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PowerPoint Tips
Volume 7, No. 2

Published 03/29/11


PowerPoint Tips*
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In this issue of PowerPoint* Tips I answer questions about shortcuts - making use of the function keys and
storytelling techniques to create more memorable presentations. 


Save Time by Using the Function Keys in PowerPoint    

Knowing the function key shortcuts (commonly known as the [F1] through [F12] keys located at the top of your keyboard) can help save a tremendous amount of time, and they work in both PowerPoint 2003 & 2007. My personal favorites are [F4] and [F7].

[F1]: Displays either Microsoft PowerPoint Help or

the Office Assistant

[F2]: Changes the object selected from the text box to the text within the text box, and vice versa.

(Only works with text and text boxes.)

[F4]: Repeats the last action performed.

[F5]: Changes the current view to Slide Show mode.

[F6]: Moves the mouse insertion point to the next pane.

[F7]: Checks your presentation for spelling errors.

[F10]: Activates the menu bar. Use the left and right arrow keys to navigate to a menu item; press [Enter] to open an item's dropdown list; use the up and down arrow keys to navigate to an item on a dropdown list; and press [Enter] to activate a command.

[F12]: Launches the Save As dialog box.

These shortcuts are a great substitute to browsing through the menus located on the toolbar.

How to Use Storytelling Techniques to Deliver a More Memorable Presentation     

It can be argued that the most memorable presentations are those which engage both the heart and mind.  This can be achieved by interspersing visual facts into a presentation.  Below are some techniques which have helped several of my clients develop a story for their presentations. As you create the outline of your presentation, think of how the sections can be related to a story's blueprint. Below is an example of how a simple business presentation can be told as a story:

Beginning (Introduction & Situational Analysis): 
Paint a picture of the current world to
your audience.

Call to Adventure (Strategies):
Entice them to take this journey with you by presenting them with "what could be" instead of "what is".

Middle (Charts, facts, data):
Present contrasting content, alternating between "what is" and "what could be".

Call to Action (Your Ask/Conclusion):
Articulate the finish line the audience needs to cross
in order to make this journey worthwhile.

*  Microsoft® Office PowerPoint®, Excel® and Word®
Copyright © Microsoft  Corporation

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