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Hancock Harvest Council 
News, Announcements & Meeting Minutes    
May 21, 2011

Dear HHC members and interested parties,  

Sorry for the delay in getting all of this important information out.  I know it is a lot, but please take some time to review the information.  Their is a lot going on with Hancock Harvest Council and more opportunities to come.  More and more people are interested in purchasing local products and it helps to network together to see how we can meet the need. 
I know all the farmers are very anxious to get into the fields, the spring rains have delayed most of the crops.  Hopefully we will still be able to have a very productive season.
Our next HHC meeting will be on June 6th.  The meeting will be held at Tuttle Orchards at 7 PM.  Please try to attend if at all possible. 
  • We need to set up times to work the Hancock County Fair booth as well as the State Fair Booth. 
  • We will also be discussing a feasibility study possibility for a local food hub.  Our group has been very successful when we work together, if the load is shared, it is a much lighter load.
  • We also need to look at promoting other events throughout the year, including a local food event, proposed for September.
North Central Region-SARE (Sustainable Agriculture Research and Education) has requested a site visit this Wednesday, May 25 from 3-5 PM.   This will be held at the Purdue Extension Office in Greenfield They want to visit with us to get a sense of how we have used the grant money and to find out how they could improve on the grant process.  Some of you may not know that we received a Farmer/Rancher Grant back in 2007 to help educate the public about what we are doing.  With the money we developed our web site, produced member directories, produced our Hancock Harvest Council Video, conducted farm tours and developed our newsletters, etc.  You did not have to be involved with the group back then to participate in this meeting - all members are invited and encouraged to attend.  Please let Roy Ballard 317-462-1113, know if you can attend so he can have adequate seating arranged.
Barb Smith, BFBL Contact & Editor
In This Issue
Weights & Measure Info
April Meeting Minutes
May Meeting Minutes
Membership Benefits
Meeting Calendar
Mission Statement
Vision & Values
Weights and Measures - Updates
Richard Simon, the Hancock County W&M Inspector shared the following information about scales used for food sales.  All scales used and certified by the weights and measures person, must have a model name and serial number.  Any scale that says it Not for retail sale cannot be used or certified. Please keep this in mind for your sales and when you need to purchase a scales.
April 2011 Meeting Minutes

Meeting minutes for HHC Regular Meeting held April 4, 2011 at Flower Pot Greenhouse.


Attendance:  Barb and Earl Smith, Randy Kimerly, Gary Mithoefer, Jeremiah Priest, Marvin and Jeniece Miller, Bill and Linda King, Rex Zenor, Marcella Champion, Carol Waterman, Mike Jasper, RC McDanel, Roy Ballard, Edna Yeager.


The meeting was called to order at 7:03 pm by Earl Smith.


The minutes for the March 7, 2011 meeting were approved with the addition as requested my Marcella Champion:  The meeting for the kick off of the Cumberland Farmers' Market will be Thursday, April 7, 2011 at 7:00 pm.


Barb gave a summary of the treasurer's report:  current balance $3711.49.


The rent for the building for the April 30 event will be $300, which is lower that originally discussed.


Discussion about the Hancock County Fair booth July 8 - 15, 2011:  cost would be $350; the Farmers' Market will be at the extension parking lot on 3 of those days.  Decision was to not have a booth at the county fair but to have a booth at the State Fair and man it better than last year.


Barb and Ruth Ann are still working on the 2011 directory.  A sample of the directory was passed around for member's approval.


Barb reported we have gained 11 new members for a total of 8 Farmers' Markets, 1 restaurant, 46 producers, and 5 mini members.


The scheduled speaker Chad Martin is ill and will not speak tonight.


Rex reported the county is making progress with their plan for agriculture and agritourism rules.

Roy reported a representative from Farm Bureau is attending the county meetings.  He encouraged producers to send a short e-mail or post card to their state representative about the need they have for their business.


Carol Waterman reported on the Farmers' Market Association meeting tomorrow.  The planned discussions of the Horticultural Congress in January include security-shrinkage and cash registers.


Barb will sign up HHC for the Great Barn Giveaway.  The Fairgrounds has approved space if we win.


Marcella asked if the HHC would have a booth, cost $5, at the Cumberland Art Fair on August 20, 2011.


The block grants for federal money must be in by June.

The Governor signed the entertainment and education bill which will reduce the risk - limited liability - for agritourism.


Thank you to Bill King for hosting the meeting. The next HHC meeting will be May 2 at Barb and Earl Smith's farm.

The meeting was adjourned at 8:15 pm.

 Submitted by: Edna Yeager, Secretary

May Meeting Minutes

Meeting minutes for HHC Regular Meeting held May 2, 2011 at Blue River Natural Foods.


Attendance:  Barb and Earl Smith, Marvin and Jeniece Miller, Glen Reynolds, Jack Coe, Rex Zenor, Rick Cole, Robert and Darlene Engleking, Edna Yeager, Roy Ballard, Guests:  Ashley Root, Matt Yeager


The meeting was called to order at 7:07 pm by Earl Smith.


