• Board Activity
• EICC Annual Report Released
• 2012 Budget Timeline
• 2011-2012 Code Review Process: Due Date for Submissions Oct. 31
• IDH Electronics Program Kickoff 
• EICC Governance Taskforce Activity
• Tip for SharePoint Users
• EICC-ON: Company Administrator Training  
• Worker Management Communications Training
• Training Available: CA Transparency in Supply Chains Act  
• Conflict Minerals Reporting Template
• EICC-ON Update         

EICC Annual Report Released

The third EICC Annual Report is now available.  It provides an accounting of EICC programs and performance, and discusses work in areas including assessment and monitoring, employee health and welfare, capability building, environmental sustainability, metals extraction, and stakeholder engagement.  It also provides an update on EICC key performance indicators and metrics.

Your feedback on the report is critical to help EICC understand what information you find most useful, how you use the report, and what suggestions you have to improve the report.  Your comments via the online survey are greatly appreciated.

Contact Wendy Dittmer if you have any questions or comments on the report.

2012 Budget Timeline

The following timeline will be used to establish the 2012 Budget:

• October 10: Provide budget package to WG Leads.
• Mid-October: Board Directors and WG Leads develop requests.
• October 31: WG budget requests provided to Finance Committee.
• Early November: Finance Committee reviews budget requests.
• Late November: Finance Committee provides proposed budget to Board.
• Early December: Board reviews budget.
• Late December:  Budget ratified. "Full member" vote on top-line budget, majority rule.

2011-2012 Code Review Process: Due Date for Submissions Oct. 31

EICC members, non-members, NGOs, governments, academia, and other stakeholders can participate in the upcoming review of the EICC Code of Conduct.  The EICC General Code Review process began this month and includes three phases: 

• Aug. 1-Oct. 31: Feedback submission period to propose Code changes.
• Nov. 1-Jan.: Review, evaluation, and decision period during which EICC Full Members will review and vote on proposed changes.
• Feb. 1-April: Code revision period when revisions and supporting documents will be incorporated.

Proposals are currently being accepted. All proposals must be submitted online, using the web form that is available here.  Click here for more information.

IDH Electronics Program Kickoff

The Sustainable Trade Initiative (IDH) together with Dell, HP, and Philips have developed and funded a program to improve working conditions and environmental performance in electronics factories in Guangdong Province and other regions of China.
 
A kickoff event will be held from 8:30 AM to 2:00 PM October 21, 2011 at the Westin Hotel in Nanshan, Shenzhen, China.
 
EICC members are invited to attend the event.  See the attached flyer for more details (English, Chinese).  A link to a registration website is in the flyer.

The following information is provided in a continuing effort to inform and involve members in progress by the EICC Governance Taskforce: 

1. Created a list of Management Consultants to include in RFI/RFQ process.
2. RFI is scheduled to go out Wednesday October 5.
3. Deadline for responding to RFI has been extended to end of October to give time for consultants to respond with questions and proposals.
4. Expectation is that the process will take no longer than 6 months from time contract is signed with the Consultant.

The Board will provide updates to the membership through the Bulletin, e-mails, and member meetings.  Members can provide feedback at any time.  Questions related to this taskforce should be directed to Deborah_Albers@dell.com or Tim.Mohin@amd.com.

Access to SharePoint is available to all EICC members.  Contact Ben Bruno to receive user credentials for someone in your company.

Members using Internet Explorer can reduce the number of times they are prompted for a username and password by adding SharePoint to their list of local Intranet sites.  To add as a local Intranet site, follow these simple steps:

1. Sign into SharePoint using your username and password.
2. Click on "Tools" and then "Internet Options" at the top right of your browser window.
3. In the window that opens select the "Security" tab, which will be second from the left at the top of the window.
4. Select "Local Intranet" and then click "Sites."
5. In the window that opens select "Advanced."
6. Type "http://eicc.labj.com" into the field called "Add this website to the zone:"
7. The box "Require server verification (https:) for all sites in this zone" should not be checked.
8. Close the open windows.

Once you have completed these steps SharePoint will only prompt you for your username and password one more time.  Contact Grant Feichtinger with any questions. 

Training sessions for administrators who will manage the EICC-ON system for their companies were completed last week.  Recordings have already been uploaded in SharePoint and will be available soon in EICC-ON under the "Training" tab along with an FAQ document.  An EICC-ON overview is already available in the training catolog.

Space is still available in the Facility Level Training, which will take place on October 10 and 11 from 8 PM to 10 PM EST.

See the EICC-ON section at the bottom of this Bulletin for more information.  Contact Grant Feichtinger with any questions.

The LCB Worker-Management Communications Training Task Force is preparing to launch the EICC Worker Management Communications Training.  The training is intended for factory managers, including human resource managers, general managers, and CSR officers.
 
One or two companies are needed to host two, three day training sessions the week of November 21-28, for estimated 40-50 attendees at each session.  The preferred location is Shenzhen, China. The training will be conducted in Mandarin by INFACT/FLA.  Contact Jannie Bailey for more information or to host the session.

The California Transparency in Supply Chains Act will go into effect on January 1, 2012.  The law requires retailers and manufacturers that have gross sales over $100 million and operate in the state to disclose their efforts to eradicate slavery and human trafficking in their supply chains.  Two trainings are available on the EICC website:

• Free: Click here for free training.
• Fee Based: Click here for more comprehensive fee-based training.  Click here for more info.

Conflict Minerals Reporting Template

The Extractives Work Group has launched the Conflict Minerals Reporting Template tool, developed to facilitate disclosure and communication of information regarding smelters that provide material to company supply chains.  The template can assist companies in their due diligence processes by tracking information in their supply chains that is related to conflict minerals.
 
The template includes questions on company conflict-free policies, engagement with direct suppliers, and a list of smelters companies used in their supply chain.  The template provides written instructions and recorded training on use of the tool, and is available in English, Simplified Chinese, Korean, and Japanese.
 
Additionally, a "dashboard" is available for aggregating multiple templates from suppliers.  The dashboard enables data analysis and supports the preparation of consolidated information from multiple suppliers.  The dashboard is available in English.
 
EICC members, along with non-member participants of the Extractives Work Group, can access the due diligence reporting tools and training materials here.

EICC-ON

• Register for the Facility Level Training by clicking on the session below:
  • Session 1: 10/10 and 10/11 from 8 PM to 10 PM EST
• Member companies need to assign a company administrator for EICC-ON. Register your company administrator here.  Administrators will be responsible for setting up their company users, deactivating users, adding subsidiaries, and SAQ submissions.

Available Training:

• Recordings of the trainings have been uploaded in SharePoint and will be available soon in EICC-ON under the "Training" tab along with an FAQ document.  An EICC-ON overview is already available in the training catolog.
• See the dedicated SharePoint Page for EICC-ON information:
  • User Acceptance Testing Webinar
  • 5 UATs now available
• Click here to access the EICC-ON demonstration that was presented at the Summer Membership Meeting. 

Need Help?

Contact AMS at 202-962-0167

Programs: Brad Cameron
Operations: John Flatley
Membership Services: Carrie Hoffman
WG Coordinator: Grant Feichtinger
Membership Assistant: Ben Bruno

Membership Compliance: Anne Vogel-Marr