardson at 972.899.5132 or
In closing, I would be remiss if I did not list a few of the many qualities of geese...communication, determination, fellowship, teamwork, confidence, protection, bravery and loyalty. 

We are an awesome chapter...let's lead and be a model for our sister chapters.  Honk Honk!