In this issue of PowerPoint* Tips I answer questions about shortcuts - making use of the function keys and
storytelling techniques to create more memorable presentations.
|Save Time by Using the Function Keys in PowerPoint
Knowing the function key shortcuts (commonly known as the [F1] through [F12] keys located at the top of your keyboard) can help save a tremendous amount of time, and they work in both PowerPoint 2003 & 2007. My personal favorites are [F4] and [F7].
[F1]: Displays either Microsoft PowerPoint Help or
the Office Assistant
[F2]: Changes the object selected from the text box to the text within the text box, and vice versa.
(Only works with text and text boxes.)
[F4]: Repeats the last action performed.
[F5]: Changes the current view to Slide Show mode.
[F6]: Moves the mouse insertion point to the next pane.
[F7]: Checks your presentation for spelling errors.
[F10]: Activates the menu bar. Use the left and right arrow keys to navigate to a menu item; press [Enter] to open an item's dropdown list; use the up and down arrow keys to navigate to an item on a dropdown list; and press [Enter] to activate a command.
[F12]: Launches the Save As dialog box.
These shortcuts are a great substitute to browsing through the menus located on the toolbar.
How to Use Storytelling Techniques to Deliver a More Memorable Presentation
It can be argued that the most memorable presentations are those which engage both the heart and mind. This can be achieved by interspersing visual facts into a presentation. Below are some techniques which have helped several of my clients develop a story for their presentations. As you create the outline of your presentation, think of how the sections can be related to a story's blueprint. Below is an example of how a simple business presentation can be told as a story:
Beginning (Introduction & Situational Analysis):
Paint a picture of the current world to your audience.
Call to Adventure (Strategies):
Entice them to take this journey with you by presenting them with "what could be" instead of "what is".
Middle (Charts, facts, data):
Present contrasting content, alternating between "what is" and "what could be".
Call to Action (Your Ask/Conclusion): * Microsoft® Office PowerPoint®, Excel® and Word®
Articulate the finish line the audience needs to cross
in order to make this journey worthwhile.
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