The meeting minutes from the April 4, 2011 meeting were read and approved.


No formal treasurer's report was given but Barb summarized recent items:  paid under $1100 for new directory; paid $300 for building rent for member showcase; collected $190 from vendors for showcase; paid $100 for showcase ad; need to get sponsors for Legacy ad, Randy Kimerly showed interest for May and June and he will be contacted.


It was decided that we will have a booth at the Hancock County Fair inside a building.


The Member Showcase was discussed:  had hoped for more attendance; people attending did enjoy the event; good number of vendors; may have later next year when there will be more produce available; will do surveys at farmers' market and county fair to see what people want.


Ashley Root told of her and her husband's plans to open a local fresh food grocery in Greenfield at the current Heavenly Scent Candle Store across from Carnegies which they have purchased.  They plan:  selling local foods; full hot meals to-go two days a week; healthier meals; diabetic meals; catering; she is a trained chef; he is schooled in PR; web site advertising, natural - no chemicals.


A Farm Bureau representative met with the county commissioners.  The library is now paid for and they hope to edit tax to pay 2008-2009 money to city of Greenfield for economic development.  It is hoped the money can be used for a local regional food store and processing plant in Hancock County; thought HHC should be involved; available grant for $80,000 - $100,000 for feasibility study; tried in Columbus but dropped for lack of interest; would be USDA approved; regional food hub for processing, education, kitchen, flash freezing for produce.


Available Evaluated Producer Grant; block grant; focus on specialty crop; $50,000.


There will be a meeting the afternoon of May 25, 2011 for the SARE grant for farmers-ranchers; discussing what was done with grant money; how did it turn out; want feedback; $7,500 for individual farmers; $22,500 for groups - 2 or more people to divide between/among.


Do we want to work with Roy to do a feasibility study with grant money; hire someone to do study; present to county counsel; due in June; contact other members to see who wants to sit in grant meeting.


We need to start planning now for the fund raising dinner in September, 2011: promote local foods; Dawn Lowe's idea, will she chair; silent auction; how to use proceeds; what would people support; proceeds to HHC and food pantry.


The Farm Bureau wants Rex and other members to attend meeting of Land Resource Counsel.  We are the first county in state to look at rules and regulations.


The next HHC meeting will be June 6, 2011 at Tuttle Orchard at 7:00pm. The meeting was adjourned at 8:25 pm.


Submitted by:  Edna Yeager, Secretary


Benefits of Membership
BFBL LabelWe hope that you find membership with Hancock Harvest Council to be a benefit for you. We have several different memberships available that will be included on your invoice and/or letter inviting you to join. It includes a beginner level for those who are not ready to begin promoting their product. Partial list of membership benefits are listed below:
  1. A listing in our Annual Directory - level of membership determines type of listing.
  2. Have the opportunity to use the BFBL graphics in their advertising, brochures and web sites. Must be pre-approved, graphics provided upon request.  Cannot be used on products.
  3. Promotion in our newsletter - member profiles, etc.
  4. Web page on the HHC website - more info at December meeting.
  5. Access to BFBL merchandise.
  6. We are currently working on updating our application to make it easier for Restaurants and Farmers markets.  Each classification will have a separate application. 

Consumer or Associate members are entitled to BFBL merchandise to be determined (we currently have bags and t-shirts). Their membership helps us to continue the mission of providing education and promotion of local foods.  Associate memberships are currently $10 per year.


Membership dues are payable in January.  Invoices below:


Producer Membership Letter/Invoice


Farmers Market and Restaurant Membership Letter/Invoice 


New members also need to complete application found on-line or can be e-mailed to you.  Current members should send an e-mail with any changes to your information for the directory and web page.  If you want featured in a newsletter, please let us know as well.

For any questions, please contact Barb Smith thru this e-mail or 765-763-0246.

HHC Meeting Schedule 2011

The meeting schedule for the remainder of the year is:

June 6th - Tuttle Orchards

July 5th - Hidden Acres (will be held on Tuesday due to 4th of July Holiday)

August 1st -

September 6th - (will be held on Tuesday due to Labor Day Holiday)

October 3rd -

November 7th -

December 5th - Plan pitch in event


If you are willing to host any of these meeting, please let us know, if no host - the meeting will be held at the Extension Office in Greenfield.


In Closing:
Thank you again for your time and support in making our organization successful.  I hope you can plan to attend these meetings and take part in the furture of Hancock Harvest Council If you have any questions, please contact us.

Barbara Smith, Secretary
Hancock Harvest Council
BFBL Label

The intent of the Hancock Harvest Council is to further develop opportunities for agricultural producers and potential producers to make available local foods and educational experiences to each other and the community.

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Vision & Values

Vision Statement:

We will continue to foster a more sustainable and educated community for current and future generations


Values Statement:

The Members of the Hancock Harvest Council are Dedicated to the Following Core Values:


 Food Safety


 Personal Integrity

 Identity Preservation

 Support of the Local Community