Extreme Point of Sale Logo
Serving Retailers since 2000                       Newsletter
 May 2012
In This Issue
Selling Online
Purchase Orders
Instant POs
Additional Station Sale
Quick Links...

Accordian

Join Our Mailing List
Greetings!

Summer is here; time to start planning for it to be over!  Back to school specials are only a couple of months out.  Now is a great time of year to add a register to an existing system, or to expand out to a second (or more!) store or add space to an existing store.
Selling Online    

One question we frequently get is regarding methods to export your inventory for adding to a commerce website.  There are a few options for this, depending on your method of listing.

First, if you're working with a developer for a custom solution for your website, the easiest manner to get your inventory from the system is a full tab-delimited data file.  From the invoice screen, go to tools -> data export -> inventory to text file.  This file will include all inventory information, including pricing, stock levels, descriptions, and so on.

Second, if you're using Fillz, which can assist in listing on many sites such as Amazon or Ebay, there is an export tool available that will create a file for you to use with this.  (This file can also be used with Amazon directly.)

Finally, in future development news, an API is planned for pulling current stock levels out of stores.
Purchase Orders         

This feature of Extreme POS allows you to easily track and receive purchase orders from various vendors.  As a prerequisite to this, you must have the vendor you are ordering from set up in the view -> vendors screen. 

1.      From the main invoice screen, either hit <Ctrl + P> or go to the Actions menu and then Purchase orders.  You will see the Purchase Orders screen.
  
2.      Hit the add button. The screen for a specific order will appear. 

3.      Select a vendor from the list.  Enter a due date in MM/DD/YYYY format. The other fields are for your reference, but the first two are required by the software.
 
4.      Hit the View/Add Items tab to bring up a blank list of items to receive.  You may add items by doing a search for them or by entering or scanning the bar code associated with them.  Hit Save to save the purchase order.
 
5.      You may add to the order by selecting it from the main purchase order screen and hitting edit. This will allow you to change the order as you like.  When finished, hit Update to save the changes.
 
6.      When ready to receive the order, go into it as listed in step 6 above.  You may either receive all items at once or receive line by line. Hitting update will update your inventory to reflect received items.   Hitting close will permanently close the purchase order, and should be done once the order is fully finished and received.  However, it is irreversible, and so should only be done after checking for errors.


One trick that can be very useful if you have set yourself up for it is searching for items that have fallen below their reorder level.  This is done on the advanced search screen by checking below reorder point. You can even consider used items you have and things you've put on Purchase Orders but not received this way!  After you search, you can either add items one by one or hit add all to PO in order to add everything that meets the search to the purchase order.

Additionally, using the preorder system is necessary if you wish to use any of the electronic ordering functionality within the system.
Instant POs    

If the above is beyond your needs, and you're looking for a quicker solution for receiving, consider using Instant Purchase Orders.  These will allow you to still track inventory received and use average costing without as much administration.

This can be accessed from two different places. In Inventory Maintenance, you can go to the tools tab and hit the instant Purchase Order button; this will lock the instant to the specific item that you were on when you entered the screen. Alternatively, if you have the item number, you can enter the screen from the main invoice screen -> Actions -> Instant Purchase Orders.

On this screen, you'll need to fill out a few small pieces of information - Item number if you didn't come in through inventory management, check the used box if you're getting in used items, quantity received, and the cost per.  You can select a vendor to associate this order with, or none to associate it with no vendor.

Once you've done that, hit receive to complete the instant purchase order.

There is an option that will allow you to, any time you do an instant PO for the main invoice screen, have the option to immediately add it to the invoice.  To set this, go from the main invoice screen to tools -> options -> invoice settings and check "Add to Invoice from Instant PO".
Additional Station Bundle      

Until June 15th, we're offering additional stations to existing customers at a discounted rate, while supplies last.  For $1999.99, you'll get the following:
  • Computer
  • Monitor
  • Software License
  • Scanner

All you need for back office functionality!  Or, you can add a receipt printer and cash drawer for an additional register. 


We will be closed Monday, May 28th for Memorial Day. 


For customers on an update plan, the most recent version of the software is 2.09.0015. 

 

Not supported?  Get supported here!

You may view an archive of our emails here! 

Sincerely,
 

Jeremy Spencer
Support Manager
Extreme Point Of Sale Inc
Bottom Banner